Contact Certification Management
Track and manage supplier environmental certificates with full automation and clear visibility. Ensure compliance, avoid expired documents, and streamline vendor communication—all inside Odoo 18.
Complete Supplier Certificate Tracking
Bring compliance under control with intelligent automation
Access all supplier certificates from a dedicated Environmental Certificates tab on every vendor record. View certificate types, issue dates, expiry dates, and attached files at a glance.
Configure certificate categories and types directly in Settings. Add, edit, or remove certificate types without code changes to match evolving industry standards.
Daily automatic checks classify certificates with color-coded status indicators, making compliance management effortless.
Smart Status Classification:
⚠️ Expiring Less than 30 days remaining
❌ Expired Past the expiration date
Color indicators (green/yellow/red) make status visible at a glance, allowing your team to prioritize follow-up actions and maintain continuous compliance.
Powerful Automation Features
Reduce manual work and never miss an expiration
📧 Automated Notifications
- Email reminders to suppliers before expiration, on expiration, or if no certificate is uploaded
- Configurable notification frequency (7/14/30 days)
- Email alerts to administrators when suppliers upload or update certificates
- Full logging of all notifications in Odoo Chatter for complete audit trails
🌐 Supplier Portal Integration
Empower your suppliers to manage their own compliance documentation through secure Customer Portal access. Suppliers can:
- Log in securely to upload and update certificates
- View current certificate statuses
- Attach supporting documents
- Manage everything without internal Odoo database access
Smart Filters & Reporting
Real-time insights for proactive management
Quickly filter suppliers by expired certificate status to prioritize follow-up actions. Generate real-time reports to maintain compliance and identify risks before they become issues.
All activities are logged in Odoo Chatter, providing complete transparency and audit trails for compliance reporting and internal reviews.
🔐 Role-Based Access Control
- Administrator – Full control: add, edit, delete, and configure certificate types
- Purchasing Manager – Add and edit certificates for supplier management
- Internal Users – View-only access for team visibility
- Supplier Portal User – Add and update their own certificates securely
Key Benefits
Transform your compliance management process
Avoid Non-Compliance
Stay ahead of expiring environmental certificates and avoid costly compliance issues with proactive monitoring.
Reduce Manual Work
Eliminate time-consuming follow-ups with automated reminders and clear status indicators.
Empower Suppliers
Enable suppliers to self-manage documentation via secure portal access, reducing administrative burden.
Gain Transparency
Access real-time reporting and complete chatter logs for full visibility into compliance status.
Fully Compatible with Odoo 18
Odoo Edition: Enterprise & Community
Version: 18 (fully compatible with latest Odoo frameworks)
Your complete environmental certificate tracking solution for Odoo
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