Propagation Order (Sow / Cuttings) Flow

The Propagation Order workflow streamlines the initial stage of plant production for seeds, stem cuttings, and tissue culture. Growers can easily log input materials, seed lot numbers, plug tray specifications, and mother plant sources for complete traceability. Marking a propagation order as done automatically creates the linked crop batch in the initial growth stage.

Crop Batch Configuration & Smart Buttons

The Crop Batch record serves as the master information hub for individual plant lots moving through your nursery. Convenient smart buttons provide single-click access to linked cultural tasks, spray logs, mortality records, and customer reservations. Growers move crops through lifecycle stages while the system automatically calculates stage states and cost roll-ups.

Crop Task Execution & Loss Approval

The Crop Task Execution and Loss Approval feature enables field workers and supervisors to log routine maintenance and manage inventory write-offs. Workers can start, track, and complete scheduled operations like potting-up, spacing, feeding, and pinching directly from task views. Any significant batch losses require supervisor review and formal approval before inventory is adjusted.

Cultivation Progress & Availability Promotion

Cultivation Progress management guides plant batches through their final growth milestones into ready-to-sell inventory. Once crops reach required maturity standards, growers can validate plant quality before marking finishing operations complete. Promoting a finished batch updates its status to available with a single click, immediately transferring stock into the live sales pool.

Updated Available Product Count

The Live Availability view provides an instant, consolidated matrix of all ready-to-sell plant inventory across your nursery. It eliminates manual spreadsheet updates by automatically recalculating live quantities whenever crops are promoted, sold, reserved, or written off. This real-time visibility allows sales teams to quote accurate quantities and deliver reliable fulfillment commitments.

Synchronized Product Quantities

Synchronized Product Quantities links living nursery crop batches directly with standard Odoo Product Templates and Stock Locations. As crop availability changes, the system dynamically updates main product inventory levels and warehouse stock ledgers in real time. Multi-location support allows full tracking of plant stock across multiple nursery sites and retail garden centers.

Propagation Orders (Sow / Cuttings)

The Propagation Orders master log provides central tracking for all planned, active, and completed propagation batches. Production planners can schedule sowing and cutting operations months in advance to align output with peak seasonal demand. Successful propagation runs convert directly into growing liner batches with zero redundant data entry.

Crops Views

Mortality & Loss Write-Off Records

The Mortality & Loss Write-Off Records module delivers complete financial auditing and transparency for crop inventory shrinkage. It maintains detailed historical logs of every written-off plant, including timestamps, responsible operators, and supervisor sign-offs. Approving a loss record automatically posts inventory write-off journal entries to designated expense accounts.

Spray Records Views

Pest Scouting Logs

Pest Scouting Logs provide an Integrated Pest Management (IPM) framework for field technicians to record pest counts and disease observations. Technicians can log insect density, weed pressure, and fungal infection severity directly against specific greenhouse benches.

Pesticide Spray Authorization

Pesticide Spray Authorization ensures every chemical treatment is properly vetted, authorized, and applied by certified operators. Draft spray sheets require formal supervisor sign-off before application can commence, recording active ingredients, EPA registration numbers, and water volumes. Environmental conditions such as wind speed, temperature, and humidity are recorded at application time for regulatory compliance.

Availability Matrix Views

Crop Lot Reservations

Crop Lot Reservations enables advanced contract growing and customer stock allocation for key accounts and commercial projects. Sales teams can lock specific growing batches or finished inventory to specific landscape contracts or wholesale clients.

Odoo Sales Integration & Warnings

Odoo Sales Integration embeds live nursery availability checks directly into standard Odoo Sales Order processing. Sales representatives receive real-time unreserved quantity feedback as line items are added to quotation forms. The system generates warnings or hard blocks if requested quantities exceed uncommitted stock or if selected crops are under active spray holds.

Customer Online Shopping & Checkout Flow

The Customer Online Shopping & Checkout Flow delivers a modern eCommerce storefront built natively on Odoo Website. Retail buyers and wholesale clients can easily filter plants by botanical family, hardiness zone, light requirement, and container size. Real-time availability badges inform buyers whether items are in stock or available for future ready dates.

Backend Order Processing & Live Count Update

Backend Order Processing & Live Count Update ensures instant bidirectional synchronization between customer web orders and nursery inventory. Online purchases automatically reserve backend plant lots and adjust live availability matrixes in real time. The system immediately generates warehouse picking slips and delivery orders upon order confirmation to accelerate fulfillment.

Website Page

Customer Standing Orders

Customer Standing Orders automates recurring plant delivery arrangements for commercial landscapers, garden centers, and municipal buyers. Nursery managers can establish weekly, bi-weekly, or monthly delivery schedules tailored to peak planting seasons. The system automatically generates confirmed Odoo Sales Orders on scheduled dates, securing predictable revenue streams.

