| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Fleet (fleet) • Invoicing (account) • Sales (sale_management) • Discuss (mail) |
| Lines of code | 3496 |
| Technical Name |
sr_hotel_management |
| License | OPL-1 |
| Website | https://www.sitaramsolutions.in |
| Versions | 16.0 17.0 18.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Fleet (fleet) • Invoicing (account) • Sales (sale_management) • Discuss (mail) |
| Lines of code | 3496 |
| Technical Name |
sr_hotel_management |
| License | OPL-1 |
| Website | https://www.sitaramsolutions.in |
| Versions | 16.0 17.0 18.0 |
Hotel Management System for Complete Front Desk and Guest Service Operations
Hotel Management is a complete hospitality operations solution that converts hotel activities into a clear, structured, and guest oriented workflow. The app centralizes every stage of a guest stay from booking and check in to service requests, billing, and check out into one simple and dependable system. It is designed for reception teams, service departments, and hotel managers who want accuracy, faster response times, and full visibility without switching between multiple tools or manual spreadsheets.
The application is built around flexible room management, organized folio handling, and unified tracking of all guest services. Reception staff can manage reservations with a clear view of room availability since each room status is displayed as Vacant, Reserved, or Occupied. When a guest checks in, the system automatically creates a folio that collects all charges including room rates, laundry services, restaurant orders, transportation requests, and extra guest fees. Every service added during the stay flows into the folio so billing remains consistent and error free.
Configuration settings allow hotels to define their operational structure in detail. Floors, room types, room facilities, seasonal pricing, and service categories can be set up based on the hotel layout. Each room type supports custom pricing, capacity settings, and facility lists so front desk staff always assign rooms with accurate information. Rooms are tracked individually which supports smooth room allocation, quick room changes when needed, and a clear display of current occupancy.
Guest services are fully integrated into the workflow. Laundry teams and restaurant staff can record orders directly or reception staff can add them on behalf of guests. All entries automatically appear in the folio which ensures that the final invoice reflects all charges without any manual adjustments. Transportation requests can also be created with predefined pickup and drop locations. A printable driver slip is available for easy coordination between departments.
Check out is designed to fit real hotel scenarios. Hotels can generate a single invoice for the full folio or produce separate invoices when different guests or rooms require individual billing. Invoice lines are grouped by category so room charges, laundry services, restaurant orders, transportation, and extra services are displayed in a clear and easy to understand format. This reduces confusion and speeds up the settlement process at the reception desk.
Hotel Management supports clean and efficient operations with role based access for receptionists, laundry staff, restaurant teams, and administrators. Each team sees only what they need which keeps the interface simple and focused. Whether the goal is to reduce check in time, maintain accurate service records, or simplify billing, this app provides the structure, clarity, and workflow stability needed for smooth hotel operations.
Support at Your Fingertips.
Scan the code or choose your preferred contact method to connect instantly.
50 Days Free Support
(Data recovery not included)
Watch How It Works
Get a clear view of the features and benefits this app brings to your Odoo system.
Watch Demo Video
Key Features of Hotel Management System
Hotel Management is a complete hospitality operations solution that helps hotels manage rooms, bookings, guest services, billing, and daily activities from one organized and easy to use system. It is designed for reception teams, service departments, and hotel managers who want clarity, accuracy, and faster response times across all guest touchpoints.
Room Status Overview
Gives a clear view of Vacant, Reserved, and Occupied rooms for quick planning.
Floor and Room Type Setup
Configure floors and room types with capacity, pricing, and galleries.
Seasonal Room Rates
Set special pricing for festivals, peak days, and custom seasons.
Room Facilities Management
Add detailed facilities like WiFi, minibar, TV, and coffee maker.
Room Image Gallery
Show multiple room photos for better room assignment clarity.
Custom ID Document Types
Create document lists such as Passport, Aadhar, and PAN for check ins.
Easy Booking Requests
Record bookings with guest details, stay dates, and assigned rooms.
Guest Document Uploads
Attach and manage identity proofs for all guests staying in the room.
Transportation Scheduling
Add pickup and drop requests with predefined transport locations.
Driver Slip Printing
Generate print ready slips for drivers with all necessary details.
Automatic Charge Calculation
Applies room rates, taxes, season rates, and extra guest charges automatically.
Room Wise Charge Breakdown
Shows charges per room so billing stays clear and organized.
Folio Auto Creation at Check In
Creates a folio instantly when the guest checks in.
Laundry Service Integration
Laundry team can create direct orders or reception can add them to the booking.
Laundry Workflow Tracking
Track laundry through Confirm, Pickup, In Process, and Deliver stages.
Restaurant Order Integration
Add food and beverage orders for rooms and sync them into the folio.
Restaurant Workflow Stages
Track food orders from Draft to Delivered for smooth coordination.
Extra Person Handling
Add extra guests and apply charges automatically.
Extend Check Out
Quickly update the check out date when a guest needs more time.
Room Change Support
Move a guest to a different room with a simple reason entry.
