Reconcile Outstanding Payment with Invoices, Bills, Credit Notes, Refunds
by OMAX Informatics https://www.omaxinformatics.com
Odoo
$ 65.00
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Lines of code | 2058 |
| Technical Name |
reconcile_outstanding_payment_omax |
| License | OPL-1 |
| Website | https://www.omaxinformatics.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 19.0 |
Reconciliation of Payments, Invoices, Bills, Credit Notes, Refunds, Receipts
📌 Overview
This Odoo app enables accountants to reconcile multiple outstanding payments, invoices, bills, credit notes, refunds, and related journal entries in a single advanced wizard interface.
Users can easily reconcile invoices with credit notes (and vice versa), bills with refunds (and vice versa), and allocate payments across multiple documents in one operation.
The module supports advance payment allocation, making it ideal for handling advance receipts and vendor/customer prepayments efficiently.
accountants can review all the necessary financial details in one place, enabling a smooth, accurate, and efficient reconciliation process.
All reconciliation operations are tracked in a dedicated Reconciliation History menu for full audit transparency.
🚀 Key Features
🧾 Customer Invoices
- Reconcile multiple customer invoices with multiple outstanding credits in a single operation.
- Supports Customer Payments, Credit Notes, and related Journal Entries.
📄 Credit Notes
- Reconcile multiple credit notes against outstanding debits.
- Flexible adjustment between invoices and credit notes.
🏢 Vendor Bills
- Reconcile multiple vendor bills with outstanding debits such as Vendor Payments, Refunds, and Journal Entries.
🔁 Refunds
- Reconcile multiple refunds with related outstanding credits.
💰 Payments
- Allocate payments to multiple invoices or bills.
- Perfect for Advance Payment Reconciliation.
- Match payments with Customer Invoices or Vendor Bills — and vice versa.
⚙ Flexible Reconciliation Process
- Multi & Single Record Execution: Run from List View (multiple records) or Form View (single record).
- Supports Selective Reconciliation:
Users can optionally select specific records for reconciliation. When records are selected, only those chosen entries will be reconciled with their related documents.
If no records are manually selected in the wizard, the system will automatically consider all available records for reconciliation. - Sequential Processing:
Reconciliation follows top-to-bottom sequence.
Records are automatically sorted by their related date, ensuring logical and accurate allocation order. - Partial Amount Support: User can modify To Be Paid Amount for Invoices,bills,credit notes,refunds to do partial reconciliation.
- Remaining Balance Visibility: Displays available outstanding amount and identifies document type (Payment, Credit Note, Refund, Invoice, Bill).
Watch the Demo Video to explore the latest usability enhancements.
🔎 Advanced Search Inside Wizard
- Search Payments, Credit/Debit Notes, Receipts, Invoices, and Bills directly within the wizard.
- Users can quickly locate and review records when a large number of entries exist.
🎯 Smart Filters
- Type Filter: All, Payments, Credit/Debit Notes
- View Records Filter: All Records, Selected Records, Not Selected Records
📊 Reconciliation History Tracking
A dedicated menu ensures complete traceability of reconciliation operations.
📁 Reconciled from Documents
- Invoices
- Bills
- Credit Notes
- Refunds
- Receipts
💳 Reconciled from Payments
- Customer Payments
- Vendor Payments
🎬 Watch Demo Video
How It Works
RECONCILIATION FROM INVOICES
Action "Reconcile Outstanding Payment" in Invoice List iew and invoice Form view.
We have 4 invoices of customer Deco Addict and its total due amount is $10,000. All invoice are posted and it's payment status is Not Pad.
We have received 3 payments from customer Deco Addict as below.
We have 2 customer-credit-note for Deco Addict as below.
Select invoices and open a wizard from Action Menu.
Outstanding credits Section:
Customer payments and customer credit notes available in the this list. Firstly Customer Payments will auto set here with sorting by Date and after Credit-Notes will auto set with sorting by date(Invoice Date field).
Delete option available if user want to delete a record from the available outstanding credits list.
User can Hide/Show the cloumns of Date,Reference,Journal,Payment,Credit Note fields.
Fields Description
1. Select: Its optional field. If User want to reconcile only selective records, User have option to do that Otherwise Reconciliation will start from very first line, one by one record.
2. Number: Its number of the Payment or credit note.
3. Date : Its Date of Payment. Invoice Date if its Credit note.
4. Reference: It's Memo of customer-payment or its Customer Reference of credit note.
5. Journal: Name of the related Journal.
6. Amount: amount of payment or Credit Note.
7. Remaining Amount: Remaining amount that will be use for the adjustment against the invoices.
8. Payment: its indicate that this record is a customer payment.
9. Credit Note: its indicate that this record is a customer credit note.
To be reconcile with below Invoices Section:
* Selected invoices from the invoice-list-view will visible here. Its sort by Invoice Date.
* Delete option available if user want to delete a invoice from the To be reconcile with below Invoices Section.
* User can Hide/Show the cloumns of Reference, Due Date, Untaxed Amount fields.
