| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Community Apps Dependencies | Show |
| Lines of code | 1729 |
| Technical Name |
aos_ar_undefined |
| License | OPL-1 |
| Website | http://www.alphasoft.co.id |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Community Apps Dependencies | Show |
| Lines of code | 1729 |
| Technical Name |
aos_ar_undefined |
| License | OPL-1 |
| Website | http://www.alphasoft.co.id |
AR Undefined Customer & Cash Advance
Park incoming payments whose customer is not yet identified into a dedicated Cash Advance account against a placeholder Undefined Customer partner. Once the real customer is known, the Assign wizard transfers the credit to the proper AR with a single click.
Why You Need This
Receipts often hit your bank before you know which customer they belong to. Standard Odoo forces you to either delay posting or pick a wrong customer — neither audit-friendly.
| Without parking pattern | With this module |
|---|---|
|
|
5-Step Workflow
- Configure — Settings → Invoicing → AR Overpayment → set Cash Advance Account (Asset Receivable type) + Undefined Customer Partner (auto-create button available)
- Receive payment — record incoming bank transfer as Customer Payment, partner = Undefined Customer, destination = Cash Advance Account
- Validate — payment posts; appears in Cash Advances (Unassigned) list
- Identify — once customer is known, click [Assign] in the row → wizard pops, pick Real Customer + optional Target Invoice + Transfer Journal
- Confirm — JE created (DR Cash Advance / CR AR Real Customer), source line reconciled, entry disappears from unassigned list
Screen-by-Screen
Cash Advances (Unassigned)
OWL dynamic view of every payment posted against the Cash Advance Account. Header shows Credit Lines count, distinct Customers, and Total Overpayment. Per-row Date / Document / Customer / Description / Journal / Currency / Amount / Age / [Assign] button. Filter pills for snapshot date, age bucket, and customer. Live search by customer or document. XLSX export.
Assign Cash Advance to Customer
Compact two-column dialog. Top: read-only Cash Advance Source (Partner / Document / Date / Amount). Middle: Identify Customer (Real Customer + optional Target Invoice) on the left, Journal Entry (Transfer Journal / Date / Memo) on the right. Bottom: Process notice describing the JE that will be posted. One click on Assign to Customer creates DR Cash Advance / CR AR Real Customer, reconciles the source line, and (when an invoice is picked) allocates the credit against it.
Journal Entry — Audit Trail
What the Assign wizard actually posts. A standard account.move in the configured Transfer Journal with two balanced lines: DR Cash Advance Account (Undefined Customer partner, clears the parking balance) and CR Trade Receivable (the real customer's AR account). Reference is auto-generated as "Cash advance assigned to <Customer>" so anyone opening the JE later knows exactly what happened — full audit trail, nothing hidden.
Features at a Glance
- Cash Advances (Unassigned) list — OWL dynamic view, age + amount + [Assign] button per row
- Assign Cash Advance wizard — Real Customer + optional Invoice + Journal
- "Create Undefined Customer" one-click setup in Settings
- Smart button on Customer Payments form — "Assign Cash Advance"
- Configurable Cash Advance Account (any Asset Receivable)
- Configurable Undefined Customer Partner (any partner you like)
- Auto-reconciliation after assignment — no manual cleanup
- XLSX export of unassigned list
Pairs with: AR Overpayment Management
Once customers are identified and credits accumulate, use AR Overpayment Management (sold as aos_ar_overpayment, €149) for the portfolio dashboard, cross-customer allocation, and write-off wizards.
About Alphasoft
Odoo Indonesia partner since 2014. Production modules for accounting, e-faktur, and process automation.
www.alphasoft.co.id · admin@alphasoft.co.id
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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