Configure employee payable account

According to Vietnam accounting regulations, the 334 account registers the amounts of money a company needs to pay to its employees. After installing the application, navigate to Payroll > Configuration > Settings, the 3341 or 334 account is automatically suggested at the General Employee Payable Account section. You can change this default account depending on your company's usage.

While creating and confirming a payslip, journal entries will be created and register the employee payable amount in the 3341 account.

Note: You need to install the Payroll management app to_hr_payroll.

Configure default advance account on employee's profile

For the employee advance payment, the accountant needs to register the total amount in the 141 account according to VAS. Navigate to Employees > Employees, and select an employee to see the advance account 141 automatically selected at the Advance Account field in the Accounting tab.

While doing the employee advance process, journal entries recording the advance payment will be automatically created and the advance amount will be registered in the 141 account.

Note: You need to install the Employee Advance app (to_hr_employee_advance).

Besides, the 141 account will also be used as the destination account to record the employee's payment to the company.

Configure expense account, analytic account in each department

1. Create a department and configure an analytic account

Navigate to Accounting > Configuration > Settings, activate the Analytic Accounting and Analytic Tags feature.

Navigate to Employees > Configuration > Departments, and press Create to generate a new department. From here, you can select an accounting to register the expenses of this department. Once done, press Save, and the respective analytic account of the department are also automatically created.

To learn how to use the analytic accounting feature in the Viindoo Accounting software, you can refer to the Analytic account in Viindoo article.

2. Create analytic tags by departments and the distribution percentage

Navigate to Accounting > Configuration > Analytic Tags, press Create to create a new analytic tag. For example, if you want to analyze the revenues/expenses of the Accounting & HR department, you need to create the following analytic tags:

• Analytic tags for each department: Sales, Accounting, and HR;
• Shared analytic tag for both departments: Electricity costs (expenses that should be distributed to all departments).

In the Electricity costs, enable the Analytic Distribution feature then indicate the percentage for each department.

3. Create revenues/expenses linked for respective department

Create a vendor bill and add the shared analytic tag on the invoice line. Then confirm and record payments of this bill.

You can also do similar steps with the customer invoices.

4. View revenues/expenses report by department

Navigate to Accounting > Reporting > Analytic Report to see each department's revenues/expenses.