| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Purchase (purchase) • Discuss (mail) |
| Lines of code | 71 |
| Technical Name |
obs_purchase_bill_matching |
| License | OPL-1 |
| Website | https://www.aryasolutions.com |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Purchase (purchase) • Discuss (mail) |
| Lines of code | 71 |
| Technical Name |
obs_purchase_bill_matching |
| License | OPL-1 |
| Website | https://www.aryasolutions.com |
Purchase Bill Matching
Never Pay Invisible Overcharges Again
Validates Vendor Bills against original Purchase Orders. If the total differs, the bill is blocked from posting to accounting until approved by a Manager.
Key Features
Smart Auditing
Automatically compares the monetary total of inbound Vendor Bills against their parent Purchase Order.
Hard Lock on Posting
Prevents AP clerks from accidentally confirming mismatched bills, throwing a clear warning screen.
Manager Override
Accounting Managers have a dedicated "Approve Mismatch" button to allow verified overrides.
Real Screenshots of Working
When an AP Clerk generates a Vendor Bill from a Purchase Order and the Vendor states a price higher than agreed upon, Odoo will block the standard 'Confirm' functionality. An Approve Mismatch button will dynamically appear for users with Manager rights, allowing them to audit the overage before it hits the company ledger.
The 'Approve Mismatch' button appears dynamically when a price discrepancy is detected.
Automate Your Financial Safeguards
Cash Flow Protection
Ensure every dollar leaving the company matches an agreed-upon purchase agreement.
Reduced Auditor Stress
The system forces a "Two-Key" verification for price discrepancies, providing a perfect audit trail.
The Matching Logic
| Scenario | Standard Behavior | With This Module |
|---|---|---|
| Bill Price > PO Price | Allow Posting | HARD LOCK |
| Approval Workflow | None (Manual) | Manager Only Button |
| Over-billing Alerts | Delayed (Post-Pay) | Immediate (Pre-Post) |
Frequently Asked Questions
Does this check Quantity or just Price?
This module focuses on the monetary total matching to prevent hidden surcharges and price hikes. Standard Odoo handles quantity receipt validation.
Can an accountant override the lock?
Only users assigned to the 'Accounting Manager' group will see the override button. Regular billing clerks are prevented from posting mismatched bills.
Is it compatible with Multi-Currency?
Yes. It compares the Untaxed Total in the company's base currency to ensure consistency regardless of FX fluctuations.
Technical Specifications
17.0, 16.0 (Enterprise Suggested)
Purchase & Account modules
Threshold tolerances available
Secure Your Ledger
Instantly pays for itself by catching vendor overbilling.
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
Please log in to comment on this module