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Odoo Online
On Premise
Odoo Apps Dependencies Discuss (mail)
Lines of code 973
Technical Name total_notify
LicenseSee License tab
Versions 14.0 13.0 11.0 15.0 8.0 9.0 10.0 12.0 17.0 16.0
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Odoo Online
On Premise
Odoo Apps Dependencies Discuss (mail)
Lines of code 973
Technical Name total_notify
LicenseSee License tab
Versions 14.0 13.0 11.0 15.0 8.0 9.0 10.0 12.0 17.0 16.0
Many users prefer simple lists to Odoo dynamic interfaces. Sometimes it is truly comfortable to open a set of documents and process them one by one without extra clicks. It is even better if the system prepares such a list for you regularly. Besides external partners usually do not have an access to objects, while certain statistics should be available and carefully shared. For such situations this tool serves. It let you configure automatic reminders for any Odoo document type in a form of lists, where each record will satisfy criteria you have chosen, will suit pre-defined time frames, and will contain only the data you would like to share.

Any Odoo documents' reporting

The tool might be configured to send periodic reports and reminders for any Odoo documents.
The tool works for any Odoo document type. It might be sale or purchase orders, leads or tasks, activities or meetings, deliveries or manufacturing operations, thus, generally all models which exist in your system. The module is mostly used:
  • To send periodical statistics for managers
  • To forward to-do lists for certain actions
  • To plan forthcoming events and actions
  • To notify customers or suppliers of done jobs.
Please find below a few typical examples.

Pipeline results --> to get leads closed the previous month for a team manager

  • Choose Lead/Opportunity as a model
  • Define a period as Closed Date in the last month
  • Make a filter Sales Channel > Sales Channel contains 'Europe', where 'Europe' is your sales team
  • As columns define Display Name, Salesperson > name, Salesperson > phone, Tags, Expected Revenue
  • Subscribe a sales team manager for this reminder
  • Send a list each month, on the first Monday.

Similar lists might be configured for sale orders, deliveries, purchase orders, manufacturing operations, etc.

Daily to-do list --> to get activities which should be done today or previously

  • Choose Activity as a document type
  • Define a period as Due Date in the last 10000 days including this (to get even the eldest activities)
  • Make a filter Assigned to > Name contains 'John Brown', where 'John Brown' is a user to notify
  • As columns apply Display name, Category, Due Date, Note
  • Subscribe a John Brown for this reminder
  • Send a list everyday.

Similar reminders are usually prepared for project tasks, opportunities, planned deliveries or incoming shipments, etc.

To prepare the same reminder for another user: duplicate this one, update the filter to a new employee and subscribe him/her

Planned events --> to get events which will happen in forthcoming periods

  • Choose Event as an object for this reminder
  • Define a period as Start Date the last week, including this (it would be 'this week'), or the next 3 weeks
  • Make no filters
  • As columns apply Event name, Location, Start Date, End Date
  • Subscribe a John Brown for this reminder, where John Brown is an event department head
  • Send a list on Mondays.

Similar reminders are Okay for activities, tasks, leads, deliveries, incoming shipments, etc.

Customer project statistics --> to notify customers about their tasks

  • Choose Task as a target model
  • Define a period as Create Date in the last year
  • Make 2 filters: Customer > Parent name is 'Agrolait' or Customer name is 'Agrolait', where 'Agrolait' is project customer
  • As columns apply Display name, Deadline, Description, Last Stage Update, Stage > display name
  • Subscribe a John Brown for this reminder, where John Brown is a managing partner of Agrolait
  • Send a list on the 10th of January each year.

Similar statistics is frequently forwarded by support tickets, paid invoices, done sale orders, etc.

Configurable statistic and appearance

Lists' appearance is configurable and let you select columns to show.
Send a table right in an email or/and as Excel (xlsx) table.
Reminders' and attached tables' appearance is configurable, and let you select only essential and valuable data:
  • The tool allows choosing an unlimited number of columns for this document. It might be any field of a target model of the following types: char, text, html, integer, float, selection, boolean, date, datetime and relations to other documents (many2one, one2many, many2many). The set includes even computed fields
  • For relational fields you might choose the second level precision. For example, you might show a phone of a customer for a sales orders' reminder or tags' colors for tasks
  • It is possible to adapt column names. By default a field description is stated (on the language of this reminder), but users are allowed to change them
  • Optionally attach an xlsx table for reminders. It would have the same columns as a reminder itself. It is also possible to exclude a list from email and leave only an xlsx table
  • Include or exclude links to Odoo objects. References are great in case of internal reminders, but they are harmful in case of external ones
  • Introduce any greeting text for a notification
  • Choose reminders' language
  • Do not change email template manually. It will break all styles. Look at the Configuration tab

