Accounting Invoice OCR

Create draft vendor bills from OCR uploads and incoming invoice emails.

Developed by 2BIT Digital GmbH — your Swiss Odoo partner for payroll, accounting, eCommerce, manufacturing and custom business solutions.

Overview

Accounts payable teams can upload supplier invoices from the bills screen or receive them by email and let OCR processing prepare draft vendor bills.

The module tracks OCR jobs, stores processing messages, links the source PDF, and helps users review bills that are still in mail processing.

Business Impact

Why You Need This Module

Supplier invoices often arrive as PDFs by email or upload. Manually entering them into Odoo costs time and increases the chance of typing errors.

This module creates a structured review flow where OCR prepares the vendor bill and the accounting user validates the result.

Which Problems It Solves

• Manual creation of vendor bills from supplier PDF invoices
• No clear processing state for invoices received by email
• Duplicate supplier invoice risk when the same PDF or reference is received again

Key Benefits For Accounts Payable Teams

• Faster vendor bill creation from PDF invoices
• Reviewable OCR processing status and messages
• Linked source PDF directly on the bill

How It Works

• Upload supplier invoice PDFs from the bills screen or receive invoice emails through the configured alias.
• The module creates vendor bills in a mail processing state and queues OCR extraction.
• Review the generated bill, OCR attachment, product and partner information before normal accounting validation.
• Duplicate checks compare supplier references and PDF checksums to reduce repeated bills.

Screenshots

Bills OCR Upload

Upload supplier invoice PDFs from the Bills menu to start OCR extraction automatically.

OCR Button

Use the OCR button on the vendor bill form to reprocess the PDF manually.

OCR Entry View

Review extracted OCR data and raw text lines in the OCR Entry view.

OCR Overview

View pending and completed OCR jobs with status updates in the Overview dashboard.

Installation

• Mount this module as an Odoo custom addon.
• Update the apps list in Odoo.
• Install the module from the Apps menu.

Dependencies

• Odoo modules: account, contacts, product, purchase, queue_job, sale
• Python dependencies: none

Need Swiss Odoo Experts?

Whether it's payroll, accounting, or custom development — 2BIT Digital GmbH helps Swiss companies get the most out of Odoo.

Have questions or need customization? Just reach out — we’re happy to help.