Granting access rights to user

First, you need to grant access rights to user appropriate rights to fulfill the job function when using the Website Documentation software.

Create a new documentation

Website Documentation software allows you to create and manage documents in a hierarchical form such as a directory tree structure to easily search for information and support work.

So, to create a documentation, you need to do the following steps:

1. Create a subject.

Subject is the main subject of the documentation you provide and is the highest hierarchy of the document. Navigate to Website > Documentation > Subject > Create to create a new documentation.

2. Create a section.

Section is the sub-hierarchy of the subject. For example, the subject is User Documentation including the section on Experimental Information and Applications.

3. Create a category.

Category is the main content group in the section. Categories will be arranged in the respective Section area on the Website. For example, CRM, HR categories in the Apps section.

4. Create a document.

You need to create corresponding documentation in categories to contain the content you want to convey by navigating to Website > Documentation > Document > Create.

5. Create the content of the document.

Navigate to Website > Documentation > Document Contents > Create to create the content of the document.

The Website will view the following:

Approve and publish documents

1. Approve documents and the content of documents.

• With documents are created and validated, the person with approval authority will check and approve/reject the document.

• Then, the approver will approve/reject the contents of that document to determine whether the content is eligible for publishing.

2. Publish documents.

With approved documents and content, you can publish them on the Website.

Manage documents

1. Edit Website documents.

On the Website view, you can make adjustments to the modules you have created. For example, with the category, you can edit the name, change the background image, background color, arrange the order,...

2. Merge documents.

When you want to merge 2 documents into 1 composite document, on the Document view, click Actions > Documents Merging Wizard. After merging, the contents of the source Document are all transferred to the target Document.