| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Accounting (account_accountant)
• Approvals (approvals) • Invoicing (account) • Discuss (mail) • Employees (hr) |
| Lines of code | 739 |
| Technical Name |
itl_fiscal_months |
| License | OPL-1 |
| Website | https://www.itlglobal.tech |
| Versions | 14.0 15.0 16.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Accounting (account_accountant)
• Approvals (approvals) • Invoicing (account) • Discuss (mail) • Employees (hr) |
| Lines of code | 739 |
| Technical Name |
itl_fiscal_months |
| License | OPL-1 |
| Website | https://www.itlglobal.tech |
| Versions | 14.0 15.0 16.0 |
Fiscal Months
This module changes lock dates by using fiscal months.
Description
Why
'Lock Dates' functionality allows to change the accounting without knowing who, when, why. For the Financial responsibles, this is a potential issue. Believing that have some numbers, and when reviewing again, finding unauthorized changes.
How
'ITL Fiscal Months' adds a table with all available months, and each period can be 'Opened', 'Closed', 'Temporarily Opened' and 'Audited'. Once a period is in status 'Audited' it can not be opened again (through the Front End).
Configuration
- Mandatory. Add 'Administrator' or 'User' to the user. The administrator can set the fiscal months while the user is only able to request the periods to be opened.
- Optional. Set in Accounting > Configuration > Settings > 'Auto close fiscal month'. If selected, the month will be automatically closed, after the selected number of days.
- Review the fiscal months that were created, in Accounting > Accounting > Fiscal Months. The system creates the first months based on the first available transaction. All, but the current month, are in 'Closed' status. If there are no transactions, it will create the current month in 'Open' status. In any case, the functionality allows for new months to be added manually.
- Mandatory. In the 'Approvals' configure the approver in the Approval Type. Approvals > Configuration > Approval Type > Fiscal Month Approval. The functionality allows one, or more approvers. They can approved indistinctly or in certain order.
Workflow
- A user request the period to be opened, in Accounting > Accounting > Fiscal Months. In the request, must inform the justification and how much time requires the period to be opened. This will open the system only for Accounting transactions.
- The approvers receive an approval request in the Odoo chat, and it is added as well as a task. The approver can change the time that the period will be opened.
- If the request is approved, the system will automatically close the period again, based on the time approved.
- If the 'Auto close fiscal month' is set, the system will close the month automatically. For example, if it was set at day 10, the system will close the period right after day 10 ended. This is for the companies where the month-end close must be done at a certain day.
Related Modules
Related Standard Modules:
- Approvals
Menus
- Accounting
- Actions
- Fiscal Months
Key Features
- Automatic Fiscal Months creation.
- Ability to request Fiscal Month opening for a period time.
- Approvals flow using Approvals module.
- Tracking journal entries created in a open Fiscal Month.
- Ability to self-closing Fiscal Month.
Additional Note
If you uninstall this app, you will have to update the Accounting module to see again the "Lock Dates" menu.
Approval Category
Set at least one approver for Fiscal Month category.
Self-Closing Fiscal Month
If it's set, the system will close previous fiscal month. For example, if you set 4th day of current month to close previous month that means if today is november 4th the system will close october month. If it's not set, you should close the previous Fiscal Month manually.
Access Rights
Fiscal Month User can only request Fiscal Month opening. Fiscal Month Manager can Close or Mark as Audited a Fiscal Month.
Request Fiscal Month Opening
Journal Entries can be posted only in a Open or Temporarily Open Fiscal Month. The user can request opening of Fiscal Month for a period time if the user has Fiscal Month User access right.
Tracking Movements
You can see Journal Entries generated while Fiscal Month is Temporarily Open.
Audit Fiscal Month
You can mark as Audited specific Fiscal Month. That means anyone cannot open that Fiscal Month and Journal Entry cannot be posted in that Fiscal Month.
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