Multi-Station Configuration & Setup

The Fuel Station Configuration module is the foundation of the system, it lets you map the complete physical and operational structure of every petrol pump or gas station you run. Set up unlimited stations, pumps, nozzles, tanks, and fuel products in a clean, hierarchical structure that mirrors real-world operations. A well-defined station-to-pump-to-nozzle hierarchy ensures every litre of fuel dispensed is tracked to the exact source, supports accurate inventory control, and powers all downstream reports and reconciliation logic. The module also provides centralized access rights, reusable shift definitions, and a built-in bulk price change tool, making it effortless to standardize operations and scale from a single fuel station to a multi-location network.

Main Features:

• Setup unlimited fuel stations with full location and company details.
• Configure pumps under each station with nozzle assignments.
• Define fuel products (Petrol, Diesel, CNG, etc.) with unit, price, and tax attributes.
• Manage fuel tanks with capacity and product mapping.
• Create reusable shift definitions for the entire network.
• Granular access rights for managers, operators, and accountants.
• Bulk fuel price change across multiple stations at once.
• Clean station → pump → nozzle hierarchical structure.

Access Rights

Manage user roles and permissions for different stations and operations.

Fuel Station

Represents entire petrol pump location.Can include multiple pumps, tanks, staff, and products. It’s the main entity for managing fuel operations, inventory, and transactions at a specific site.

Fuel Products

Represents types of fuel sold at the station, such as petrol, diesel, or CNG. Each product has attributes like name, price, and unit of measure. It’s used to manage inventory, pricing, and sales transactions for different fuel types.

Fuel Pump

Each pump can have multiple nozzles

Fuel nozzles

Fuel Tank

Shift Defination

Bulk Price Change across stations

Change Price of Fuel Product at the same time for multiple fuel station

Fuel Tank Stock & Inventory Management

The Fuel Tank Stock & Inventory Management module gives you complete real-time control over fuel inventory across every storage tank at every station. Manage all fuel products, petrol, diesel, CNG, and more, with accurate classification, pricing, and tank-wise stock visibility. Stock levels update automatically as transactions occur: purchase orders increase tank quantity, fuel sales decrease it, and internal transfers adjust balances between tanks. The system synchronizes these movements live, eliminating the need for manual reconciliation and reducing the risk of stockouts or overstocking. Combined with meter and dip reading validation, this module delivers airtight inventory accuracy, prevents fuel pilferage, and supports better procurement and pricing decisions across the entire fuel station network.

Main Features:

• Auto-update tank stock on purchase orders (stock-in).
• Auto-update tank stock on fuel sales (stock-out).
• Track tank-wise inventory levels in real time.
• Manage multiple fuel products (Petrol, Diesel, CNG, etc.).
• Handle fuel transfers between tanks and stations.
• Inventory adjustments with proper approval flow.
• Eliminate stock discrepancies and prevent overselling.
• Tight integration with Odoo inventory and accounting.

Current stock of fuel in the tank

Purchase Order for fuel

Updated Stock after purchase (increase stock)

Sale of fuel from pump

Fuel Info

Updated Stock after sale (decrease stock)

Fuel Station Reports & Reconciliation

The Fuel Station Reports & Reconciliation module turns everyday operational data into clear, actionable insights. Generate accurate, real-time reports across daily, shift-wise, station-wise, and product-wise dimensions to monitor performance, audit transactions, and maintain end-to-end operational transparency. Built-in stock-vs-actual reconciliation cross-checks system-recorded fuel quantities against meter readings, dip readings, and physical inventory. The result: instant visibility into shrinkage, leakage, or miscounting, before it becomes a financial loss. Every report is exportable and PDF-printable, helping fuel station owners stay audit-ready, share data with stakeholders, and meet statutory reporting requirements. Performance analytics highlight your best-performing stations, pumps, shifts, and products at a glance.

Main Features:

• Daily fuel sales report by station, pump, and product.
• Shift-wise sales and cash collection summary.
• Station-wise consolidated performance reports.
• Stock vs actual fuel reconciliation report.
• Meter and dip reading audit trail.
• Purchase and supplier-wise procurement reports.
• PDF-printable reports for audits and statutory filings.
• Real-time analytics for data-driven decision making.

