| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Discuss (mail)
• Employees (hr) • Expenses (hr_expense) • Time Off (hr_holidays) • Invoicing (account) • Calendar (calendar) |
| Lines of code | 1631 |
| Technical Name |
employee_self_service |
| License | OPL-1 |
| Versions | 17.0 18.0 |
Employee Self-Service Portal
HR Self-Service for Every Employee — No Extra Licence Needed
Leave requests, expense claims, payslip downloads, profile updates, and personal documents — all from any browser or phone
Give Your Staff HR Access Without the Per-Seat Cost
Every employee deserves access to their own HR data — but not every SME can afford full Odoo internal user licences for every staff member. The Employee Self-Service Portal solves this by giving employees a clean, secure portal where they manage their own HR activities as a portal user, completely free of additional licence costs.
What Employees Can Do
Everything an employee needs, right from their browser
Personal Dashboard
A quick-glance overview of leave balance, pending requests, and upcoming payslips — all in one place the moment they log in.
Time Off Requests
Request annual leave, sick days, or any custom leave type. Check remaining balances and track the approval status of each request in real time.
Expense Claims
Submit expense claims with description, amount, and category directly from the portal. Track approval and reimbursement status without chasing HR.
Payslip Downloads
View and download the last 12 months of payslips as PDF at any time — no more emailing HR every month for a copy.
Profile Updates
Employees keep their own records current — phone number, address, emergency contact, and profile photo — reducing HR admin burden significantly.
Personal Documents
Employees can view personal HR documents shared by the HR team — contracts, policies, certificates — securely isolated to their own records only.
What HR & Admins Get
Full control with minimal extra effort
🔑 One-Click Portal Activation
A single "Create Portal User" button on the employee form instantly creates the portal account and sends the invitation email. No manual user creation needed.
📧 Automatic Invitation Email
New portal employees automatically receive a branded invitation email with their login link. HR never has to manually communicate credentials.
✅ Familiar Approval Workflow
Leave and expense requests submitted through the portal appear in the normal Odoo backend. HR approves and rejects through the same workflow they already know.
🔒 Strict Data Isolation
Record-level security rules ensure every employee can only ever see their own data. No employee can access a colleague's payslips, leave records, or documents.
How It Works
Up and running in three simple steps
Install & Configure
Install the module — no complex setup required
Install from the Odoo App Store. The module automatically depends on hr, hr_holidays, hr_expense, and portal — all standard Odoo modules. No third-party dependencies.
Activate Employees
One click per employee — that's it
Open any employee record and click the "Create Portal User" button. The system creates their portal account, links it to the employee record, and automatically sends a welcome email with their login details.
Employees Are Live
Staff log in and manage their own HR immediately
Employees follow the link in their invitation email, set their password, and land on their personal HR dashboard. From here they can submit leave requests, upload expenses, download payslips, and keep their profile current — all without HR involvement.
Perfect For
SMEs on Community
Get enterprise-grade HR self-service without upgrading to Enterprise or paying per-seat
Growing Teams
Scale your workforce without scaling your Odoo licence bill — add unlimited portal employees
Deskless Workers
Factories, warehouses, retail — give floor staff portal access from their personal devices
Remote & Hybrid Teams
Let distributed employees self-serve from anywhere — no VPN or Odoo backend access needed
Why Choose This Module?
✓ Zero Licence Cost for Employees
Portal users are free in Odoo. Give every employee HR self-service access without adding to your internal user count.
✓ Reduces HR Admin Work
When employees manage their own data and requests, HR spends less time on routine queries and paperwork — and more time on strategic work.
✓ Odoo 18 Compliant
Built to Odoo 18 standards — no deprecated attrs, uses list not tree, correct config settings structure.
✓ Secure by Design
Every portal route uses auth='user' plus employee-ownership guards. Data isolation is enforced at the ORM level, not just the UI.
✓ Works on Community & Enterprise
No Enterprise-only features used. Depends only on standard modules: hr, hr_holidays, hr_expense, portal, and mail.
✓ Responsive & Mobile-Ready
Built with Bootstrap 5 (already bundled in Odoo 18). Works perfectly on phones and tablets — ideal for staff without desktop access.
Technical Specifications
| Version | 18.0.1.0.0 |
| Category | Human Resources / Employees |
| License | OPL-1 |
| Dependencies | hr, hr_holidays, hr_expense, portal, mail, base_setup |
| Odoo Version | 18.0 (Community & Enterprise) |
| Author | Tech Joe |
| Website | ayanfiscoss@gmail.com |
| Support | ayanfiscoss@gmail.com |
Module Includes
Installation & Setup
Quick Installation
- Download the module from Odoo App Store
- Navigate to the Apps menu in Odoo 18
- Click "Update Apps List"
- Search for "Employee Self-Service Portal"
- Click "Install" — all dependencies install automatically
Activating Employees
- Go to Employees → select the employee record
- Click the "Create Portal User" button
- Employee receives an automatic invitation email
- They set their password and start using the portal immediately
Professional Support Available
We're here to help you get the most out of the module
Email Support
ayanfiscoss@gmail.com
Documentation
Complete setup and user guide included
Customisation
Custom features available on request
Free Updates
Regular updates for every Odoo release
Ready to Empower Your Employees?
Install now and give your team the self-service HR portal they deserve — at no extra licence cost.
© 2025 Tech Joe. All rights reserved.
Employee Self-Service Portal v18.0.1.0.0
Built with ❤️ for Odoo 18
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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