Hotel Management — Property Management System (PMS) for Hotels, Resorts & Hostels | Bookings, Housekeeping, Folio, BAR & Channel Manager
by WebbyCrown Solutions https://webbycrown.com$ 57.70
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Attendances (hr_attendance)
• Contacts (contacts) • Discuss (mail) • Employees (hr) • Invoicing (account) |
| Lines of code | 5449 |
| Technical Name |
webby_hotel_management_odoo |
| License | LGPL-3 |
| Website | https://webbycrown.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 19.0 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Attendances (hr_attendance)
• Contacts (contacts) • Discuss (mail) • Employees (hr) • Invoicing (account) |
| Lines of code | 5449 |
| Technical Name |
webby_hotel_management_odoo |
| License | LGPL-3 |
| Website | https://webbycrown.com |
| Versions | 14.0 15.0 16.0 17.0 18.0 19.0 |
+91 (942) 867-7503
Hotel Management – Complete Property Management (PMS)
Modern kanban for bookings, rooms, housekeeping & maintenance — reservations, BAR & distribution, folios, groups & staff attendance — all in Odoo backend.
Hotel PMS overview
Install Hotel Management, assign Hotel Manager or Hotel User, then open the Hotel menu: configure Properties & room inventory first, then Reservations, operations (housekeeping, maintenance), revenue (rate plans, BAR, distribution), groups, finance, and Staff — aligned to your rollout.
What this module adds
A dedicated hotel.* data layer on standard Odoo: properties, facilities, room types & rooms; bookings, waitlists, availability holds; housekeeping & engineering / maintenance; folios & billing (links to Accounting & Payment); rate plans, BAR overrides & cancellation policies; distribution, channels & restrictions; group events, allotments & rooming lists; reporting & KPI wizards (ADR, RevPAR); HR & attendance for hotel teams — plus kanban boards, chatter, multi-company rules, and a backend-first PMS (no Website dependency for core operations).
Core capabilities
| PMS: bookings, stay dates, availability-aware room choice, chatter, workflow states | Master data: hotels, facilities, room types, rooms & operational status boards |
| Ops: housekeeping kanban & tasks; maintenance orders linked to rooms | Waitlists & operational holds; group events & rooming / pickup tracking |
| Revenue: rate plans, BAR overrides & mail log; channels & restriction rules | Folios & guest charges; invoicing hooks; deposits aligned with bookings |
| Reporting: KPI wizards & phase 3/5 reports; occupancy & revenue snapshots | Hotel manager / hotel user security; HR attendance menus for hotel staff |
Depends: base, contacts, mail, account, payment, hr, hr_attendance · Demo data optional · Odoo 17 |
|
Technical highlights
Models under hotel.*; shared SCSS for themed operational kanbans |
| Multi-company record rules · Hotel Manager implies HR attendance rights |
| Search panels use many2one/selection fields only (Odoo 17–safe patterns) |
| Integrations: middleware / OTA connectors sit on exposed hotel masters |
| LGPL-3 · Odoo Apps–friendly description assets |
Key Benefits
- Operational Kanbans: Booking, waitlist, housekeeping, maintenance, and room boards with consistent styling and fast status changes.
- Reservations & Inventory: Multi-night stays, booking lines, availability checks, waitlists, operational holds, and company-scoped rules.
- Properties & Rooming: Hotels, room types, rooms, facilities — structured master data for front office and revenue teams.
- Smart Room Picking: Optional domain support so guests are only offered rooms free for the stay window (overlaps and holds respected).
- Multi-Company PMS: Separate properties and data per company with record rules aligned to hotel manager / hotel user groups.
- Housekeeping & Engineering: Task tracking, priorities, SLAs, and maintenance jobs alongside room status context.
- Folios & Billing: Guest folio lines, taxes, payments — integrated with Odoo Accounting where configured.
- Rate Plans & BAR: Sell strategies with overrides, cancellation policies, and operational mail log for sensitive price changes.
- Distribution Layer: Channel mapping and restriction-style controls to align revenue management with operations.
- Groups & Events: Blocks, releases, allotments, and rooming lists linked back to reservations for tours and conferences.
- Reporting & KPIs: Phase 3/5 reporting, KPI wizards, ADR / RevPAR style metrics depending on your configuration.
- Odoo Standard Integrations: Uses Mail, Contacts, Account, Payment, HR, and HR Attendance — extend with custom APIs or middleware as needed.
- Staff & Time: Check-in/out, attendance records, and reporting for hotel teams under Hotel → Staff menus.
- No Website Required: Pure backend PMS — add Website or a partner booking engine only if your project needs it.
- Security & Access: Dedicated hotel security groups, implied HR / attendance rights for managers, and record rules on key objects.
- Webby Implementations: Rollouts, training, and custom connectors (OTA, POS, channel managers) from the same team behind the module.
2. Modules & Features
1. Reservations, Bookings & Inventory
- Booking Headers & Lines: Capture arrival/departure, guests, and room nights with Odoo-standard chatter.
- Availability Engine: Prevents conflicting assignments using stay dates, company context, and optional hold records.
- Waitlist Pipeline: Capture demand when hotels are full, then convert to reservations when inventory frees up.
- Room Readiness: Tie reservations to physical rooms, types, and facilities for operations teams.
- Guest Documents: Attach IDs, preferences, or contracts using Odoo attachments on booking records.
- Multi-Property Ready: Each booking can respect the property, company, and user security rules you configure.
2. Multi-Property & Room Master Data
- Hotel Records: Maintain brand, star rating, timezone, and policy metadata per property.
- Room Types & Attributes: Manage bed layouts, max occupancy, and facility tags that drive filtering and pricing.
- Physical Rooms: Floor, wing, connecting room hints, and operational status for front office and HK.
