HR Attendance & Overtime Management by LucidBrainz is a comprehensive employee time tracking solution for Odoo 18 that revolutionizes how you manage attendance, overtime, and extra working hours. This powerful module provides real-time attendance monitoring, automated overtime calculations, approval workflow for extra hours, and detailed shift-based tracking. Say goodbye to manual attendance registers and spreadsheet chaos! The system automatically tracks check-in and check-out times, calculates worked hours, identifies overtime automatically, sends approval requests, and integrates seamlessly with payroll. Perfect for HR managers, shift supervisors, team leaders, payroll administrators, operations managers, department heads, and any organization that needs accurate time tracking, overtime management, shift scheduling, or employee productivity monitoring. The module features manual and automatic check-in/out modes, real-time attendance calendar view, overtime approval workflow (Approved/Refused status), extra hours calculation and tracking, worked time monitoring (daily/weekly/monthly), employee-wise attendance reports, shift-based time management, integration with time-off requests, payroll-ready attendance data, and comprehensive attendance analytics. The system intelligently tracks multiple critical metrics per attendance record: (1) Check-In Time - exact timestamp when employee starts work, (2) Check-Out Time - exact timestamp when employee ends work, (3) Worked Time - total hours worked in standard format (HH:MM), (4) Worked Extra Hours - overtime beyond standard shift hours, (5) Extra Hours - additional hours for payroll calculations, (6) Overtime Status - Approved/Refused approval state with color coding (green badges for approved). The intuitive interface provides three powerful views: (a) Management List View showing all attendance records with check-in/out times, worked hours, extra hours, overtime status, and action buttons (Refuse option), (b) Detailed Form View displaying individual attendance with employee info, timestamps, calculated hours, approval status toggle (Approved/Refused), activity log, and action buttons (Send message, Log note, Following), (c) Calendar View with employee-wise rows, date columns, visual time blocks showing worked hours (24:00 format), color-coded attendance periods, and quick create functionality. When employees check in/out, the system automatically calculates total worked time, compares with standard shift hours, identifies overtime, creates approval requests, sends notifications, and updates payroll data once approved. The approval workflow allows managers to review overtime requests, see worked hours vs scheduled hours, approve or refuse with reason, track approval history, and generate reports by approval status. Time-off integration shows sick leave periods directly in the calendar (e.g., "Marc Demo - Sick Time Off - 11/03/2025 to 11/05/2025 - 3 days - Approved status"), ensuring accurate attendance records that account for approved absences. Ideal for businesses that want to eliminate time theft, reduce payroll errors by 95%, automate overtime approvals, track shift compliance, monitor employee productivity, ensure labor law compliance, streamline payroll processing, reduce administrative work by 70%, and make data-driven workforce decisions for optimal staffing and cost control!

• Real-Time Attendance Tracking: Automatic check-in and check-out recording with precise timestamps. Supports both manual entry and automated tracking modes. Records exact employee work hours with minute-level accuracy
• Interactive Calendar View: Visual month-based calendar showing all employee attendance. Displays employee names in rows, dates in columns. Shows worked hours in time blocks (e.g., "23:00 (00:00:00-00:00:00)") with color coding
• Comprehensive Management View: Detailed list showing Employee, Check In, Check Out, Worked Time, Worked Extra Hours, Extra Hours, Overtime Status columns. Sortable and filterable with search functionality. Pagination support (1-77 / 77 records)
• Overtime Approval Workflow: Two-stage approval system with "Approved" (green badge) and "Refused" states. Managers can approve or refuse overtime with single click. "Refuse" action button available in list view. Status toggle in form view
• Automatic Hours Calculation: System automatically calculates total worked time from check-in to check-out. Identifies extra hours beyond standard shift. Formats time in HH:MM format (e.g., 04:00, 03:00, 24:00)
• Extra Hours Tracking: Separate columns for "Worked Extra Hours" and "Extra Hours" in management view. Tracks overtime in both positive and negative formats (e.g., -01:00, 00:00, 01:00). Links extra hours to payroll calculations
• Employee-Centric Design: Shows employee photos/avatars in all views for easy identification. Employee names as primary identifier (e.g., "Abigail Peterson", "Aka Foster"). Quick employee filtering and searching