Room Change History
Keeps full records of all room changes for internal tracking.
Real Time Sync with Folio
Every service added in booking updates immediately in the folio.
Single Invoice Generation
Create one invoice covering the entire folio.
Split Invoice by Room
Generate separate invoices for different rooms under the same booking.
Organized Invoice Sections
Invoices group charges into Room, Laundry, Restaurant, Transport, and Extra Services.
Automatic Room Status Update
Status changes automatically during Confirm, Check In, and Check Out.
Complete Booking Status Flow
Supports Draft, Confirm, Check In, Check Out, Cancel, and No Show.
Multiple Room Booking Support
Allow booking of one or more rooms under a single reservation.
Direct Service Entry
Laundry or restaurant can create entries even if reception is not involved.
Accurate Guest Count Summary
Track adults and children separately with a total guest count.
KM Based Transport Charges
Calculate transport cost based on distance for each transport request.
Printable Reports
Driver receipts and invoices are ready for print with clean layouts.
Role Based Access Control
Separate permissions for Reception, Laundry, Restaurant, and Admin.
User Friendly Design
A simple and clean interface helps staff work faster and avoid mistakes.
Improved Guest Experience
Faster check ins, clear billing, and smooth service coordination lead to happier guests.
50 Days Free Support
Dedicated support to ensure smooth adoption and quick resolutions.
Benefits of Using Hotel Management System
Hotel Management helps hotels run daily operations smoothly by keeping all activities in one place. It reduces manual work, improves communication between departments, and gives reception teams complete visibility of guest needs. With clear room status tracking, automatic folio updates, and organized billing, hotels can deliver faster service, reduce mistakes, and provide a better hospitality experience from check in to check out.
Faster Check In
Reduce guest waiting time with quick booking confirmation and automatic folio creation.
Clear Billing
All charges are grouped by category so guests get a neat and easy to understand invoice.
Fewer Billing Errors
Automatic charge calculation and folio sync reduce manual mistakes and disputes.
Improved Staff Coordination
Reception, laundry, and restaurant teams see consistent data so departments work smoothly.
Faster Service Delivery
Direct service entry by laundry and restaurant teams speeds up order handling and delivery.
Flexible Invoicing
Generate one invoice for the whole stay or split invoices by room when guests need separate bills.
Better Room Utilization
Room status and history let staff assign rooms efficiently and handle changes without confusion.
Easy Guest Verification
Collect and store guest ID proofs to speed up check in and meet compliance needs.
Organized Service Records
All laundry, restaurant, transport, and extra services are recorded under the folio for easy review.
Quick Room Changes
Move guests between rooms and keep a full history so staff have a clear audit trail.
Handle Late Departures Smoothly
Extend check out from the booking screen to avoid manual corrections and update charges automatically.
Real Time Updates
Any change in booking or services is synced instantly across booking and folio records.
Ready for Drivers
Print clear driver slips for transportation requests from the booking screen.
Role Based Security
Control who sees and does what so staff have focused access and fewer errors occur.
Faster Checkout
Consolidated folio and clear invoice grouping speed up settlement at front desk.
Better Guest Experience
Accurate billing, quick service, and clear communication lead to happier guests and repeat bookings.
Easy Reporting and Printouts
Driver slips, invoices, and reports are print ready so staff can produce professional documents instantly.
Scales with Hotel Size
Works for single property setups and small multi wing properties with floors and room types.
User Access Rights
Set user access groups for Reception, Laundry, Restaurant, and Hotel Administration. Each staff member will only see menus related to their work to keep the system simple and easy to use.
Hotel Management Menu Access
Once the correct access rights are assigned, users can log in and see the Hotel Management menu on their dashboard. From here they can manage bookings, laundry, restaurant, and daily activities.
Configuration Workflow
Before creating bookings, configure floors, room types, facilities, rooms, ID document types, service categories, services, and transportation locations. These settings help the system calculate charges and assign rooms accurately.
Floor
This screen shows the list of hotel floors. Here the user can create floors such as Ground Floor, First Floor, and Second Floor so rooms can be grouped according to building structure. This helps reception staff easily locate and assign rooms during booking.
Facilities
This screen allows the user to create and manage different facilities offered in the hotel such as WiFi, TV, Minibar, Swimming Pool, and Coffee Maker. The user can also upload icons so facilities are easy to recognize while configuring room types.
Room Type â General Information and Gallery
This screen displays the room type form where the user can set the room name, capacity, base price, and extra guest price. The gallery section helps the user upload room images such as interior and balcony views so reception can identify each type easily.
Room Type â Season Rates
This screen shows how the user can add season rates for special periods like festivals or holidays. Each season includes start and end dates with seasonal pricing so the hotel can adjust room charges automatically during peak days.
Room Type â Facilities
The Facilities section shows the amenities for each room type.
Rooms
This screen displays the list of all hotel rooms. Each room is linked with its floor and room type. From here the user can create new rooms or review existing rooms along with their current occupancy status.