- Company Rules: Enforce hospitality data isolation across legal entities inside the same database.
- Facility Library: Reusable amenity catalog for marketing copy, upsell paths, and housekeeping checklists.
- Inventory Views: Kanban and list views tuned for room and operations teams.
3. Rates, BAR & Revenue Management
- Rate Plans: Build public, corporate, and package rates with cancellation policies.
- BAR Overrides: Push tactical pricing changes with optional mail notifications for revenue meetings.
- Tax-Inclusive Selling: Respect Odoo fiscal settings when quoting guests and travel partners.
- Product Linkage: Connect sellable products to room types and services for accounting clarity.
- Policy Enforcement: Attach penalties and deposit rules to plans shown on quotes and folios.
- Audit Trail: Track who moved rates and when via chatter-enabled models.
4. Housekeeping & Property Maintenance
- Room Status Boards: Kanban lanes for dirty, clean, inspected, or out-of-order rooms.
- Task Assignment: Allocate housekeeping credits or engineers per shift with clear priorities.
- SLA Timers: Highlight VIP, arrival, or turn-day rooms that need faster service.
- Engineering Tickets: Track HVAC, plumbing, and safety work with linked rooms and facilities.
- Inspection Notes: Record issues, damages, or guest complaints directly on operational records.
- Handover to Front Office: Keep reservations informed when rooms return to inventory.
5. Folios, Billing & Guest Ledger
- Guest Folios: Consolidate room, tax, F&B, and incidental charges per stay.
- Payments & Deposits: Register advances, captures, and refunds using Odoo Payment integrations.
- Invoicing Hooks: Produce standard accounting invoices for travel agents or company billbacks.
- Mini-Folio POS: Quick front-desk posting flows for upsells at check-in/checkout.
- Currency & Taxes: Inherit fiscal positions from core Accounting for international guests.
- Night Audit Ready: Lines stay traceable for finance close and revenue audits.
6. Distribution, Channels & Restrictions
- Channel Master Data: OTA, GDS, voice, and direct channels mapped to inventory buckets.
- Restrictions: Manage length-of-stay, closeouts, and guardrails with search views compatible with Odoo 17.
- Allotment Contracts: Track contracted rooms vs free sale per partner.
- Integration Ready: Structured models for middleware or custom channel manager connectors.
- Webby Blueprints: Implementation patterns for pushing BAR updates to external partners.
- Revenue Hygiene: Keep commercial rules discoverable in list, kanban, and search views.
7. Groups, Events & Rooming Lists
- Group Events: Define conference series, tour series, or wedding blocks with date ranges.
- Rooming Lists: Assign names to reservations straight from the group manifest.
- Pickup Tracking: Compare picked-up rooms against contracted allotment.
- Release Rules: Manage cutoffs for returning unused rooms back to inventory.
- BEO Hooks: Capture catering or event notes on the group record for ops handoffs.
- Linked Reservations: Drill from group totals into individual guest bookings.
8. Reporting, KPIs & Hotel Analytics
- KPI Wizards: Guided dialogs for ADR, RevPAR, and occupancy snapshots.
- Phase 3 & 5 Reports: Operational and executive packs included with the module bundle.
- Spreadsheet Friendly: Export list views via standard Odoo tooling for finance deep dives.
- Attendance Dashboards: HR attendance reporting filtered for hotel managers.
- Mail Logs: Review automatic notifications triggered by sensitive operational events.
- Extensible: Build Studio or custom dashboards on top of exposed models.
3. FAQs
1. What is Hotel Management for Odoo?
Hotel Management is Webby's backend hotel PMS (Property Management System) for Odoo 17. It covers reservations, rooms, housekeeping, maintenance, folios, rate plans, BAR overrides, distribution, group events, reporting, and HR/attendance integration — without requiring Website or Portal apps for daily operations.
2. Can we run multiple hotels or companies?
Yes. Properties, bookings, and operational records are company-aware, and security rules keep teams inside their authorized companies. You can operate multiple legal entities from one database while sharing only the data you choose.
3. Does the module require Odoo Website or eCommerce?
No. Guest-facing booking is not bundled here. You can add Website later or connect external booking engines; the core module targets front-office, finance, and operations workflows inside the Odoo backend.
4. How does room availability work when saving bookings?
Booking lines evaluate stay dates, existing reservations, optional holds, and company context. Room selection domains can limit choices to rooms still sellable for the entire stay, reducing double-bookings at confirmation time.
5. How do housekeeping and maintenance coordinate with reservations?
Housekeeping and engineering tickets reference room and facility masters, so front desk sees accurate status. Kanban lanes highlight arrivals, turn-days, or VIP rooms while engineers track property issues in parallel.
6. What about groups, allotments, and MICE blocks?
Group events model contracted room blocks, releases, and pickup. Rooming lists connect guests to reservations so tour leaders and event managers stay aligned with inventory controllers.
7. How do rate plans and BAR overrides work?
Rate plans bundle cancellation policies, deposit rules, and room-type mappings. BAR overrides let revenue managers push tactical prices, with optional mail logging when teams need an audit trail.
8. Can we connect OTAs or channel managers?
The module ships distribution-ready master data (channels, restrictions, availability) meant to pair with middleware, custom APIs, or partner connectors. Webby can implement the integration layer for your stack.
9. What HR and attendance features are included?
Hotel managers inherit HR and attendance groups to monitor employees, capture check-in/out, review attendance records, and open reporting menus tailored for hotel operations.
10. How do we get support or customizations?
Reach Webby Crown via phone, WhatsApp, or email (see the Contact section). We provide implementation, training, migration from legacy PMS tools, and bespoke integrations for enterprise hotel groups.
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Have Any Question ?
Sales : +91 (942) 867-7503
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