One portal for the entire vendor lifecycle
Vendor Portal turns email-and-spreadsheet vendor coordination into a single, self-service portal. Vendors register, negotiate RFQs, bid on tenders, and track scorecards — all inside Odoo.
Procurement teams chase RFQ responses over email, re-key vendor quotes by hand, and lose track of who has replied. Odoo 19 removed the native Call for Tenders workflow, leaving competitive sourcing with no structured way to invite bids, compare them, or award a winner.
Vendor Portal gives every vendor a self-service home: submit RFQ pricing and delivery dates within guardrails, register and get approved online, bid on published tenders, and track performance — while buyers get one dashboard with a full audit trail.
Everything the vendor lifecycle needs
Every capability below is implemented in the module.
Vendor Registration & Approval
Vendors apply from a public website form with structured business info, product categories, and compliance-document uploads. Buyers review and approve or reject with a recorded reason.
Automatic Buyer Routing
New registrations are automatically assigned to the buyer with the fewest open reviews, so no application sits unassigned or falls through the cracks.
Optional Instant Portal Access
Approve a vendor and, if enabled, a portal login is created automatically — no manual account setup required before the vendor can start responding to RFQs.
RFQ Price & Date Negotiation
Vendors edit price and delivery date directly on their RFQ portal page, with a clear editable-vs-locked indicator that disables changes once the order is confirmed or accepted.
Guarded Price Changes
Every price increase is checked against a configurable maximum percentage. Out-of-tolerance changes are rejected automatically, so buyers never have to police vendor revisions by hand.
Change Justification & Audit Log
Vendors explain every revision in a required justification field, and each price or date change is recorded in a full audit log showing who changed what and when.
Call for Tenders
Publish a tender with requirement lines and an invited vendor list. Each invited vendor receives a draft bid to complete and submit before the deadline.
Side-by-Side Bid Comparison & Award
Compare submitted bids in one matrix, ranked by lowest cost or a configurable weighted score across price and delivery time, with the winner highlighted and one click to convert it into a purchase order.
Transparent Vendor Scorecards
Every vendor gets a computed acceptance rate, on-time rate, and composite score with the calculation exposed, plus a historical snapshot trend so performance changes are visible over time.
How it works
Vendor registers
A supplier submits business info, product categories, and compliance documents from the public website.
Buyer approves
The assigned buyer reviews the application and approves it, optionally creating a portal account instantly.
Vendor negotiates
The vendor edits RFQ pricing and dates, or bids on a published tender, within the configured guardrails.
Buyer decides
The buyer accepts the quote, awards the tender, and tracks vendor performance on an ongoing scorecard.
See it in action
From public registration to tender award, every step of the vendor lifecycle.
Public vendor registration form capturing business info, product categories, and compliance documents.
Registrations list showing draft, submitted, and approved vendor applications at a glance.
An approved registration with contact details, classification, and uploaded compliance documents.
Vendor RFQ portal page with editable price and delivery-date fields, locked once confirmed.
Full audit log of every vendor price and date change, with who changed what and when.
Call for Tenders list with deadlines, state, and bid counts at a glance.
Side-by-side bid comparison matrix with the winning bid automatically highlighted.
Vendor portal view of tenders they have been invited to bid on.
Tender detail page where a vendor reviews requirements and submits its bid.
Vendor scorecard list ranked by composite score, with acceptance and on-time rates.
Configurable maximum price-increase threshold and automatic portal-account creation.
Frequently asked
Does this replace Odoo’s native RFQ portal?
No, it extends it. Vendors keep using the same RFQ portal pages, now with editable pricing, a status badge, and an audit log layered on top of the native date-only editing.
What happens to Call for Tenders after Odoo 19 removed it?
Vendor Portal ships its own self-contained tender workflow — publish, invite vendors, collect bids, compare, and award — so competitive sourcing keeps working without the discontinued Call for Tenders module.
Can vendors increase price without limit?
No. Every price change is checked against a configurable maximum percentage in Settings; any change above that threshold is rejected automatically.
Is a portal account required before a vendor can respond?
No. Buyers can enable automatic portal-account creation on approval, or grant access manually — either way, approval is required before a vendor can act.
Get in Touch
Have questions or need customization? Every purchase includes 30 days of free support — we are here to help.
Visit Our Website
www.cerevantix.comExplore our apps, services, and portfolio.
Empowering growth through technology.
Vendor registration, RFQ negotiation, call-for-tenders, and vendor scorecards — the complete vendor lifecycle in a single Odoo portal.
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Purchase (purchase) • Website (website) • Invoicing (account) |
| Lines of code | 1889 |
| Technical Name |
cerevantix_odoo_vendor_portal |
| License | OPL-1 |
| Website | https://cerevantix.com |
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Please log in to comment on this module