User Guide for Odoo PDC (Post-Dated Cheque) Payment Module

This guide explains the configuration, usage, and management of post-dated cheques within your Odoo accounting system using the PDC module.

1. Module Overview

The Odoo PDC module enhances Odoo's accounting features to handle Post-Dated Cheques (PDC) for both customer invoices and vendor bills. It introduces a new PDC Payment model to manage cheque lifecycles such as creation, deposit, clearance, and bounce events. This ensures accurate tracking and financial control.

2. Configuration

To configure the PDC module, navigate to Accounting > Configuration > Settings and configure the following:

• PDC Account for Customer/Vendor: Set intermediary accounts for holding PDC payments.
• Auto-Fill Invoices: Enable automatic linking of open invoices when selecting a customer or vendor.
• PDC Cancel Configuration: Decide system behavior when a cheque is cancelled.
• Due Notifications: Activate notifications for both customers and vendors, and specify recipients and trigger dates.

3. How to Create and Manage a PDC Payment

3.1 Creating a PDC from an Invoice or Bill

1. Go to Accounting > Customers > Invoices or Accounting > Vendors > Bills.
2. Select one or more posted invoices or bills for the same partner.
3. Click Action > Register PDC Check.
4. Fill in the required fields: Cheque Reference, Payment Journal, Cheque Status, Payment Date, Due Date, Bank, and optionally upload Cheque Image.
5. Click Register to create the PDC record.

3.2 PDC Payment Lifecycle

• Draft: Initial state after creation.
• Registered: Active state after form submission.
• Deposited: Cheque deposited; journal entries created.
• Done: Cheque cleared and funds received.
• Returned: Marked returned without bounce.
• Bounced: Cheque rejected by bank; reversal posted.
• Cancelled: Any state can be cancelled; only draft can be deleted.

4. Viewing PDC Payments

• PDC Payment List: Access a full list via a dedicated menu.
• On Invoices/Bills: View linked PDCs and total Paid, Pending, or Cancelled amounts through smart buttons.

5. Reporting

Generate a detailed PDF report from the Print menu on the PDC payment record. It includes:

• Name
• Customer
• Bank
• Payment Date
• Amount
• Cheque Reference
• Status