$ 147.36
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Expenses (hr_expense)
• Employee Contracts (hr_contract) • Invoicing (account) • Employees (hr) • Discuss (mail) |
| Community Apps Dependencies | Show |
| Lines of code | 1067 |
| Technical Name |
flight_expense |
| License | OPL-1 |
| Website | https://github.com/smartops-aero/smartops-odoo-flight |
| Versions | 16.0 18.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Expenses (hr_expense)
• Employee Contracts (hr_contract) • Invoicing (account) • Employees (hr) • Discuss (mail) |
| Community Apps Dependencies | Show |
| Lines of code | 1067 |
| Technical Name |
flight_expense |
| License | OPL-1 |
| Website | https://github.com/smartops-aero/smartops-odoo-flight |
| Versions | 16.0 18.0 |
Flight Expense Integration
Connect employee expenses with flight operations. Link expense reports to flights and aircraft for complete operational cost tracking and analysis.
Premium Extension for SmartOps Flight Management by Apexive Solutions LLC
Professional aviation expense integration for Odoo
Track Every Dollar Spent
Aviation operations involve numerous expenses: crew meals, fuel receipts, handling fees, parking charges, and more. The Flight Expense module connects Odoo's expense management with your flight operations, ensuring every expense is tracked against the right flight and aircraft.
From crew per diems to aircraft servicing costs, link expense reports directly to flights and aircraft for accurate cost tracking and comprehensive financial analysis.
The Value
Stop manually allocating expenses to flights in separate systems. Link them directly in Odoo and get real-time visibility into flight and aircraft operating costs.
Key Capabilities
Features That Matter
Complete Expense Tracking
Track fuel, meals, parking, handling fees, and all operational expenses with direct links to specific flights.
Smart Auto-Fill
When you select a flight on an expense, the aircraft field is automatically filled. Fast and error-free data entry.
Quick Access
Smart buttons on flight and aircraft forms show expense counts and provide one-click access to filtered expense lists.
Chatter Integration
All changes to flight and aircraft fields on expenses are tracked in the chatter for complete audit trails.
Workflow Integration
Works seamlessly with Odoo's expense approval workflow. Flight information stays with the expense through approval.
Pre-Filtered Views
When creating expenses from a flight or aircraft, the fields are pre-filled, streamlining your data entry workflow.
Use Cases
Charter Operations
Link crew expenses, handling fees, and fuel costs to specific charter flights. Track all operational costs per flight for accurate profitability analysis.
- Crew meal and accommodation expenses
- Landing and handling fees
- Fuel receipts per flight
- Ground transportation costs
Aircraft Management
Track all operating expenses per aircraft. Associate costs with flights for accurate hourly operating cost calculations and aircraft profitability analysis.
- Fuel consumption tracking
- Maintenance-related expenses
- Parking and hangar fees
- Aircraft servicing costs
Flight Training
Associate instructor expenses with training flights. Track fuel costs per lesson and analyze operating expenses per student or aircraft.
- Instructor travel expenses
- Training fuel costs
- Equipment and materials
- Cross-country flight expenses
Cost Analysis
Generate comprehensive expense reports by flight, aircraft, or route. Identify cost trends and make data-driven operational decisions.
- Operating cost per flight hour
- Expense trends by aircraft
- Route profitability analysis
- Budget vs. actual comparisons
Installation and Setup
Requirements
Required Modules:
flight- SmartOps Flight Management (base module)hr_expense- Odoo HR Expense
Installation Steps
- Install the flight base module if not already installed
- Ensure hr_expense module is installed (Odoo HR Expense)
- Navigate to Apps and remove the "Apps" filter
- Search for "Flight Expense"
- Click Install
The module extends existing expense and flight forms automatically. You can start using it immediately after installation.
Part of SmartOps Aviation Suite
This premium module is part of the comprehensive SmartOps Aviation Suite by Apexive Solutions LLC. Build a complete flight management system with our integrated modules.
Other Premium Modules:
- Flight Invoice - Link invoices to flights
- Flight Passenger Management - Track passengers per flight
Why Choose Apexive?
Built by aviation professionals for aviation operations
Seamless integration with Odoo ecosystem
Regular updates for latest Odoo versions
Professional support and customization available
Proven in production aviation environments
Ready to Track Flight Expenses Accurately?
