Employee Asset & Equipment Manager | HR Asset Tracker | Company Equipment Handover Log

$ 175.00

v 17.0 Third Party

Availability	Odoo Online Odoo.sh On Premise
Odoo Apps Dependencies	• Discuss (mail) • Employees (hr)
Lines of code	2327
Technical Name	`odnt_hr_asset_tracker`
License	See License tab
Website	https://www.odonity.com
Versions	16.0 17.0 18.0 19.0

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Availability	Odoo Online Odoo.sh On Premise
Odoo Apps Dependencies	• Discuss (mail) • Employees (hr)
Lines of code	2327
Technical Name	`odnt_hr_asset_tracker`
License	See License tab
Website	https://www.odonity.com
Versions	16.0 17.0 18.0 19.0

Employee Asset & Equipment Manager Pro

HR Asset Tracker | Equipment Handover Receipt | Asset Return | Advanced XLS Export | Smart Alerts

Laptop / PC Mobile Phone Vehicle Uniform Access Card Tools & More

Community & Enterprise 4-Sheet XLS Export Employee Photos in XLS PDF Handover Receipt Return Workflow Overdue Alerts Assignment History

Every company assigns laptops, phones, vehicles, and uniforms to employees — but Odoo has no native way to track them. Employee Asset & Equipment Manager Pro fills that gap completely. Track the full lifecycle of every asset from handover to return, generate signed receipts, and export professional Excel registers with employee photos.

Key Features

Complete Asset Register Track any equipment type with serial number, brand, model, color, purchase price, depreciation, and current book value. Auto-generated reference numbers included.

Employee Assignment Workflow Assign any asset to any employee with one click. Set handover date, expected return date, and condition. A dedicated tab on the employee form shows all assets held.

PDF Handover Receipt Professional branded PDF with employee photo, all asset details, serial number, condition on handover, and three signature lines for Employee, HR, and Manager.

Advanced 4-Sheet XLS Export Summary stats, full asset register with embedded employee photos, assignment history, and an alerts sheet — all in one beautifully formatted Excel workbook.

Return Workflow with Condition Capture Log asset returns with condition-on-return, damage notes, and post-return status (Available, Damaged, Lost, Retired). Full chatter audit trail maintained.

Smart Overdue & Warranty Alerts Automatic detection of overdue returns, warranties expiring within 30 days, and damaged or lost assets. Dedicated Overdue Returns menu for quick action.

Full Assignment History per Asset Every asset keeps a complete log of all past assignments — who held it, for how long, condition in and out, and who assigned it. Never lose track of an asset's past.

Depreciation & Current Book Value Configure depreciation years per category. Current book value is automatically calculated per asset based on purchase price, date, and depreciation rate.

Kanban, Graph & Pivot Views Visualise your entire asset fleet. Group by category, department, employee, or status. Use Pivot for value analysis across departments.

Role-Based Access Control Two security groups: Asset User (view only) and Asset Manager (full create, assign, return, export). Works with any existing HR setup.

Asset Status — Colour-Coded at a Glance

List views, kanban cards, and XLS exports use colour-coded status badges so HR and IT teams can instantly identify every asset's state without reading values.

Assigned

In use by employee

Available

Ready to assign

Returned

Handed back

Overdue

Past return date

Damaged

Requires attention

Retired

End of life

4-Sheet XLS Workbook Overview

Sheet 1 — Summary

Company branding header
Total assets, assigned, available
Lost & damaged count
Overdue count
Total purchase value
Total current book value
Employees covered
By-department breakdown table
By-category breakdown table

Sheet 2 — Asset Register

Employee photo embedded per row
Asset reference & name
Category, brand, model, serial
Department & job position
Purchase price & current value
Depreciation percentage
Colour-coded status badge
Handover & return dates
Overdue flag & days assigned
Warranty expiry

Sheet 3 — History

All past assignments per asset
Employee name & department
Handover & return date
Days held per assignment
Condition on handover
Condition on return
Assigned by (HR user)

Sheet 4 — Alerts

Overdue returns with day count
Warranty expiring in 30 days
All damaged assets
All lost assets
Colour-coded per alert type
Actionable info per row

PDF Handover Receipt

Every asset assignment can produce a professional, branded PDF receipt ready to print and sign. Ideal for onboarding, offboarding, and any equipment handover event.

Company logo and branding in header
Employee photo, name, department, job, email
Full asset details including serial number and condition
Handover date, expected return date, current value
Terms & conditions section
Three signature lines — Employee, HR / IT, Manager
Auto-named file: Handover Receipt - [Name] - [Ref]

Professional Signed Receipt

Printable directly from the Asset form or the Employee form with one click

Perfect For

IT & Ops Teams — stop managing laptops, phones, and access cards in spreadsheets. Track every device with serial numbers, conditions, and handover receipts.
HR Departments — integrate asset tracking directly into the employee onboarding and offboarding process. Ensure every asset is returned before exit clearance.
Fleet Managers — assign company vehicles with full documentation, expected return dates, and condition tracking across your entire fleet.
Auditors & Compliance Teams — full audit trail, assignment history, and exportable Excel asset registers for internal and external audits.
Retail & Field Service Companies — track uniforms, tools, tablets, and field equipment assigned to frontline and field staff.

