Configure a static IP, Port and Timezone for the system. If the biometric device has password, you can configure it by enabling 'Is Password Set' field. After configuration click the 'Test Connection' button.

If your connection success, server shows a success message

If your connection fails, server shows an error message

Once the serial number is set and ADMS is enabled, you will need to configure your server's IP address on the biometric device.

Follow these step-by-step instructions for the configuration.

Device Configuration

1. Access Machine Settings:
   • Navigate to the 'Comm' setting of the machine.
2. Configure Cloud Server Settings:
   • Enable Domain Name: Activate this if you plan to use a domain.
   • Server Address: Enter the IP (e.g., 192.168.1.1) or domain (e.g., example.com).
   • You can find your IP in the internet settings.
   • Server Port: Use 443 for online servers or the port your server uses (e.g., 8069 for local Odoo environments).
   • Enable Proxy Server (if available): Activate it and provide the proxy server’s IP and port.
   • HTTPS (if available): Enable HTTPS for secure data transfer unless using a local environment.

Once the device configuration is complete, it will send a request to the server with its serial number. At that point, the Odoo server will verify if the device exists by checking the serial number. If the device is found, its status will automatically be updated to "Connected."

After completing the device configuration, if your device fails to connect to the Odoo server, it will remain in the 'Not Connected' status. You only need to wait for a while (about 1 minute) for the connection to establish.

The system provides multiple configuration options to manage employee check-in and check-out logs effectively, based on how your biometric devices are set up.

1. Both (Check-in and Check-out on Same Device)

If you are using a single device for both check-in and check-out:

• Set the device usage type as "Both" in the configuration.
• The system will automatically alternate between check-in and check-out logs:
  • The first log will be considered as Check-in.
  • The second log will be considered as Check-out, and so on in alternating order.

This format assumes employees check-in and check-out in the correct sequence.

2. Status Code Based

If your single device supports multiple status codes (e.g., different codes for check-in and check-out):

• Enable the "Status Code Based" option in the device configuration.
• Go to Attendance → Biometric Device Config → Select Device → Status Codes and define the appropriate status codes.
• The system will match the attendance log’s status code against your configuration and create logs accordingly.

3. Check-in Only

If you have multiple devices and want to dedicate one specifically for check-in:

• Set the device usage type as "Check-in".
• All logs recorded from this device will be treated as check-in logs only.

4. Check-out Only

If you have multiple devices and want to dedicate one specifically for check-out:

• Set the device usage type as "Check-out".
• All logs recorded from this device will be treated as check-out logs only.

Click the 'Sync Employees' button to synchronize employees with biometric device.

If employees synced with biometric device, you can see a popup with success message.

You can see three menus in employee form.
1. Scan with biometric - Click to scan employee with biometric device
2. Update with biometric - Click to update employee details with biometric device
3. Remove from biometric - Click to remove employee details from biometric device

Click Scan to enroll employee with biometric device.

Click 'Update' to update employee details with biometric device.

Click 'Remove 'to remove employee details from biometric device.

After updating the employee details, a line will create under the 'Biometric Devices' tab. This line maps the same ID present on the biometric device to the Biometric User Id field.

Click the 'Export Employees' button to synchronize employees with biometric device.

When the 'Export Employee' button is clicked, device commands are created to register users on the device. Once the command is successfully executed (which takes about 30 seconds), the employees will be synced with the device users.

Click the 'Download Attendance' button to download attendance log.

After downloading attendance log server shows a success message.

Under the Manager menu, you can see three new menus.

1. Biometric Attendance Log - shows the downloaded attendance log of employees
2. Calculate Attendance - calculate the attendance and shows the difference in attendances menu.
3. Attendance Report - excel report of attendance

Biometric attendance log tree view

To calculate attendance click 'Calculate Attendance' menu. Then click on the Calculate button.

To calculate attendance for each day only, enable 'Minimal Attendance' in settings. Then click on the Calculate button.

Select 'Attendances' from the Manager menu to see the employees attendances.

By clicking 'Attendance Report' menu, you can see a popup. Select the report type , From date and To date from here.

Attendance report

Attendance log report