Initial settings

1. Create an accounting account in the Current Asset type. E.g: 13881 - Other Receivables (in Vietnam Accounting).
2. Create the Employee mobile phone fees product with the 13881 - Other Receivables as the dedicated expenses account.
3. Create a salary rule with the following configuration:

• Debit Account: Employee payables account (E.g: 334 - Employee Payables according to the Vietnam Accounting Standard).
• Credit Account: The current asset account created in the first step (E.g: 13881 - Other Receivables).
• Python code for the salary computation:

result = sum(employee.env['account.move.line'].sudo().search([
          ('partner_id','=',employee.sudo().address_home_id.commercial_partner_id.id),
          ('date','>=',payslip.date_from),
          ('date','<=',payslip.date_to),
          ('account_id.code','=','13881'),
          ('parent_state','=','posted')]
          ).mapped('balance'))

Note: You need to install the Viindoo Payroll app or use the Odoo Enterprise version to have this whole workflow works properly.

Usage

Following are steps to use this feature in receipts but they also can be applied to the invoicing process.

1. Activate the Purchase Receipts feature

You need to activate the Purchase Receipts feature and configure access rights for each user to use this feature.

2. Create and confirm a receipt

Navigate to Accounting > Vendors > Receipts to create a purchase receipt with the following information:

• Vendor: Vendor 1.
• Create an invoice line:
  • Product: Employee mobile phone fees.
  • Price: A value bigger than 0.
  • Delegation Partner: Select the partner linked with the employee's private address.

After pressing Confirm this receipt, the following journal items will be created automatically:

• Debit: 13881 - Other Receivables, linked with the delegation partner.
• Credit: 331 - Accounts Payables, linked with the vendor.

3. Register the expenses on a payslip

Create a payslip for the corresponding period and validate it to see the following journal entry:

• Debit: 334 - Employee Payables
• Credit: 13881 - Other Receivables