Filtering and periods for analysis

Select topical documents based on relative periods: last or next days, weeks, months, years.
Apply any sort of filters to include only required documents.
Take into account that if a related date is not set for a document, such a document is considered as always outside periods
To achieve lists' topicality, the tool let you set up intervals to search documents:
  • Restrict time frames by any date or datetime of a target document type. It might be deadline, create or close date, next activity day, etc.
  • If you wish, apply a few periods based on different dates. For instance, select this month closed leads which have been opened the last year. Records should satisfy all of the criteria, however if you selected the same date twice, records should be within any of those periods. For example, a deadline should be within the last 2 months OR the next month AND a close date should be within the last year
  • Periods are relative, so they are periods in comparison to today. E.g., 'this month', 'the last year', 'the next 5 weeks'
  • Intervals may both define previous time frames ('the last') and forthcoming periods ('the next')
  • As intervals select days, weeks, months, or years
  • Exclude or include a current period. For example, you might send a reminder on the first day of a month for a previous one. Vice versa, forward a list on the last day of this month for a current one
  • Test your settings according to a real-time-shown result below the table
Apply filters thoroughly: make sure you are not forwarding confidential data to wrong partners
Not all, even topical, documents should be included into lists. There is no sense to inform a sales manager about leads of another team. Be especially attentive in case of reminders for external partners: make sure you filter by a related customer. The tool let you do that flexibly:
  • Filters are organized as a domain constructor: you may use the most of storable fields with any level of precision. The latter means, for example, you can filter sales orders by a related partner country or even by a state of a company of a related partner
  • Use both 'AND' ('all') and 'OR' ('any') operators to achieve a desired result
  • Check yourself by pressing the button 'Records': it would show all documents which at the moment satisfy your search criteria (and you have an access to)
  • If you feel confident to prepare Reverse Polish Notation domains, turn on the debug mode, and apply more complex expressions such as, for instance, ' category is child_of all'

Flexible recurrence

Send lists at any moment: everyday, each last Friday of a month, on a definite date of the year, and so on.
Be cautious with a month or year exact date: if it didn't exist, a last month day would be applied: 31/09 --> 30/09
It doesn't look fine to send a reminder on Sunday? No problem at all, define regularity in a way you like:
  • Send a reminder every day, each 5 days, each 181 days
  • Notify by exact weekdays, e.g. on Mondays and Thursdays
  • For monthly reminders use:
    • The first month day
    • The last month day
    • The exact date, e.g. the 16th
    • A weekday, for instance, the first Monday, the last Friday, or the third Tuesday
  • Prepare a yearly statistics on an exact year day, e.g. on the first of September

Reminder for any Odoo partner

Any partner might be one of reminder recipients: internal or portal users, customers, suppliers, and even Odoo mail channels.

Periodic reporting managers

Grant rights to configure reminders for any user.
Make sure you trust a reminder manager. Such a user will be able to send some documents without a permission for those
In the most cases reminders should be prepared by the Odoo SuperAdmin, since it is the only one who has full rights for all models. Simultaneously, the tool let you grant an access to lists for any user:
  • To observe the reminders' menu and configure new notifications, select the right 'Lists Reminder Manager' in this user settings
  • Make sure you trust such a person. This user would be able to send any data by a document type to which he/she has a read access. It means, that if a user might read leads in general, but do not have rights to read the exact lead 'XXX', he/she would be able to send the data by the lead 'XXX' using the reminder
  • To configure a reminder by this document type, a user should have a read access to such a model. For example, an employee without the right 'Warehouse user' might not prepare a reminder by deliveries

Great and very useful app

First of all, the team behind this app is great, support is immediate, and response is fast. The application is very useful in managing any type of notification to keep you updated with all what's happening within your company.

-- Amro Khamis

To provide the feature of dynamic Excel table generation, install the Python library xlsxwriter:

pip install xlsxwriter

The basic reminder appearance should not be configured through Odoo email templates. In the debug mode go to:

  • Settings > Technical > Email > Templates > Reminder

Do not change this template! Otherwise, its styles would be broken, and you would receive blank emails.

Have you broken everything? Not a problem, remove this template and update the module. The email appearance will be recovered.

By default Odoo checks whether any reminder should be sent on a daily basis. You can change a frequency or time of check. In the debug mode go to:

  • Settings > Technical > Automation > Scheduled Actions > Lists Reminders

The situation for a higher frequency is when you have many reminders with a lot records to search. In that case the cron job might be not ready with all actions in time, and it is better to repeat the check. However, be cautious: do not make it too frequent. Otherwise, one job would not be fulfilled until another one, and Odoo would collapse until a reminder is sent.

The cron job interval should be bigger than your Odoo configured timeout. Sometimes it is required to increase a timeout, if a number of documents in a list accounts for a few thousands records.