Install Flight Expense today and start linking your operational costs to flights and aircraft.
github.com/smartops-aero/smartops-odoo-flight
Developed by Apexive Solutions LLC • License: OPL-1 • Version 18.0.1.0.0
Flight Expense Module
Overview
The Flight Expense module is a premium extension for SmartOps Flight Management that provides seamless integration between flight operations and employee expense management. This module allows you to link expense reports to specific flights and aircraft, enabling comprehensive expense tracking and cost analysis for your aviation operations.
Features
- Link employee expenses to flights
- Associate expense reports with aircraft
- Automatic aircraft assignment from flight selection
- Expense count tracking on flight and aircraft forms
- Quick access to related expenses via smart buttons
- Complete chatter integration for audit trails
Installation
Prerequisites
Before installing this module, ensure you have:
- flight - SmartOps Flight Management base module
- hr_expense - Odoo HR Expense module
Installation Steps
- Navigate to Apps in your Odoo instance
- Remove the "Apps" filter to show all modules
- Search for "Flight Expense"
- Click Install
The module will automatically install all required dependencies.
Configuration
No additional configuration is required. The module extends existing expense and flight forms automatically upon installation.
Usage
Linking Expenses to Flights
- Go to Expenses → My Expenses → My Expenses to Submit
- Create a new expense or open an existing one
- In the expense form, you will see two new fields:
- Flight: Select the related flight
- Aircraft: Automatically populated from the selected flight
- Select a flight, and the aircraft will be automatically filled
- Save the expense
Note: You can also manually select an aircraft if needed, even without a flight.
Viewing Expenses from Flight Records
- Navigate to Flights → Flights
- Open a flight record
- Click the Expenses smart button at the top of the form
- A list of all expense reports linked to this flight will be displayed
- The smart button shows the total count of expenses
From the expense list, you can:
- View existing expense reports
- Create new expenses with the flight pre-filled
- Edit expense details
Viewing Expenses from Aircraft Records
- Navigate to Flights → Configuration → Aircraft
- Open an aircraft record
- Click the Expenses smart button
- View all expense reports associated with this aircraft
Use Cases
Charter Operations
For charter operators, this module enables:
- Linking crew meal expenses to specific flights
- Tracking landing fees and handling charges per flight
- Associating fuel costs with operations
- Analyzing expense patterns by route or aircraft
Aircraft Management
For aircraft management companies:
- Track all operating expenses per aircraft
- Monitor fuel consumption costs
- Associate maintenance expenses with specific flights
- Generate comprehensive expense reports by aircraft
Flight Training
For flight schools:
- Link instructor travel expenses to training flights
- Track fuel costs per training session
- Associate demonstration flight costs
- Analyze expenses per student or instructor
Crew Expense Tracking
For all aviation operations:
- Track crew meal and accommodation expenses per flight
- Monitor transportation costs for crew positioning
- Associate uniform and equipment expenses with aircraft
- Manage per diem and allowances by flight
Technical Information
Models Extended
hr.expense
Added fields:
- flight_id (Many2one): Link to flight.flight
- aircraft_id (Many2one): Link to flight.aircraft
Added methods:
- _onchange_flight_id(): Automatically populates aircraft from flight
flight.flight
Added fields:
- expense_count (Integer, Computed): Count of related expense reports
Added methods:
- _compute_expense_count(): Computes the number of expense reports
- action_view_expenses(): Opens expense list view
flight.aircraft
Added fields:
- expense_count (Integer, Computed): Count of related expense reports
Added methods:
- _compute_expense_count(): Computes the number of expense reports
- action_view_expenses(): Opens expense list view
Security
The module uses Odoo's standard access control mechanisms. Users need:
- Read access to flights and aircraft to view expense counts
- Standard HR Expense permissions to create/edit expenses
Data Tracking
All changes to flight and aircraft fields on expense reports are tracked via Odoo's chatter system, providing a complete audit trail.
Workflow Integration
The module integrates seamlessly with Odoo's expense workflow:
- Expenses can be submitted for approval with flight information
- Expense reports maintain flight associations through approval process
- Accounting entries retain flight and aircraft references
Support
For technical support, custom development, or questions:
- Email: support@apexive.com
- GitHub: https://github.com/smartops-aero/smartops-odoo-flight
- Website: https://apexive.com
License
This module is licensed under OPL-1 (Odoo Proprietary License v1.0).
Credits
Author: Apexive Solutions LLC
Contributors:
- Apexive Solutions LLC
Maintainer: Apexive Solutions LLC
This module is part of the SmartOps Aviation Suite, providing comprehensive flight and aviation management solutions for Odoo.
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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