Employee Portal Suite
A complete Employee & Material Request system with Portal, Multi-Level Approvals, PDFs, and Purchase Integration
Employee Portal Suite extends Odoo with a secure self-service portal for employees and a unified approval center for managers, HR, finance teams, and executives. It is designed for companies that require structured internal workflows, full traceability, and clean user experience.
Employee Portal Dashboard
Employees access a clean and intuitive portal dashboard where they can submit requests, track approval status, and view documents awaiting signature â all without accessing the backend.
Employee Requests Workflow
Employees can submit a wide range of internal requests such as leave, salary advance, training, medical reimbursement, asset requests, letters, transfers, and more.
Each request follows a structured approval flow:
- Employee â Direct Manager
- HR Approval
- Finance Approval
- CEO Approval
Requests are automatically numbered, tracked, and fully logged with approval dates and comments.
Material Requests Management
Material Requests allow employees to request materials for projects or worksites with full approval control. Each request includes worksite, delivery date validation, materials list, and accounting information.
Approval stages are fully configurable and follow this flow:
- Purchase Representative
- Store Manager (Project-based)
- Project Manager
- Projects Director
- CEO Approval
Approval Timeline & Transparency
Every request includes a detailed approval timeline visible in both the backend and the portal. Users can see exactly who approved each stage, when it was approved, and any comments added.
Rejections clearly show the rejection stage and reason, ensuring transparency and reducing follow-ups.
Purchase Order Integration
Once a Material Request is fully approved, the Purchase team can create Purchase Orders directly from the request.
The system automatically links Purchase Orders to the originating Material Request, displays PO numbers, and shows the current PO status (RFQ, Sent, Approved, Received, etc.).
Manager & Approvals Portal
Managers and approvers get a dedicated portal section where they can review pending Employee and Material Requests assigned to them.
Approvals are permission-based and respect project-specific roles such as Store Manager and Project Manager.
PDF Reports & Documentation
Each request type generates a professional PDF document including request details, materials, approval history, and signatures.
PDFs can be printed or shared directly from Odoo, ensuring proper documentation and audit readiness.
Roles, Security & Access Control
Employee Portal Suite uses dedicated security groups to ensure data isolation and correct access:
- Employee Portal User
- Manager
- HR
- Finance
- Projects Director
- CEO
Employees only see their own requests, while approvers see only items assigned to their role.
Why Choose Employee Portal Suite?
- â Fully portal-based employee self-service
- â Multi-level approvals with full audit trail
- â Project-aware material approvals
- â Integrated Purchase Orders
- â Clean UI for both portal and backend
- â Designed for medium and large organizations
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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