Kaizen - Education Fees (Employee Children Reimbursements)
by Kaizen Principles http://www.kaizenae.com/$ 39.21
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Lines of code | 1903 |
| Technical Name |
kaz_education_fees |
| License | OPL-1 |
| Website | http://www.kaizenae.com/ |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Lines of code | 1903 |
| Technical Name |
kaz_education_fees |
| License | OPL-1 |
| Website | http://www.kaizenae.com/ |
Education Fees (Employee Children Reimbursements)
for Odoo
Kaizen â Education Fees centralizes childrenâs education reimbursements from request to payroll. Employees raise claims (tuition, books, transport, others) with attachments; HR Team - HR Manager approvals ensure compliance with per-child limits, annual caps, and max eligible children by employee type while blocking duplicate claims per child per academic year. Seamless payroll integration pushes approved amounts to payslips and auto-marks claims as paid. Packed with audit-ready chatter, activities, refusal reasons, and robust record rules, plus masters for School, Academic Year, and Academic Grade. Ideal for HR teams seeking a paperless, compliant, and fast reimbursement process in Odoo.
© 2025 Kaizen Principles
What's New in Education Fees (Employee Children Reimbursements) for Odoo
Self-service claims for tuition, books, transport, and other fees
Two-step approvals
Payroll integration
Security & access
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All Features
Employee-Child Linking: Connects education fee requests to specific employees and their children, ensuring accurate tracking and eligibility checks.
Multi-Category Expense Tracking: Allows for the tracking of various expense categories, including tuition, books, transportation, and other fees.
Dynamic Allowance Calculation: Automatically computes remaining allowance amounts based on employee and child-specific limits.
Eligibility Rules: Enforces rules for the maximum number of eligible children per employee type
Multi-Level Approval Workflow: Implements a structured approval process involving HR Team and HR Manager roles.
Document Management: Requires and tracks supporting documents for each claim, ensuring compliance and validation.
Duplicate Claim Prevention: Prevents multiple claims for the same child within a single academic year.
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Learn More »Free 30 Days Support
Kazien Principles will provide FREE 30 days support for any doubt, queries, and bug fixing (excluding data recovery) or any type of issues related to this module. This is applicable from the date of purchase.
Education Fees (Employee Children Reimbursements)
Gain full control over childrenâs education reimbursements employees submit tuition, books, transport, and other fees with required documents in a guided self-service flow, while HR approves in two steps (HR Team - HR Manager) through a policy-driven workflow. A built-in rules engine enforces per-child caps, annual employee limits, and maximum eligible children by employee type, and blocks duplicate claims per child per academic year. Approved amounts post automatically to Payroll as separate allowance lines, and payslip finalization marks claims as Paid with refund-aware reversals when needed. Every status change, activity, and email (including refusal reasons) is tracked in Odoo for a complete audit trail and regulatory compliance, with secure access ensuring employees see only their own requests and HR has organization-wide visibility. With masters for School, Academic Year, and Grade to keep data clean, this module centralizes the process, reduces HR back-and-forth, accelerates month-end, and elevates employee self-service.
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Configure Education Allowance (by Grade)
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Assign Education Fee Roles
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Open Education Fees (Employee Benefits)
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Create & Submit Education Fee Request (Draft)
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HR Team Review & Forward
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HR Manager Approval
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Approved Queued for Payroll
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Cancelled Reset or Close
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Enter Refusal Reason
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Refused Notified with Reason
Configure Education Allowance (by Grade)
Assign Education Fee Roles
Open Education Fees (Employee Benefits)
Create & Submit Education Fee Request (Draft)
HR Team Review & Forward
HR Manager Approval
Approved Queued for Payroll
Cancelled Reset or Close
Enter Refusal Reason
Refused Notified with Reason
Configure Education Allowance (by Grade)
Enable the education allowance for this HR grade and set the policy limits per-child annual cap and total annual reimbursement cap. These settings drive validations on employee claims and feed the payroll rules automatically.
Assign Education Fee Roles (User / HR Team / HR Manager)
On the user form, set the Education Fee and Child Allowance roles to control what this user can do: User submits their own claims, HR Team reviews and forwards, and HR Manager gives final approval. This step ensures correct permissions, visibility, and notifications throughout the approval workflow.
Open Education Fees (Employee Benefits)
From the Employees app, use the Employee Benefits dropdown and select Education Fees to create, review, and approve reimbursement requests. This is the main entry point for employees and HR to manage the education-fee workflow.
Create & Submit Education Fee Request (Draft)
Fill in the child and academic details, review the policy caps and remaining allowance, and enter the tuition, books, transport, and other fee amounts. Save the form; when ready, click Send To HR Team to start the approval workflow. The request gets a unique number (e.g., EDU/0001) and moves from Draft to the next stage.
HR Team Review & Forward
Validate the employeeâs request check documents, policy caps, and totals. If everything is correct, click Send To HR Manager to escalate for final approval; otherwise use Refuse to capture a reason or Cancel if the request should be withdrawn.
HR Manager Approval (Final Sign-Off)
As HR Manager, review the request, attachments, and policy caps. Click Confirm to approve and finalize (values flow to payroll), or Refuse to capture a reason, or Cancel to halt the request. The planned activity indicates this approval task is assigned to you
Approved Queued for Payroll
The request has passed final approval and is ready for payroll. Amounts will flow to the employeeâs payslip as separate lines; the claim auto-marks Paid when the payslip is finalized. Use Cancel only if it must be withdrawn before payroll processing.
Cancelled Reset or Close
The request has been cancelled and is no longer in the approval flow. If you need to fix details and resubmit, click Reset to Draft to reopen for editing; otherwise keep it cancelled for audit history. (Only Draft/Cancelled records can be deleted.)
Enter Refusal Reason
When rejecting a request, provide a clear reason in this dialog. On Confirm, the record moves to Refused, the reason is logged for audit, and the employee is notified by email.
Refused Notified with Reason
The request is refused. An email with the refusal reason and a direct link to the record is sent to the employee and logged in the chatter. Use Reset to Draft to correct documents or amounts and resubmit, or keep it refused for audit history.
Why Kaizen
You know us as the makers of the Odoo "Education Fees (Employee Children Reimbursements) for Odoo".
Kaizen's Top App Recommendations
Take a look at our other Odoo apps designed to make your life easier with a smooth workflow. Don't miss the chance to uplift your Odoo ERP experience with our apps!
More Apps »
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