Reconcile Payment with Invoices, Bills. Support Write-off feature
by OMAX Informatics https://www.omaxinformatics.com$ 45.07
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Lines of code | 328 |
| Technical Name |
payment_reconcile_writeoff_omax |
| License | OPL-1 |
| Website | https://www.omaxinformatics.com |
| Versions | 13.0 14.0 15.0 16.0 17.0 18.0 |
Payment Reconcile Writeoff
OMAX INFORMATICS
Overview
This application extends the standard payment functionality in Odoo by allowing users to reconcile invoices or bills directly from the payment form, including reconciliation with write-off support. This makes it easier to manage payment discrepancies, handle small remaining balances, and streamline reconciliation without leaving the payment screen.
When a user selects a partner on the payment form, a new option appears to pay related invoices or bills. Users can select open invoices/bills, enter a write-off amount if needed, and automatically apply payments along with proper journal entries.
Features
-
Invoice/Bill Reconciliation from Payment Form:
Enables a checkbox Pay Invoices/Bills once a partner is selected. Displays a list of open invoices/bills related to that partner for easy selection. -
Write-Off Handling:
When enabled, shows additional fields:- Write-off Amount
- Write-off Account
- Write-off Notes
-
Automatic Payment Amount Adjustment:
The Amount field auto-fills with the total due of selected invoices/bills. If a write-off amount is entered, it is subtracted from the total payment amount. -
Accurate Journal Entry Posting like odoo's default:
On payment confirmation, journal entries are posted with:- Payment Line
- Receivable/Payable Line
- Write-off Line (if applicable)
-
Reset to Draft Behavior:
If the payment is reset to draft, the journal entry is updated to reflect only the base payment amount. -
Fallback to Standard Flow:
If the Pay Invoices/Bills option is not selected, the payment follows the standard Odoo process without reconciliation or write-off.
How It Works
Pay Invoices option in Payment Form.
The Pay Invoices checkbox becomes visible on the payment form once a customer (partner) is selected.
Invoice selection tree view and Write-off fields.
User tick Pay Invoices checkbox then visible Invoice selection tree view and Write-off fields.
User can open and check Invoice details in payment form.
User click on button of Unpaid Inovice tree view, able to see whole invoice details.
Auto Adjust Payment Amount.
When the user selects one or more invoices and enters a Write-off Amount, the system automatically calculates and sets the Payment Amount.
Formula :
Payment Amount = (Total of Selected Invoices) - (Writeoff Amount).
3000 = (2300 + 1150) - (450)
Writeoff Account warning.
If the user selects invoices and enters a Write-off Amount, but does not specify a Write-off Account, the system will prevent confirmation and raise a warning.
Case 1 : Confirm Payment with all Writeoff details.
When the user provides all write-off details (i.e., Write-off Amount, Write-off Account, and optionally Write-off Notes) and clicks Confirm, the system Creates a complete and accurate journal entry and the selected invoices as paid.
Paid Selected Invoices.
Journal Entry.
Journal entry is created following Odoo’s default behavior. If a write-off account, write-off amount, and write-off note are entered on the payment form, these values are applied to the write-off line in the generated journal entry.
Rest to Draft Payment.
If the payment is reset to draft, the journal entry is updated to reflect only the base payment amount and selected invoices unpaid.
Write-off line remove in Journal Entry when Payment move to draft.
Case 2 : Confirm Payment without Write-off Details.
When the user does not enter any write-off details and simply selects invoices, then clicks Confirm, the system creates a complete and accurate journal entry and marks the selected invoices as paid without applying any write-off.
Journal Entry when Write-off Details not assign in Payment.
Same thing work in Vendor payments too.
Free Support
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OMAX INFORMATICS
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