Invoice Verificationby OpenValue http://www.openvalue.cloud
• Invoicing (account)
• Purchase (purchase)
|Lines of code||236|
|License||See License tab|
|Also available in version||v 13.0|
PURCHASE INVOICE VERIFICATION
The Purchase Invoice Verification module supports all the activities related to verify supplier invoices in terms of their prices, quantities and amounts comparing them with purchase order and goods receipts.
In case of variances an invoice is automatically blocked for payment and, according to an indicator at company level, its posting or its payment is forbidden either. Hence no further activity can be performed for a blocked invoice before solving its variances.
The invoice can be blocked manually by the user also in entering it. The block indicator can be set at vendor level in its partner master data as default, so every invoice related to this vendor is automatically blocked. When a blocking cause is not valid anymore, its blocking indicator is automatically removed. When no blocking cause exists anymore the invoice can be processed. The invoice block can be forced by the Account Manager only (an authorization check has been implemented).
Invoices and purchase orders in a currency different to company currency are managed also because discrepancies are determined by calculating all amounts in company currency.
Variances are checked at invoice item level. An invoice item is blocked if one blocking indicator is set at least. An invoice is blocked if one item is blocked at least.
Integration with Odoo standard indicator “to check” has been implemented: this indicator is automatically set and unset according to the invoice blocking status. Therefore, all invoices to be checked are grouped in the accounting dashboard.
Settings at company level in purchase setting
in the Payment Block indicator, the following two entries are possible:
• payment block: invoices with variances can be posted and automatically blocked for payment
• posting block: invoices with variances cannot be posted without solving them before
Investigate small variances can be too time-consuming. Therefore, Threshold limits (as absolute amount and as percentage) can be set up for managing such kind of situation: if variances in an invoice item are within these limits, they are accepted without setting the related block indicator; if a tolerance limit is exceeded, the invoice is automatically blocked for payment. In case one of limits is exceeded (absolute or percentage either) the invoice is blocked.
The following variance check procedures are provided:
• Quantity Variance
The invoiced quantity is larger than the difference between the quantity delivered and that already invoiced. For product with control policy ‘on ordered quantities’ the ordered quantity is taken into account instead of the delivered quantity. A quantity variance is treated differently depending on the amount of the variance. The product of the order price and the variance quantity is used as the basis for determining whether the invoice is to be blocked. Therefore, lower priced items are therefore allowed relatively large quantity variances, whereas more expensive items are allowed only very small variances.
• Price Variance
The invoiced price is larger than the order price.
• Item Amount
An invoice line is blocked whether its amount is upper than the related threshold set at company level. Two cases are managed: invoice item entered with or without purchase order reference.
Block indicator in Partner Master Data
the blocking indicator can be set in vendor master data, so all its invoices are automatically blocked.
The following Payment Blocks are managed and set in the sequence shown below:
1. ‘Free for Payment’ for invoice without any block indicator in all its items
2. ‘Vendor Block’ when the blocking indicator is set in vendor master data
3. 'Manual Block', when a manual block is set in one of item al least
4. ‘Real Time Block’ for price, quantity variances or item amount limit
posting block (payment block indicator has been set as “invoice block”):
wizard to force the invoice block besides its blocking causes:
payment block (payment block indicator has been set as “payment block”) for single payment:
payment block (payment block indicator has been set as “payment block”) for massive payment:
All checks have been also implemented for massive invoice processing from invoices list (Post entries and Register payment).
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