Module Screenshots

Asset Form View — Full Lifecycle with Smart Buttons

Asset Form View with Assign, Return and Print buttons

Employee Form — Assigned Assets Tab with Stats

Employee Form Assigned Assets Tab with Total Value and Overdue Count

Asset Kanban View — Grouped by Status

PDF Handover Receipt — Employee Photo & Signatures

PDF Handover Receipt with Employee Photo and Three Signature Lines

XLS Export Wizard — Sheet & Filter Options

XLS Export Wizard with Sheet Toggle Options and Date Filters

Excel Output — Summary Sheet with Department Breakdown

Excel Summary Sheet with KPI Stats and Department Breakdown Table

How It Works

Add Your Assets Create asset records with serial numbers, purchase prices, and photos. 9 pre-loaded categories: Laptop, Phone, Vehicle, Uniform, Access Card, Tablet, Tools, Furniture, Other.

Assign to Employee Click Assign, select the employee, set handover date and condition. Optionally print the signed handover receipt immediately from the same screen.

Track & Monitor See all assets on the employee form. Get alerts for overdue returns and expiring warranties. View your entire fleet by department, category, or status.

Return & Export Log returns with damage notes and post-return status. Export the full asset register to a professional Excel workbook with employee photos and analytics.

No extra dependencies

Depends only on hr and mail — widest possible compatibility

Community & Enterprise

Works on both editions with no accounting or payroll module required

Multi-Company & Multi-Currency

Full support for multi-company setups and multiple currencies

Clean namespace

All models under odnt.* — zero conflicts with any other module

Full chatter & audit trail

Every assign, return, and status change is logged automatically

Watch Demo

Click to Watch Full Demo on YouTube

Installation & Usage

Installation

Add to AddonsCopy odnt_hr_asset_tracker to your custom addons directory.

Restart ServerRestart your Odoo server to register the new module.

Enable Developer ModeSettings → General Settings → Activate Developer Mode.

Install ModuleApps → Update Apps List → Search Asset Tracker → Install.

Usage

Open the new Asset Tracker top-level menu after installation
Go to Configuration → Asset Categories to review pre-loaded categories
Create assets under Assets → All Assets with full details
Click Assign to Employee on any available asset to start tracking
View all assets on the employee form under the Assigned Assets tab
Go to Reports → Export to XLS for the advanced Excel workbook
Check Assets → ⚠ Overdue Returns regularly for pending actions

Support & Customization

Need assistance, custom features, or version upgrades?

Email: odonity.services@gmail.com
Website: www.odonity.com

Employee Asset & Equipment Manager Pro

Overview

Track all company-owned assets assigned to employees — laptops, phones, vehicles, uniforms, access cards, tools, and more. Full lifecycle from assignment to return, with professional PDF handover receipts and advanced multi-sheet XLS export with embedded employee photos.

Installation

Copy odnt_hr_asset_tracker folder to your Odoo addons directory.
Restart the Odoo server.
Go to Apps, search for "Odonity Asset Tracker", and install.
Navigate to the new "Asset Tracker" top menu.

Configuration

Go to Asset Tracker > Configuration > Asset Categories to review and customize the pre-loaded asset categories.
Add users to the Asset Manager group for full access.
Add users to the Asset User group for read-only access.

Features

Complete asset register with serial numbers, purchase values, depreciation
Assign/Return wizard workflow with condition tracking
PDF Handover Receipt with employee photo and signature lines
Advanced XLS Export: multi-sheet workbook with photos, charts, alerts
Smart alerts for overdue returns and expiring warranties
Assignment history log per asset
Employee form tab showing all assigned assets + total value held
Kanban, List, Graph, and Pivot views
Chatter and full audit trail on every asset record

XLS Export Sheets

Summary — KPI stats, by-department and by-category breakdowns
Asset Register — Full asset list with employee photos embedded
Assignment History — All past assignments across all assets
Alerts — Overdue returns, warranty expiry, damaged, lost assets

Support

Email: odonity.services@gmail.com Website: https://www.odonity.com

Odoo Proprietary License v1.1 - Strict Commercial Use

Module Name: Employee Asset & Equipment Manager | HR Asset Tracker | Company Equipment Handover Log (By Odonity)

License Owner: Odonity (https://www.odonity.com)
Support Email: odonity.services@gmail.com

This software is protected by copyright laws and international treaties. It is licensed, not sold. You are granted a **non-transferable, non-sublicensable, and non-exclusive license** to use this software ONLY under the terms below:

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STRICT TERMS OF USE
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PERMITTED:
- Use the module in one Odoo production instance only (with staging/test allowed only for that instance).
- Use for internal company operations.
- Request support, upgrades, or customization services from Odonity.

PROHIBITED WITHOUT WRITTEN PERMISSION FROM ODONITY:
- Modifying, altering, or extending the source code in any way.
- Reselling, sublicensing, or redistributing any part of the module.
- Sharing the code with third parties, including freelancers or other vendors.
- Uploading this module to public or private repositories, websites, or forums.
- Creating derivative works or using snippets in other modules.
- Using the module as a base to develop similar competing products.

WARNING:
This software contains **branding, code-level markers, and security tracking** for anti-piracy purposes. Tampering with these or violating this license may result in:
- Permanent termination of your usage rights
- Legal action under local and international intellectual property laws
- Immediate take-down notices for marketplaces and hosting providers

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LICENSE VERIFICATION & SUPPORT
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License Keys / Validation (optional): Odonity reserves the right to implement license key checks in future versions.
Support is only available to verified license holders.
Invoice or proof of purchase must be retained for all license claims.

For official support, licensing clarifications, or enterprise usage, please contact:
odonity.services@gmail.com | https://www.odonity.com

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BY INSTALLING THIS MODULE, YOU AGREE TO BE BOUND BY ALL TERMS ABOVE.

Unauthorized use, reproduction, or redistribution is strictly prohibited.

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