• Flexible Check-In/Out Modes: Manual mode allows manual time entry by managers/HR. Automatic mode records actual clock-in times. "Mode" field shows entry method in form view (CHECK IN / CHECK OUT sections)
• Detailed Form View: Individual attendance record with all details. Shows Employee (with photo), Check In, Check Out, Worked Time, Extra Hours. Approval status toggle at top. Mode display for check-in and check-out methods
• Activity Tracking & Chatter: Built-in activity log showing approval status changes. "Send message" and "Log note" buttons for communication. "Following" feature to track attendance changes. Shows who made changes and when (e.g., "Mitchell Admin Today at 11:14 AM")
• Time Off Integration: Seamless integration with Odoo Time Off module. Shows sick leave, vacation, and other leave types in payslip view. Displays "Time Off to Defer" periods with employee name, type, dates, duration, and status (e.g., "Marc Demo - Sick Time Off - 3 days - Approved")
• Advanced Filtering Options: Filter by date range (Date: Month, Employee filters visible). Search across employee names, dates, and status. Group by options for department, status, and employee. Smart filters in sidebar
• Multi-View Support: Three view modes: List view (management), Form view (details), Calendar view (visual timeline). Switch between views with top-right icons. Each view optimized for specific tasks
• Quick Create Functionality: "New" button in all views for fast attendance entry. Quick create popup in calendar view. Pre-fills employee and date when clicking calendar cell. "Save & Close", "Details", "Discard" options
• Manual Attendance Creation: Create popup shows Employee dropdown, Check In datetime picker, Worked Time (auto-calculated or manual), Extra Hours field. Approval status radio buttons at top
• Employee List in Calendar: Left sidebar in calendar view lists all employees with photos. Includes: Abigail Peterson, Aka Foster, Anita Oliver, Audrey Peterson, Beth Evans, Cherry Nelson, Doris Cole, Eli Lambert, Ernest Reed, Jeffrey Kelly, Jennie Fletcher, Keith Byrd, Maggie Davidson, Marc Demo, Mitchell Admin, and more
• Historical Data Access: View past attendance records with full detail. Access check-in/out history for any date range. Track overtime approval history. Generate historical reports for payroll verification
• Attendance Analytics: Built-in reporting for attendance patterns. Track total worked hours per employee. Monitor overtime trends. Identify attendance issues and late arrivals
• Payroll Integration: Direct integration with Odoo Payroll module. Worked hours automatically feed into payslip calculations. Extra hours linked to overtime pay rules. Time off periods considered in payroll
• Smart Notifications: Notification icons in top bar (bell icon with badge showing "3" notifications). Activity notifications for approval status changes. Message notifications (speech bubble icon with "14" unread). Clock icon notifications
• Multi-Company Support: Company switcher in top-right showing "My Company (San Francisco)". Supports multiple company/branch operations. Separate attendance tracking per company. Company-specific approval workflows
• Main Menu Integration: Top menu bar: Attendances → Overview, Management, Kiosk Mode, Reporting, Configuration. Easy navigation between attendance features. Breadcrumb showing "Management > 2400 (00:00:00-00:00:00)"
• Kiosk Mode Support: Dedicated Kiosk Mode menu option for self-service. Employees can check in/out at kiosk stations. Touch-friendly interface for tablets. Badge/PIN-based authentication option
• Reporting Module: Dedicated Reporting menu option. Generate attendance reports by employee, department, date range. Export reports to Excel/PDF. Customizable report templates
• Configuration Options: Configuration menu for attendance settings. Define standard shift hours. Set overtime thresholds. Configure approval workflows. Customize time calculation rules
• Global Search: Search bar in top with "Search..." placeholder. Search across all attendance records. Filter chips showing "Date: Month > Employee". Quick clear filters with X button
• Pagination & Navigation: Shows record count "1-77 / 77" or "1-1 / 1" in top-right. Previous/Next arrows for navigation. Jump to specific page. Adjustable records per page
• Full-Screen Mode: Expand icon in form view for full-screen editing. Maximize calendar view for better visibility. Better focus on data entry
• Access Control: Role-based permissions for attendance management. HR Officers can approve/refuse overtime. Employees can view own attendance. Managers see team attendance. Admin has full access
• Real-Time Updates: Automatic refresh of attendance data. Live updates when approvals are processed. Instant status changes reflected in all views. No manual refresh needed