Checklists that prove the work got done
Reusable maintenance checklist templates with an enforced approval gate, shop-floor kiosk mode, QR access, and photo evidence — so no required step, and no sign-off, is ever skipped.
Multi-step maintenance procedures get closed out on paper, in spreadsheets, or as a free-text chatter note — none of which stop a required step from being skipped or prove who actually signed off on it. Odoo's native Maintenance app tracks that a request happened, not whether every required sub-step was completed and approved first, which is exactly what audits and regulated buyers demand.
Maintenance Checklist & Approval adds a reusable checklist engine directly onto maintenance requests and equipment: build templates once from a shared item library, apply them with a wizard, complete them from a large-touch kiosk view, and require a named approver's sign-off — enforced, not optional — before the checklist can be marked approved.
Everything you need for accountable maintenance
Every capability below is implemented in the module.
Reusable Checklist Templates
Build a checklist once by maintenance type and equipment category, then apply it to any request. Duplicate an existing template in one click to create a variant.
Reusable Item Library
A shared bank of inspection and task items, each with guidance text and a category tag, that any template can pull from instead of re-typing common steps.
Per-Item Status & Progress
Every step carries a Pending, Done, or Failed state, and the checklist shows a live 0-100% progress bar so completion status is visible at a glance.
Required-Item Enforcement
Mark any step as required. Submission for approval is blocked until every required item on the checklist is completed.
Submit / Approve / Refuse Workflow
A named approver signs off or refuses a submitted checklist in one click, with an activity reminder and a chatter trail of every state change.
Enforced Approval Gate
A checklist cannot be approved while any required item is still incomplete — the gate that stops premature sign-off, not just a validate button.
QR-Code Quick Access
Every checklist carries a scannable QR code, shown on the form and on the PDF report, that opens the record directly on a phone or tablet.
Shop-Floor Kiosk Mode
A large-touch-target form with big Done and Fail buttons, built for technicians working from a tablet at the machine, not a desk.
Photo Evidence & Audit Report
Flag any step to require a photo before it can be marked done, and export a printable PDF report with the full completion and approval history per equipment.
How it works
Build your library
Create reusable checklist items and assemble them into templates by maintenance type and equipment category.
Attach to a request
Apply one or more templates to a maintenance request with the Apply Checklist wizard, right from the request form.
Complete on the floor
Technicians work through each item in kiosk mode, marking Done or Failed and attaching photo evidence where required.
Approve and close
Once every required item is complete, the named approver signs off or refuses — with the decision and evidence kept for audit.
See it in action
From the checklist board to the shop-floor kiosk to the printable audit report.
Every checklist across your maintenance requests, filterable by state (Draft, In Progress, To Approve, Approved, Refused) at a glance.
A kanban board of checklists grouped by state so supervisors can triage what needs attention without opening each record.
The full checklist form: QR quick-access code, live progress bar, item-by-item status, and the approval stamps left after sign-off.
A large-touch shop-floor mode with big Done and Fail buttons, built for technicians working from a tablet at the machine, not a desk.
Reusable checklist templates organized by maintenance type and equipment category, ready to apply to any request.
Build a template once from required and optional steps, mark which need photo evidence, and duplicate it in one click for variants.
A shared library of inspection and task items you write once and reuse across every template.
Each library item carries guidance text, a category tag, and an optional photo-evidence requirement.
Checklists live directly on the maintenance request: progress, state, and an Add Checklist button to apply another template.
A Checklists smart button on every piece of equipment gives instant access to its full completion history.
The Apply Checklist wizard lets a supervisor attach one or several templates to a request in a single step.
A printable, audit-ready PDF report capturing every item, its status, evidence, and the approval sign-off.
Frequently asked
Which Odoo apps does this module integrate with?
It depends only on the Maintenance app and attaches checklists directly to maintenance requests and equipment, so it installs cleanly alongside your existing Maintenance setup.
Can a checklist be approved before every required step is done?
No. The approval gate blocks a checklist from being submitted or approved until every required item is marked Done, and the full submit / approve / refuse workflow is tracked in the record's activity and chatter trail.
Is there a mobile or tablet-friendly view for technicians?
Yes. Each checklist can be opened in a large-touch shop-floor kiosk form with big Done and Fail buttons, and a QR code on every checklist opens it directly from a phone or tablet.
Can we require photo evidence for certain steps?
Yes. Any item in a template or the reusable item library can be flagged to require a photo, and a step marked as requiring a photo cannot be marked done until that evidence is attached.
Get in Touch
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Reusable checklist templates, an enforced approval gate, QR shop-floor access, and audit-ready reporting for Maintenance requests and equipment.
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Maintenance (maintenance)
• Discuss (mail) |
| Lines of code | 923 |
| Technical Name |
cerevantix_maintenance_checklist_and_approval |
| License | OPL-1 |
| Website | https://cerevantix.com |
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