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Tender Management
The Tender Management System provides an end-to-end procurement and vendor lifecycle workflow, bridging an internal management backend with an external-facing vendor portal. Organizations can effortlessly publish tenders, review vendor applications, evaluate competitive commercial bids, and select winning proposals. Downstream fulfillment is streamlined through automated purchase order generation and portal-based vendor order confirmations.
Features
Screenshots
Support
Service
Features
Tender Publication and Open Applications
Publish a tender from the internal management backend to make it visible on the external vendor portal, allowing qualified vendors to submit their applications and required compliance documents.
Vendor Qualification Review
Review incoming vendor applications and compliance certificates within the backend, enabling managers to transition applicant statuses between pending, qualified, or disqualified stages.
Commercial Bid Submission
Allow qualified vendors to access active tenders on the portal, enter itemized unit pricing, delivery terms, and warranty details, and submit their formal commercial proposals.
Bid Evaluation and Winner Selection
Evaluate submitted vendor proposals using the evaluation pipeline, review competitive quotations, and formally assign the winning vendor through the winner selection dialog.
Purchase Order Generation and Confirmation
Finalize the tender lifecycle by converting the completed tender into a purchase order, enabling vendors to review order details and approve requests for quotation directly from the portal.
Screenshot
1.) Assign Manager Access Rights
Define administrative permissions for the Tender Management module within the general settings. Assigning the Manager role under a profile's Access Rights tab grants full authority to oversee the complete procurement lifecycle, including tender creation, system configuration, and vendor bid approvals.
Navigation : Settings → Users & Companies → Users
2.) Assign User Access Rights
Configure standard operational permissions for internal personnel within the system settings. Setting the User role under the profile's Access Rights tab restricts access to standard participation features, enabling staff to submit bids and track assigned workflows without administrative privileges.
Navigation : Settings → Users & Companies → Users
3.) Overview Dashboard
Monitor core key performance indicators, tender creation momentum, valuation trends, and project status distributions from a centralized overview interface. The main display provides real-time insights into active metrics, status breakdowns, and a dedicated attention queue for upcoming deadlines.
Navigation : Tender Management → Dashboard
4.) Vendor Intelligence Dashboard
Analyze supplier performance metrics, ranking top-performing vendors by awarded contract value and bid participation volume. This tab also includes a live feed tracking recent bid submissions and procurement outcomes.
Navigation : Tender Management → Dashboard
5.) Tender Categories Configuration
Manage and classify procurement projects by creating and organizing distinct tender categories. This view displays the category name, total linked tenders count, and active status indicators for each entry.
Navigation : Tender Management → Configuration → Tender Categories
6.) Required Documents Configuration
Define mandatory or optional compliance documentation needed for tender applications across different categories. The list view outlines the document name, associated category, description, and toggles for requirement status and active state.
Navigation : Tender Management → Configuration → Required Documents
7.) Vendor Directory
View and manage registered supplier profiles, complete contact details, and track their verification pipeline status through the Tender Vendor Status column.
Navigation : Tender Management → Vendors
8.) Vendor Approval Workflow
Evaluate individual supplier profiles and transition their status using the action buttons for approval or rejection. Managers can inspect business details, compliance history, and process requests directly from the vendor detail form.
Navigation : Tender Management → Vendors
9.) Tender Pipeline Kanban View
View and manage all procurement tenders organized in a visual Kanban board layout categorized by lifecycle stages. The cards summarize key details including reference numbers, timelines, estimated amounts, and current status badges.
Navigation : Tender Management → Tenders → All Tenders
10.) Tender Draft Form
Configure core tender specifications, categories, visibility settings, and timeline schedules while the record is in its initial draft stage. The form allows managers to input essential descriptions, terms, and specifications before publishing the tender to the portal.
Navigation : Tender Management → Tenders → All Tenders
11.) Published Tender Products and Services
Review the line items, required quantities, estimated unit prices, and total estimated amounts associated with a published tender. This tab allows managers to manage specific product or service requirements before opening the bidding phase to vendors.
Navigation : Tender Management → Tenders → All Tenders
12.) Tender Required Documents Tab
Review the compliance documents mandated for vendor applications under the Required Documents tab of an active tender. This view displays document names, categories, descriptions, and toggles for requirement status and active tracking.
Navigation : Tender Management → Tenders → All Tenders
13.) Public Tenders Portal
Browse and explore published procurement opportunities available for bidding through the frontend website portal. Vendors can view category tags, reference numbers, deadlines, and access options to inspect details or submit applications directly.
Navigation : Website → Public Tenders
14.) Public Tender Details Page
Inspect comprehensive specifications, required products and services, mandatory compliance documents, and terms for a selected tender on the frontend portal. Vendors can review all criteria before choosing to proceed with the application process via the apply action.
Navigation : Website → Public Tenders
15.) Tender Application Submission Form
Submit vendor proposals and required compliance documentation through the portal application form. Vendors can provide cover letter remarks, upload mandatory certificate files, and finalize their submission using the submit action.
Navigation : Website → Public Tenders
16.) Vendor Portal Tender Dashboard
Track active tenders, submitted applications, active bids, and associated purchase orders from a dedicated vendor dashboard interface. Vendors can monitor live opportunities, check status metrics, and quickly navigate to view details or apply for open projects.
Navigation : Website → Tender Dashboard
17.) Vendor Portal My Applications
Track and review all submitted tender applications directly from the vendor portal. The list view provides details on tender names, reference codes, application dates, processing statuses, and quick action options for each submission.
Navigation : Website → Tender Dashboard
