Document & License Expiry Tracker
Track the expiry of any license, contract, certificate, insurance policy or permit â attached to any record in your Odoo database â with fully automated, multi-stage reminders.
Everything you need to stay compliant
Built as a generic, reusable engine â not tied to HR, Fleet, or any single app.
Attach to any record
Link a tracked document to a Contact, Employee, Vehicle, Equipment, Project, or any custom model â with a one-click "Open Related Record" button.
Configurable document types
Passport, Driving License, Insurance, Contract, Certification, Warranty, Work Permit â or add your own, each with default warning windows.
Multi-stage reminders
Set a reminder schedule like 30 / 15 / 7 / 1 days before expiry. Each threshold fires a chatter notification and an activity â automatically.
Guided renewal wizard
Renew in one click: set the new expiry date, add a note, and the full renewal history stays logged in the document's chatter.
Compliance dashboard
Color-coded list, Kanban grouped by status, Calendar, and Pivot/Graph views to see what's Valid, Expiring, or Expired at a glance.
Granular security
Dedicated User / Manager access groups with multi-company record rules, so teams only see what they should.
From setup to renewal in six steps
A simple, predictable workflow that runs quietly in the background once configured.
Configure defaults
Set global warning windows & reminder schedules in Settings.
Define document types
Review or add types like Insurance, License, Contract.
Create a document
Link it to any record and set its expiry date.
Daily auto-check
A scheduled action recalculates status every day.
Get notified
Chatter messages & activities alert the responsible user.
Renew & log
One click renews the document and records the history.
Popular use cases
- HR compliance â passports, visas, work permits, professional certifications per employee.
- Fleet management â vehicle insurance, registration, and inspection due dates.
- Vendor & contract management â supplier agreements, SLAs, and lease renewals.
- Facilities & safety â fire safety, health, and equipment certifications.
- Insurance tracking â general liability, property, and professional indemnity policies.
- Product warranties â track warranty coverage on purchased assets and equipment.
Security & access
- User group â create, view and update tracked documents.
- Manager group â full access, incl. document type configuration & deletion.
- Multi-company record rules included out of the box.
- Full chatter, followers & activity log on every document.
- Global defaults configurable under Settings > General Settings.
Lightweight & compatible
Never miss a renewal again
Install Document & License Expiry Tracker and keep every license, contract and certificate under control.
Install this appOdoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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