The module is not aimed to export data from Odoo. Do not try to send everyday your whole database.

According to the current Odoo Apps Store policies:

  • every module bought for version 12.0 and prior gives you access to all versions up to 12.0.
  • starting from version 13.0, every module version should be purchased separately.
  • disregarding the version, purchasing a tool grants you a right to all updates and bug fixes within a major version.

Take into account that the faOtools team does not control those policies. For all questions, please contact the Odoo Apps Store representatives directly.

The easiest approach is to use the Odoo store built-in workflow:

1. Open the module's page and click the button Deploy on odoo.sh

2. After that, you will be redirected to the GitHub page. Login to your account and click 'Create a new repo' or use the existing one. Please, make sure, that your repository is private. It is not permitted to publish the apps under the OPL-1 license. If necessary, create a new repo for your Odoo.sh project

3. Then, go to odoo.sh and click on the deploy button, submit the decision in the pop-up window and click 'Continue'. The action will trigger the installation process.

These steps will install the app for your project production branch. If you want to deploy the apps for other branches or update the module, you should undertake the following actions:

1. Upload the source code for the app from the Odoo store

2. Commit the module to a required GitHub repository. Make sure that none of the app folders/files are ignored (included in the .gitignore of your repo). Repositories are automatically created by odoo.sh, which might add by default some crucial items there (e.g. /lib). You should upload all module directories, subdirectories, and files without exceptions

3. Deploy a target branch of the odoo.sh project or wait until it is automatically built if your settings assume that.

  1. Unzip the source code of the purchased tools in one of your Odoo add-ons' directories;

  2. Re-start the Odoo server;

  3. Turn on the developer mode (technical settings);

  4. Update the apps' list (the apps' menu);

  5. Find the app and push the button 'Install';

  6. Follow the guidelines on the app's page if those exist.

Yes, sure. Take into account that Odoo automatically adds all dependencies to a cart. You should exclude previously purchased tools.

A red/orange warning itself does not influence features of the app. Regretfully, sometimes our modules do not pass standard automatic tests, since the latter assumes behavior which is in conflict with our apps goals. For example, we change price calculation, while standard Odoo module tests compare final price to standard algorithm.

So, first of all, please check deployed database features. Does everything work correctly?

If you still assume that warning influences real features, please contact us and forward full installation logs and the full lists of deployed modules (including core and third party ones).

Regretfully, we do not have a technical possibility to provide individual prices.

No, third party apps can not be used on Odoo Online.

Yes, all modules marked in dependencies are absolutely required for a correct work of our tool. Take into account that price marked on the app page already includes all necessary dependencies.  

The price for our modules is set up in euros. The Odoo store converts prices in others currencies according to its internal exchange rate. Thus, the price in US Dollars may change, when exchange rate changes.

Bug reporting

In case you have faced any bugs or inconsistent behavior, do not hesitate to contact us. We guarantee to provide fixes within 60 days after the purchase, while even after this period we are strongly interested to improve our tools.

To send us a bug report: press the "Website" link on the top of this page and push the button "Bug Report" (the tab Support). Alternatively, copy the link https://faotools.com/s/6ub86c

No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.

Please include in your request as many details as possible: screenshots, Odoo server logs, a full description of how to reproduce your problem, and so on. Usually, it takes a few business days to prepare a working plan for an issue (if a bug is confirmed) or provide you with guidelines on what should be done (otherwise).

Public features requests and module ideas (free development)

We are strongly motivated to improve our tools and would be grateful for any sort of feedback. In case your requirements are of public use and might be efficiently implemented, the team would include those in our to-do list.

Such a to-do list is processed on a regular basis and does not assume extra fees. Although we cannot promise deadlines and final design, it might be a good way to get desired features without investments and risks.

To share ideas: press the "Website" link on the top of this page and push the button "Share Features Ideas" (the tab Support). Alternatively, copy the link https://faotools.com/s/6j9j3a

No phone number or credit card is required to contact us: only a short email sign up which does not take more than 30 seconds.

Questions and misc issues

Feel free to contact us with any other concerns, doubts, or questions: press the "Website" link on the top of this page and push the button "Raise Question" (the tab Support). Alternatively, copy the link https://faotools.com/s/3l5cfw

About the team

faOtools (faotools.com, former odootools.com) is the team of developers and business analysts to help you extend Odoo's potential. We have been communicating with end users to whom the software became the main business tool since 2012. As a result, we are proud of dozens of successful Odoo apps developed. We are open for new ideas and challenges to create the best Odoo apps for business needs all over the world.

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Odoo Proprietary License v1.0

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modified, executed after modifications) if you have purchased a valid license
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agreement from the authors of the Software (see the COPYRIGHT file).

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by depending on it, importing it and using its resources), but without copying
any source code or material from the Software. You may distribute those
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