Easy Payroll System
Simple, Customizable and Flexible Payroll Processing
This module helps to create, compute, approve employee payslips using flexible salary structures and workflows.
- Easy and clear employee salary computation process
- Multi-company and Multi-currency features of the Odoo System are supported
- HR Payroll manager can configure unlimited salary structures and approval workflows
- Payroll workflow can contain multiple approval stages or can be finished without approval
- Each workflow stage can have multiple responsible users and the HR payroll module manager can allow editing pay-slip during approval.
- Using formulas you can automate the process of computation salary slip lines. Also fixed and manual methods are available.
- Computation formula is provided as python code. In most cases, the usual mathematical functions are enough, but you can use the full power of the python syntax.
- After completing workflow responsible person can release PDF version of salary slip to employees. After releasing each user is received email notification with attached payslip report.
The payroll system manager can create multiple types to categorize contracts. Also, it can be used in computation formula to create specific salary rules and conditions.
Employee Salary Components:
The components that help you to build the Salary Structure are called as Salary Components. There are two different type of components: earnings (allowances) and deductions. Some common components are added by default. You can change them, delete or create another for your company.
Employee Salary Structures:
Salary Structure is the details of the salary being offered to employees.
You can create multiple structures related to job position, department, location or other specific parameter of job.
Salary Structure contains available inputs to compute salary components, earning and deductions.
This is very powerful tool to automate payroll calculation and reduce manual work.
Each pay-slip or batch of payslips (payroll entry) goes through approval workflow. You can define multiple approval stages or work without approval. It is up to you. But each workflow should contain default steps like: Draft -> Done | Cancelled | Rejected
To start to calculate payroll you need to add contract for each employee.
The contract form looks like in the screenshot below.
Payroll module officer can select user, set salary details, select already created structure.
If salary structure contains some fixed components you can set fixed amount in the Fixed Earning or Fixed Deduction blocks.
Each contract detail can be used in computation formula using keyword "contract". For example: result = contract.wage or result = contract.hourly_rate * WORKED_HOURS and so on.
Please note that you can use only running contracts to generate salary slips.
Also you can change contract state as expired or pending.
Each employee payslip is generated using predefined salary structure.
You can amend input parameters and manual payslip lines or notes.
Fixed parameters are got from employee contract.
Computable parameters are calculated by formula using other values.
If you want to correct computed or fixed value you can change line method as "manual" to edit amount.
After confirming/approval you can release payslip to employee using special button. After click the payslip is marked as released and user is received PDF version of payslip with all details.
Also HR Officer (or other payroll system user) can print payslip and send directly to employee.
Payslip Batches (Payroll Entries):
Payroll Entry helps to generate and process multiple payslips with similar parameters (company, contract type, period) and run through one workflow. It saves your time because you can confirm/approve batch of payslips one time instead of processing each single record.
Also here you can see differences between current and previous payslips of employees:
Quick Video Demo:
HR Module Integration
Please note that this module is independent and does not require HR module. If you use HR module and want to integrate XF Payroll module, please use this free-submodule to do it:
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