Why Choose Merge Account?

• Easy Account Consolidation: Simplify your account management by merging multiple accounts into one more efficient account. Select your target account and let the process run smoothly
• Automatic Transaction Transfer: Rest assured that your data will not be lost. All transactions from the merged accounts will be automatically transferred to your designated account.
• More Practical Hierarchy Management: Easily manage your account structure. Move transactions from old accounts to new ones with just a few clicks.
• Flexibility: Run Merge Account & Transfer Account Transactions according to your needs.
• User-Friendly Interface: An intuitive interface allows users from various backgrounds to quickly understand and utilize this module.
• Reduction of User Errors: Transaction merging is restricted to accounts of the same type, ensuring accuracy. Merge Account & Transfer Account Transactions can only be performed with selected accounts of the same type.
• Error Handling: We provide a rollback feature to assist users in case of input errors, allowing you to correct mistakes with just ONE CLICK.

Outstanding Benefits:

• Time Efficiency: The fast and intuitive process allows you to focus on other aspects of your business.
• Enhanced Control: Gain clearer visibility and greater control over your accounts and transactions.
• Proper Account Grouping: Obtain a comprehensive view of your financial status, aiding you in making informed decisions.
• Rapid Error Handling: Enjoy the rollback feature for quick correction of input errors, making operations even FASTER and MORE EFFICIENT!

How to use:

1. Introduction

   Thank You! Thank you for choosing the Merge Account Module! By utilizing this module, you have taken a smart step towards more effective management of your financial reports. We believe that by improving your financial reporting processes, you will gain better control and be able to focus on what truly matters in your business.

2. System Requirements

   1. This action can only be performed by users with the Accounting – Invoicing – Chief Accountant role.
   2. You can merge transactions from any number of accounts that you wish to consolidate.
   3. You can only merge accounts or transfer transactions between accounts of the same type.
   4. Transaction transfers can only be performed for transactions within open lock dates.
   5. If you wish to transfer transactions that fall on the lock date, you must temporarily disable the lock date to carry out the transfer process. You can re-enable the lock date after the process is completed.
   6. For transactions that need to be transferred after the lock date, you can specify a date range for the start and end dates.
   7. You can perform a rollback of transactions on the source account, following the batch order starting from the most recent action.

3. Usage Steps

   1. Preparation Steps
      1. Installation
         • Ensure you have the accounting module installed.
         • Install the Merge Account & Transfer Account Transaction module.
      2. Data Backup
         

         Every successful endeavor begins with thorough preparation. Perform a data backup to ensure all your important information remains safe.

      3. Account Identification
         

         Take some time to analyze your accounts. Determine which accounts need to be merged and ensure you understand the transactions within them. Also, confirm that the types of the accounts to be merged are the same.

      4. Select Target Account
         

         Identify the account that will serve as the target for merging. Ensure this account is ready to receive transactions and has the same account type as the source accounts.

   2. Step for Use
      1. Go to the Chart of Accounts menu.
         
      2. Customize the accounts in the Chart of Accounts According to Your Current Needs.

      3. Next, we will provide a case example as follows:

         
         Case :

         The company intends to merge account 11110001 Cash A and account 11110010 Petty Cash into account 11110002 Cash B.

         1. After identifying the accounts and selecting the target account, select the three accounts in the Chart of Accounts table. Then choose Merge Account from the action menu.
            
            

            For reference, here are the transaction details of the selected accounts (note: the lock date condition has not been applied).

            
            

         2. Ensure that you correctly select the target account.

            
            

            Note:

            • You can leave the start date field blank if there are no transactions in the selected accounts before or on the lock date.
            • If there are transactions in the lock date range, you have three options:
              • If you want to transfer all transactions from the beginning, temporarily disable the lock date feature.
              • If only transactions after the lock date need to be moved, you can enter a start date (set after the lock date).
              • If you want to transfer some transactions, but there are transactions within the lock date range, you must temporarily disable the lock date and input the start date of the transactions to be moved.
            • You can check the "force" option if any of the accounts has changed configuration to a deprecated account.
            • You may enter notes in the designated field if needed.

         3. result of the merge account proces:

            
            
         4. Rollback Function

            If you make an error in selecting the accounts to merge or transfer, don’t worry; we have provided a rollback feature. This allows you to easily and quickly restore transactions to their original accounts.

            • Using the previous case, you may wish to revert the transaction for account 11110010 Petty Cash, as it was mistakenly included in the merge.

            • Go to the Chart of Accounts page, then select "view" for the account from which you want to restore transactions.

              
              

            • View the merge history tab to see the history of transactions transferred via the "Merge Account & Transfer Account Transaction" module. Check the batch column in the merge history tab, to determine the order in which transactions for the relevant account were moved. You can perform a rollback on transactions moved as part of the merge or transfer, according to the most recent batch order. Click the Rollback Merge Account button to initiate the rollback feature.

              
              

            • Result of the Rollback Merge Account process: Transactions for the account utilizing the rollback feature will be restored to their original state.

              
              
4. Troubleshooting
   • Account Selection Error:
     

     Errors can occur during the merge or transfer account transaction process due to incorrect account selection.

   • Input Error Solutions:
     

     We provide a rollback feature that you can use to revert erroneous merge or transfer processes.

   • Technical Errors:
     

     If you experience technical issues, please contact customer support at primesolutionindonesia@gmail.com .

5. Conclusion
   

   Ensure you follow the steps outlined in this guide to maximize the benefits of our module.