Fields Description
1. Select: Users can optionally choose specific records to reconcile. If records are selected, only those entries will be processed. If no records are selected, reconciliation will automatically begin from the first line and proceed sequentially, processing each record one by one.
2. Number: Number of invoice.
3. Reference: Customer Reference of invoice.
4. Date: Invoice Date of invoice.
5. Due Date: Due Date of invoice.
6. Total Amount: Total of invoice.
7. Amount Due: Due Amount of invoice.
8.To be Paid Amount: This is an editable field where the due amount is autoset by default. Users can modify the amount as needed for partial reconciliation. A validation rule ensures that the entered amount cannot exceed the outstanding due amount..
To be Paid Total Amount: Its sum of To be Paid Amount column. User can get the idea of total amount of invoices that to be reconcile.
RECONCILE PAYMENT BUTTON: This button will reconcile the payments/credit-note/JE to invoices.
When no records are selected, the system automatically considers all available records and performs reconciliation sequentially (top to bottom).
Outstanding credits ( PBNK1/2023/00001, PBNK1/2023/00002, PBNK1/2023/00003, CN-INV/2023/1, CN-INV/2023/2) will reconcile respectively with Invoices (INV/2023/00001, INV/2023/00002, INV/2023/00003, INV/2023/00004).
* PBNK1/2023/00001 $2,200 will reconcile with INV/2023/00001 $1000, INV/2023/00002 $1200
* PBNK1/2023/00002 $3,200 will reconcile with INV/2023/00002 $800, INV/2023/00003 $2400
* PBNK1/2023/00003 $4,300 will reconcile with INV/2023/00003 $600, INV/2023/00004 $3700
* CN-INV/2023/1 $120 will reconcile with INV/2023/00004 $120
* CN-INV/2023/2 $180 will reconcile with INV/2023/00004 $180
Follow the above Wizard screenshot and Lets Reconcile the transactions through RECONCILE PAYMENT button and check the result.
After the reconciliation, the result is as below.
All invoice are now PAID and Amount Due is 0.00.
CN-INV/2023/1 and CN-INV/2023/2 are now PAID and Amount Due is 0.00
PBNK1/2023/00001, PBNK1/2023/00002, PBNK1/2023/00003 are now reconciled.
Let's check reconcile result in invoices.
PBNK1/2023/00001 $2,200
reconcile with invoice INV/2023/00001 with $1000.
$2,200 - $1000 = $1200 Remaining Amount
Remaining amount $1200 of PBNK1/2023/00001 reconcile with invoice INV/2023/00002.
PBNK1/2023/00002 $3,200
reconcile with invoice INV/2023/00002 with $800.
$3,200 - $800 = $2400 Remaining Amount
Remaining amount $2400 of PBNK1/2023/00002 reconcile with invoice INV/2023/00003.
PBNK1/2023/00003 $4,300
reconcile with invoice INV/2023/00003 with $600.
$4,300 - $600 = $3700 Remaining Amount
Remaining amount $3700 of PBNK1/2023/00003 reconcile with invoice INV/2023/00004.
CN-INV/2023/1 $120 reconcile with invoice INV/2023/00004 with $120.
CN-INV/2023/2 $180 reconcile with invoice INV/2023/00004 with $180
We can see that all records have been reconciled successfully.
When records are selected, the system considers only selected records and performs reconciliation sequentially.
* Payment PBNK1/2023/00004 4,200.00 will be reconcile with Invoices INV/2023/00006 and INV/2023/00008.
Let's check reconcile result in invoices.
PBNK1/2023/00004 4,200.00
reconcile with invoice INV/2023/00006 with $1500.
reconcile with invoice INV/2023/00008 with $2500.
We can see that all records have been reconciled successfully.
RECONCILIATION FROM CUSTOMER PAYMENTS
Use can also reconcile the customer payments to invoices from the Payment view.
Action Reconcile Payment in Payment List view and Payment Form view
If user select draft payment,
If user select sent payment for reconcile with customer invoices,
if user select records with multiple payment currency,
If there is not available any invoice to reconcile,
Lets RECONCILE PAYMENT and check the result.
PBNK1/2023/00004 Remaining Amount is 200 because 4000 amount already reconcile with INV/2023/00006 and INV/2023/00008.
* PBNK1/2023/00005 $1250 will reconcile with INV/2023/00007 $1250
* PBNK1/2023/00006 $550 will reconcile with INV/2023/00007 $550
* PBNK1/2023/00004 $100 will reconcile with INV/2023/00007 $100
Total amount of $1900 will reconcile as we select only invoice INV/2023/00007 and also change-edit the Paid Amount 1900 in the wizard.
Note: INV/2023/00007 due amount was 2000. Let's check Payments.
Let's check reconcile result in invoice INV/2023/00007.
We can see that reconciliation perfomed successfully.
RECONCILIATION FROM CREDIT NOTE
RECONCILIATION FROM VENDOR BILLS
RECONCILIATION FROM VENDOR PAYMENTS
RECONCILIATION FROM REFUNDS
Free Support
Recommended & Suggested Apps
Get In Touch
| Our Odoo Services |
| For support, query and question contact us. |
Thank you for visiting
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Please log in to comment on this module