Daily Fuel Sale Report

Printed Fuel sale Report in PDF Format

Printed Daily Shift Summary Report

Fuel Station Shift Management

The Fuel Station Shift Management module organizes daily operations into clearly defined shifts, morning, evening, night, or any custom schedule, and ties every fuel sale, meter reading, and cash collection to the responsible attendant. The result is end-to-end accountability for every drop of fuel dispensed. Assign attendants to specific stations, pumps, or even individual nozzles per shift. The system automatically records meter readings, fuel sales transactions, cash collections, and operational notes, delivering a complete, shift-wise performance snapshot. Detailed shift logs help managers track productivity, spot discrepancies the moment they appear, and maintain an audit-ready record of every transaction. Whether you operate one fuel station or a chain of petrol pumps, shift management keeps the operation coordinated, transparent, and efficient.

Main Features:

• Configure multiple shifts (morning, evening, night) per station.
• Assign attendants to specific pumps and nozzles per shift.
• Track shift-wise meter readings, fuel sales, and cash collection.
• Shift-end reconciliation of fuel dispensed vs cash collected.
• Maintain detailed operational logs for audit and review.
• Monitor attendant performance and shift productivity.
• Generate shift-wise summary reports.
• Identify discrepancies and shortages in real time.

Daily Shift View

Meter Reading

Define that how much fuel is dispensed in each shift and how much cash is collected in each shift.

Dip Reading

define that how much fuel is in the tank at the start of shift and at the end of shift.

sale of fuel from pump in shift

Define that how much fuel is dispensed in each shift and how much cash is collected in each shift.

Pump Meter & Tank Dip Readings

The Pump Meter & Tank Dip Readings module is the accuracy backbone of every fuel station. Capture pump meter readings, opening and closing, and tank dip readings every shift to lock in transparent, verifiable fuel inventory at every step of the day. Meter readings track exactly how much fuel each pump dispensed. Dip readings record the physical fuel level inside each tank. By cross-checking the two against system-recorded sales and purchases, the system instantly highlights leakage, evaporation loss, pilferage, or simple counting errors before they become big problems. Every reading is stored with a complete audit trail, who recorded it, when, at which pump or tank, and for which shift. This builds inventory accuracy, accountability, and stronger compliance posture for any fuel retail business.

Main Features:

• Record pump meter readings (opening and closing) per shift.
• Capture tank dip readings to verify physical fuel stock.
• Auto-calculate fuel dispensed from meter readings.
• Compare system stock with actual physical inventory.
• Detect leakage, evaporation loss, and shrinkage.
• Maintain a complete audit trail of every reading.
• Reconcile readings shift-wise and station-wise.
• Improve inventory accuracy and operational transparency.

Meter Reading

Define that how much fuel is dispensed in each shift and how much cash is collected in each shift.

Dip Reading

Define that how much fuel is in the tank at the start of shift and at the end of shift.

Fuel Station License & Compliance Management

The Fuel Station License & Compliance Management module keeps every petrol pump and gas station 100% compliant with local regulations. Maintain a centralized digital register of every license, permit, statutory document, environmental clearance, and safety certificate, all linked to the right station. Track issuing authorities, validity periods, renewal schedules, and supporting attachments in one place. Automated reminders make sure no critical document expires unnoticed, eliminating the business risk of forced closures, penalties, or operational disruptions. For multi-station operators, the module offers a single compliance dashboard across all locations, simplifying audit preparation, regulatory filings, and inspector visits. Stay aligned with industry standards and protect your fuel retail business proactively.

Main Features:

• Central repository of all licenses and permits.
• Track issuing authority, validity, and renewal dates.
• Automated expiry and renewal reminders.
• Upload and store supporting compliance documents.
• Station-wise compliance status from a single screen.
• Audit-ready with structured, searchable records.
• Track compliance history and renewal cycles.
• Reduce risk of non-compliance and operational disruptions.

License and Permit Management

License and Permit Renewed