Equipment & Employee Management + AI Module (Odoo 18)

A complete and intelligent solution to manage IT assets, employee assignments, loan tracking, and AI-powered insights.

Key Functionalities

• Manage all your equipment and assign them to employees
• Generate PDF loan reports and send via email
• Employee Digital Signature
• Integrated with OpenAI to assist with hardware-related questions
• User roles: Administrator vs Consultant with distinct permissions
• QR Code auto-generated for each equipment item
• Security configured via security.xml and ir.model.access.csv
• Fully documented module (15-page PDF with install steps, code structure, AI integration, tests, QWeb, etc.)

Equipment Management

• Track devices such as laptops, monitors, phones, tablets...
• Store brand, model, supplier, purchase date, specs, and notes
• QR Code per equipment for quick access and inventory
• Assign equipment to employees and view change history

Employee Management

• Fully integrated with hr.employee
• Visual overview of equipment assigned to each employee
• Extra fields to store roles and internal notes

🔁 Loan Management

• Create loan records with delivery and return dates
• Export PDF loan report
• Send loan report via email with a single click
• Status and overview of current loans per device/employee

AI Assistant with OpenAI

• OpenAI integration using your API Key
• Chat-style assistant to answer hardware or IT-related queries
• Helps identify device issues based on logs or comments
• Gives recommendations (e.g. repair, replacement)

Security & Roles

• Admin users: full access to create/edit/delete equipment and loans
• Consultant users: can only view assigned equipment and loans
• Access rights defined in security.xml and ir.model.access.csv

Employee Digital Signature

• Allows employees to digitally sign loan agreements
• Signature is stored as an image and linked to the loan record
• Visible in the loan form view and included in the PDF report
• Improves legal compliance and asset accountability

Documentation

• Complete 15-page PDF manual included in the module
• Explains installation, models, AI setup, user roles and permissions
• Shows QWeb loan reports and how to send them via email
• Includes testing instructions for proper usage and validation

Technical Details

• Compatible with Odoo 18.0 Community & Enterprise
• Main models: gestio.equipo, gestio.empleat, gestio.prestec
• Easy to extend with Inventory, Helpdesk or HR modules
• Clean and modular code following Odoo guidelines

Installation Instructions

1. Copy the folder gestio_equips_empleats into your addons directory
2. Restart your Odoo server
3. Activate Developer Mode
4. Search for Gestió d'equips i empleats in Apps and click "Install"

Ideal For

• IT Departments managing multiple devices
• HR teams keeping control over equipment usage
• Companies with loan/return policies for remote workers
• Schools, tech firms, NGOs