| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Contacts (contacts)
• Purchase (purchase) • Website (website) • Discuss (mail) • Invoicing (account) |
| Lines of code | 7534 |
| Technical Name |
VendorBid |
| License | LGPL-3 |
| Website | https://bjitgroup.com |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Contacts (contacts)
• Purchase (purchase) • Website (website) • Discuss (mail) • Invoicing (account) |
| Lines of code | 7534 |
| Technical Name |
VendorBid |
| License | LGPL-3 |
| Website | https://bjitgroup.com |
Vendor Bid
Streamline Procurement with Odoo 18’s Ultimate Vendor Management Solution
About Vendor Bid
Vendor Bid is a cutting-edge Odoo 18 module designed to revolutionize supply chain management. From secure email verification and supplier registration to RFP creation, quotation management, and advanced analytics, it empowers businesses with seamless, data-driven procurement workflows.
See the Workflow in Action
Explore Vendor Bid Features
Email Verification with OTP
Securely validate vendor email addresses with OTP-based verification, ensuring a trusted supplier base.
- Validates email uniqueness and blacklist status
- Sends OTP to valid emails for verification
- Navigates to registration form upon successful OTP
Comprehensive Registration Form
A robust, five-section form for vendor onboarding, covering company details, financials, and more.
- Company info and validated trade/TIN numbers
- Financial details with bank account validation
- Dynamic client references (up to 5)
- Non-expired certifications and document uploads
Two-Step Verification Process
Secure approval workflow with initial review and final approval for qualified vendors.
- Reviewers approve, reject, or blacklist with comments
- Approvers finalize decisions, creating vendor records
- Email notifications with login credentials
RFP Creation & Quotation Submission
Streamlined RFP creation with a supplier portal for quotation submission.
- Reviewers create RFPs with list and form views
- Suppliers submit quotations via portal
- Automatic RFQ creation and notifications
RFP Publishing
Publish RFPs to a portal for supplier access and quotation submission.
- Suppliers view RFPs in the portal
- Suppliers submit quotations via portal
- Automatic RFQ creation and notifications
Approval Process
Comprehensive process from RFP creation to supplier bidding and RFQ approval.
- Reviewer creates and submits RFP
- Approver publishes RFP to portal
- Reviewer scores RFQs, approver selects one
RFP Reporting
Generate detailed Excel and HTML reports for RFPs, filtered by date and supplier.
- Excel reports with customizable filters
- HTML previews for web-based reporting
- Includes supplier details and RFP status
RFP Dashboard
Dynamic dashboard with graphs for approved RFQs and product breakdowns.
- Metrics for approved RFQs and totals
- Product-wise breakdown charts
- Real-time data visualization
See It in Action
Input email page where suppliers enter their email to receive an OTP.
OTP page where suppliers input the received OTP.
Supplier Registration Form - Part 1
Supplier Registration Form - Part 2
Supplier Registration Form - Part 3
Supplier Registration Form - Part 4
Supplier Registration Form - Part 5
View all submitted supplier requests.
Reviewer view to approve, reject, or blacklist supplier emails.
Approver view of approved supplier requests by reviewers.
Approver view to finalize supplier requests.
Reviewer creating an RFP.
Requester creating an RFP for product requests.
List of requested RFPs.
Approver view of all requested RFPs.
Approver accepting and publishing an RFP to the portal.
Supplier view of all published RFPs in the portal.
Suppliers bidding prices for products in the RFP.
Reviewer scoring and recommending RFQs with system-generated scores.
Approver accepting one RFQ, generating an automatic purchase order.
Accepted Purchase Order.
Supplier report view with downloadable Excel sheet.
HTML report of the supplier.
Supplier profile edit request page.
Dashboard with graphical views of supplier details.
How to Install
- Visit the Odoo Apps Store and search for "Vendor Bid".
- Click "Install" to add the module to your Odoo 18 instance.
- install requirement.txt
- Configure settings via the Odoo Apps menu.
- Configure Outgoing Email server if not configured.
- Start managing vendors and RFPs effortlessly!
Summary
VendorBid is an Odoo-based supplier management module that streamlines vendor onboarding, RFP handling, and procurement workflows. It includes OTP-based email verification, a structured 5-page registration form, and a two-step approval process. Vendors can view and respond to RFPs, while internal and portal users can create RFPs that follow a submit–approve–publish cycle. Quotations are analyzed with system-generated and manual scoring, followed by a two-step review for final selection. The platform offers reporting tools, Excel exports, dynamic dashboards, and full Docker-based deployment support for flexible, scalable operations.
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