Botanical Taxonomy (Families & Genera)

Botanical Taxonomy provides a structured biological classification system organizing plant inventory by Family, Genus, Species, and Cultivar. Cultivars and species automatically inherit growth defaults, hardiness parameters, and care guidelines from parent taxonomy records. Standardized nomenclature ensures consistent naming across catalog listings, crop cards, and customer invoices.

Care Profiles, Hardiness & Seasons

Care Profiles, Hardiness & Seasons establishes a master library of plant care guidelines and environmental requirements. Nursery staff can define specific watering schedules, light exposure preferences, soil pH ranges, and USDA/European hardiness zones. These care profiles automatically attach to plant product pages and print on customer delivery guides.

Global Nursery Settings

Global Nursery Settings provides a centralized configuration portal for tailoring nursery rules, safety parameters, and operational defaults. Administrators can configure custom prefix and sequence formats for Crop Batches, Propagation Orders, and Spray Logs. The portal controls mandatory Re-Entry (REI) and Pre-Harvest (PHI) safety hold durations and default financial account mappings.

Loss & Disposal Reason Codes

Loss & Disposal Reason Codes provides a configurable catalog for categorizing crop mortality, disease culls, weather damage, and grading scrap. Organizing loss records by standard categories allows managers to analyze root causes and implement preventative measures. Each reason code links directly to specialized GL accounts for accurate expense tracking.

Breeder Royalty Setup

Breeder Royalty Setup manages plant patent compliance and Plant Breeder Rights (PBR) tracking for protected cultivars. It stores patent registration numbers, expiration dates, licensor details, and custom royalty fee structures. Automated calculation engines track accrued royalty liabilities, generating audit-ready reports for licensors and patent auditors.

Physical Stock Counts

Physical Stock Counts simplifies inventory auditing across greenhouses, polytunnels, and outdoor container yards. Nursery staff can execute physical stocktakes by location, polytunnel block, container bed, or specific crop batch.

Seasonal Propagation Plans

Seasonal Propagation Plans is a production forecasting tool that calculates required sowing and cutting volumes based on sales history and target inventory levels. It projects propagation requirements months in advance and automatically offsets start dates using growth lead times. Approved plan lines convert directly into draft Propagation Orders to streamline production scheduling.

Printed Crop Cards

Printed Crop Cards generates professional QWeb batch identification cards formatted for field tags and bench displays. Each card features a scannable batch barcode and QR code for instant mobile lookup of crop history, tasks, and spray records. Essential details such as botanical name, cultivar, sowing date, grade, pot size, and physical location are clearly presented.

Live Plant Availability PDF

The Live Plant Availability PDF generates clean, professional availability list reports ready for distribution to wholesale buyers and landscapers. It organizes ready stock by botanical name, common name, pot size, quality grade, and ready quantity.

Work-In-Progress (WIP) Valuation

Work-In-Progress (WIP) Valuation delivers comprehensive agricultural asset accounting by rolling up all inputs across active crop stages. It tracks cumulative asset growth from raw seeds and cuttings to potting containers, growing media, labor hours, and chemical applications. Itemized cost breakdowns provide clear visibility into material, labor, and overhead components for financial compliance.

Regulatory Pesticide Spray Logs

Regulatory Pesticide Spray Logs compiles legal documentation of all chemical applications performed across your nursery. Exportable reports detail application dates, target crops, locations, active ingredients, EPA registration numbers, and dosage rates. Formatted specifically for regulatory agency audits, these logs ensure your nursery remains inspection-ready at all times.

Breeder Royalty Statements

Breeder Royalty Statements automates the generation of detailed accounting statements for plant patent holders and licensing agencies. It itemizes propagated units, sold containers, and mortality write-offs for protected cultivars during the billing period.

Plant Passport Labels

Plant Passport Labels provides a regulatory labeling engine compliant with EU and international plant health movement guidelines. It prints standardized 4-quadrant labels displaying botanical taxonomy, nursery registration number, batch traceability code, and country of origin. Passport details automatically populate from crop batch master records, ensuring accuracy and eliminating manual entry.

Phytosanitary Certificates

Phytosanitary Certificates generates export documentation and inspection certification packs required for international plant shipments. It compiles detailed declarations confirming plant health inspection results, nursery origin, and freedom from quarantine pests. Associated customs documentation ensures smooth border clearance and compliance with international plant health treaties.

Batch & Crop Traceability Explorer

The Batch & Crop Traceability Explorer provides end-to-end lineage visualization tracing plants from mother stock to customer delivery. Users can trace crop batches backwards to seed lots, mother plant harvests, or plug shipments with a single click. Forward tracing shows exactly which customer sales orders and delivery pickings received plants from a specific batch.

Pickup & Delivery Care Guide

The Pickup & Delivery Care Guide combines warehouse picking slips with customized plant care instruction sheets for customer orders. Picking slips highlight exact batch locations, pot sizes, and quality grades to speed up order assembly. Attached care guides provide customers with tailored instructions for watering, sunlight, soil preferences, and winter protection.