Service Type
This screen shows different service categories such as Concierge, Business and Event, Wellness and Recreation, and Extra Services. These categories help organize services so staff can quickly find the correct item.
Service Items
This screen displays the list of individual services offered by the hotel such as Wake Up Calls, Meeting Room Rental, Massage Sessions, and Extra Person. Each service is linked with a service type so it can be used in bookings and folios.
Transportation Location
This screen shows predefined transportation locations such as Airport, Taxi Stand, Bus Stand, and Railway Station. These locations help the receptionist record transport requests faster without entering details manually.
ID Master
This screen allows the user to create the list of accepted ID types like Passport, Aadhar Card, Election Card, and PAN Card. These IDs are used while collecting guest documents during the booking process.
Booking Request â Booking Details
This screen shows the main booking form where the receptionist can enter guest details, check in and check out dates, booking source, room type, room number, and room charges. All totals are calculated automatically to help staff prepare accurate reservations.
Booking Request â Guest and Documents
This screen allows the receptionist to add the names of all staying guests and upload their identity documents. The document type list comes from the ID Master configuration so reception can select the correct ID for each guest.
Booking Request â Transportation Details
This screen is used to enter guest pickup or drop requirements. The receptionist selects the transport mode, location, total distance, and charge. A print button is available for each line to generate a driver slip for easy coordination.
Booking Request â Confirm Booking
After reviewing all details the receptionist can click Confirm. The booking status changes to Confirm and the assigned room becomes Reserved. The booking cannot be edited beyond allowed fields once confirmed.
Booking Request â Check In
When the guest arrives the receptionist clicks Check In. The system automatically creates a folio and updates the room status to Occupied. Additional service tabs such as Laundry, Restaurant, and Extra Services become visible to record guest activities.
Add Laundry Service During Stay
This screen allows the receptionist to add laundry entries during the stay. Each entry shows items, quantity, and washing type. Once confirmed the laundry charges appear in the booking and folio.
Add Restaurant Service During Stay
This screen allows the reception team to add food and beverage orders for the guest. The selected items and totals update automatically and sync to the folio so billing stays accurate.
Add Extra Service During Stay
This screen allows the reception team to add extra services for the guest. The selected extra services and totals update automatically and sync to the folio so billing stays accurate.
Room Change Request
If the guest requests a room change the receptionist selects the old room and enters the reason. The system creates a room change request and updates the booking and room status. The new room number is selected on this screen.
Extend Check Out
If the guest wants a late check out the receptionist clicks Extend Check Out and selects a new date. The booking dates update automatically and the new checkout time is applied for billing.
Add Extra Person
If more guests join the stay, the receptionist can add extra persons using the Add Extra Person button. Select the room and number of extra persons. The system calculates additional charges and updates the folio.
Check Out Action
This screen shows the booking after the guest stay is completed. The receptionist clicks the Check Out button to close the stay. Once checked out the room status becomes Vacant and the booking status updates to Check Out. The system also unlocks the option to generate the final invoice.
Generate Invoice Popup
This screen appears when the receptionist clicks the Generate Invoice button. The user can choose between Single Invoice or Split Invoice. If Split Invoice is selected the user can assign which room and which guest will receive separate invoices.
Generate Single Invoice
Generate Split Invoice
Laundry Workflow
Laundry menu for laundry teams
This screen allows the laundry team to create a new laundry order for a guest. The user selects the booking reference and the room number, then adds laundry items, quantity, and washing type. All totals calculate automatically so the user can record charges quickly. Once confirmed the laundry charges appear in the booking and folio.
This screen displays all laundry orders created during the guest stay. Each record shows the service number, room number, total amount, date, and current status. This helps laundry staff track which orders are pending, in process, or delivered.
Restaurant Workflow
Restaurant menu for restaurant teams
This screen shows the Restaurant Service menu which contains two options. Restaurant Orders is used to create food orders for guests and Food Products is used to manage the list of food items that can be selected while creating an order.
Restaurant Order Form
This screen allows the user to create a new restaurant order for a guest. The user selects the booking reference and room number, then adds food items and quantities. The totals calculate automatically and the order updates the folio so billing remains accurate.
Restaurant Orders List View
This screen displays all restaurant orders created for guests. Each record shows order number, booking reference, order date, room number, total amount, and status. This helps the restaurant team track which orders are pending or delivered.
Food Products List View
This screen shows the complete list of food items available for restaurant orders. Each item includes its name, sales price, cost, and inventory details. These products appear in the order form so users can quickly select food items while recording a restaurant order.
Food Product Master
This screen allows the user to open the Food Products menu from the Restaurant Service section. From here the user can manage all food items that will be used while creating restaurant orders for guests.
Our Odoo Expertise
From implementation to support, we deliver end-to-end Odoo expertise for your business.
Dedicated Resources
Choose the right engagement model that fits your business.
Full-Time Developer
Dedicated resource working exclusively on your projects.
Part-Time Developer
Flexible hours to support your team when you need them.
On-Demand Developer
Hire Odoo experts by the hour for urgent tasks or short projects.
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Please log in to comment on this module