Milk Management

The Dairy Farm Management system streamlines milk collection through a structured Milk Sheet workflow that manages both internal farm animals and external vendor supplies. Each record captures essential data including animal type, time slots (AM, Noon, PM), and precise quality metrics like fat and protein percentages, which automatically calculate the total quantity and payment amount. To ensure data accuracy, every sheet progresses through a lifecycle from Draft to In Process and finally to Done, providing a clear audit trail from initial collection to final processing.

Main Features:

• Manage comprehensive vendor profiles with contact details and location tracking.
• Track separate milk sheets for both internal farm animals and external vendor supplies.
• Record vital milk quality parameters including Fat, Lactose, Protein, and Mineral percentages.
• Monitor milk collection across multiple time slots including AM, PM, and Noon sessions.
• Process data through a structured lifecycle from Draft to In-Process and Finalized states.

Farm Animal Milk Sheet

Vendor View

Vendor Milk Sheet

Generate Vendor Bills and Send a Emails

Vender Bill

Vender Bill Paid successfully

Vendor Bill Details Mail send

Vendor Bill Detail Mail

Health & Veterinary

The system provides a comprehensive suite of tools under the 'Details' menu to monitor and record the vital health metrics of livestock. Users can maintain detailed Weight Records to track growth and physical development by logging the animal's age and weight over specific dates. The Checkup Record (Animal Health) feature allows for professional veterinary documentation, where users can record specific diagnoses like Mastitis, assign a treating doctor, schedule monthly check-ups, and log associated treatment fees. Additionally, the Breeding Records section ensures reproductive health is managed by tracking heat dates, pregnancy diagnoses, and expected calving dates to maintain a healthy herd cycle.

Main Features:

• Comprehensive tracking of medical history, including specific diagnoses (e.g., Mastitis), attending doctors, and treatment fees to ensure professional veterinary care.
• Systematic recording of animal weight and age over time, allowing farmers to monitor growth patterns and physical development for better health management.
• Detailed management of the reproductive cycle, including heat dates, pregnancy diagnosis, and calving schedules to maintain optimal herd health and productivity.

Health & Veterinary Menus

Records for an animal’s weight and age can be created.

Health-related records for animals can be created.

Breeding records for animals can also be created.

Dairy Farm Setup & Configuration

This screen allows you to configure all essential master data required for smooth dairy farm operations. From here, you can define animal types, breeds, colors, health checkups, and diagnoses, ensuring accurate tracking of animal information. You can also set the service product for milk and define milk rates such as Fat, SNF, and Mineral values, which are used in all milk calculations. These configurations act as the foundation for milk collection, inventory, billing, and reporting. With centralized settings, the system maintains consistency and avoids manual errors across all dairy processes. This setup ensures that operational, health, and financial data remain aligned and reliable.

Main Features:

• Configure animal types, breeds, and colors
• Define Fat, SNF, and Mineral rates for milk calculations
• Configuare animal health checkup,disease and diagnosis

Configuration Menu

Here you can set the service product and the milk rates (Fat, SNF, and Minerals), which are used in milk calculations.

Animal Types Configuration

Animal Bread Configuration

Animal Colors Configuration

Checkup Configuration

Diagnoses Configuration

Reports & Analytics

The Reporting module in the Dairy Farm Management system provides powerful analytical tools to monitor milk production through visual and data-driven insights. Users can utilize Milk Sheet Analysis to view production trends via interactive bar charts and pivot tables, allowing for a quick comparison of milk counts across different vendors. The system enables the generation of customized Milk Summary and Detailed Analysis Reports by filtering for specific date ranges, selection types (Animal or Partner), and specific names. These reports provide a professional breakdown of milk quantities (in Liters), session timings (AM/PM), and total financial amounts, ensuring complete transparency in farm operations.

Key Features:

• Utilize interactive bar charts and pivot tables within the Milk Sheet Analysis dashboard to visualize production trends and compare performance across different vendors at a glance.
• Generate highly customized Milk Summary or Detailed Analysis Reports by filtering data based on specific date ranges, selection types (Animal or Partner), and individual names.
• Export professional reports that provide a granular breakdown of milk quantities in liters, specific milking sessions (AM/PM), and total financial amounts for complete operational transparency.

Bar Chart View of Milk Sheet Analysis

Pivot Table View of Milk Sheet Analysis

Farm animal-wise Milk Detailed Report

Farm animal-wise Milk Summary Report

Vendor-wise Milk Details Report

Vendor-wise Milk Summary Report

Bill Overdue History Report

Animal Sheet PDF Report

Vendor Sheet PDF Report

Inventory & Supplies

Inventory & Supplies in the Dairy Farm Management system ensures that all collected milk is accurately transferred into farm stock in a controlled and traceable way. From the Daily Milk Sheet, milk is selected by animal type and time slot (AM, Noon, PM), and once processed, the system automatically generates stock movements that move the milk from the farming location to the warehouse inventory. The workflow tracks each batch through Draft, Processing, and Done states, records exact quantities, and updates warehouse stock in real time. It also links milk collection with vendor sheets, showing whether milk is fully or partially loaded into inventory, ensuring transparency, accurate stock levels, and reliable supply tracking for billing, storage, and further operations.

Main Features:

• Time & Animal-Wise Tracking:
  Milk is managed by animal type and collection time (AM, Noon, PM) for accurate recording.
• Real-Time Inventory Updates:
  Stock levels are updated instantly when milk is processed, ensuring correct warehouse data.
• Partial & Full Load Control:
  The system tracks whether milk is partially or fully loaded into inventory, preventing duplicate stock and billing errors.

Milk Inventory Processing

Milk sheets with Done status will be eligible to be transferred into Milk Inventory.

Click Done to complete the Milk Inventory process.

After it is marked as Done, the milk is stored in stock.

Inventory Milk Stock View

When only part of the milk quantity is loaded, the Milk Sheet shows a Partially Loaded status.

A required validation appears if the selected Milk Sheet does not contain milk for the chosen animal, or if the sheet is already fully completed.

A partially loaded Milk Sheet can be completed and marked as Fully Loaded.

When all the milk is transferred to stock, the system shows the Stock Loaded status.

Milk Product View

Milk Stock View