| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Fleet (fleet) • Discuss (mail) |
| Lines of code | 368 |
| Technical Name |
fleet_service |
| License | AGPL-3 |
| Website | https://www.observancegroup.com |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Employees (hr)
• Fleet (fleet) • Discuss (mail) |
| Lines of code | 368 |
| Technical Name |
fleet_service |
| License | AGPL-3 |
| Website | https://www.observancegroup.com |
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Keys Concept
- Service Due Record Management
- Each vehicle can have a "Service Due" record
specifying:
- Valid Till Date – next expected service date.
- Service Due Odometer – expected kilometer reading for service.
- Each vehicle can have a "Service Due" record
specifying:
- Trigger on Odometer Entry
- When a user enters a new odometer reading, the system:
- Checks if the date is within 7 days of expiry or already expired.
- Checks if the odometer is within 500 km or has passed the due value.
- Sends appropriate email notifications to the driver in real time.
- When a user enters a new odometer reading, the system:
-
Email Notification Logic
- Due Soon (Time-Based): Sent when the valid till date is within the next 7 days.
- Overdue (Time-Based): Sent if the valid till date is already passed, triggered when odometer is updated.
- Due Soon (Distance-Based): Sent when odometer is within 500 km of service due odometer.
- Overdue (Distance-Based): Sent if odometer exceeds service due value.
- Driver Communication
- Notification emails are automatically sent to the vehicle's assigned driver.
- Helps drivers stay aware of maintenance without manual follow-ups.
Open Fleet App
Open fleet module and select service due from the menu.
Add New Service
Open service due module and click on new button and add the service.
Service Due
Open service and show all service history.
Summary
This module adds smart service due tracking to Odoo Fleet. It monitors both date-based and odometer-based service intervals and sends real-time email notifications to drivers when they log odometer readings. The system alerts for upcoming or overdue service without relying on cron jobs. It helps ensure timely maintenance, improves vehicle reliability, and keeps a complete history of past services.
Service Due Tracking
- Manage "Service Due" records for each vehicle.
- Supports both date-based and odometer-based service scheduling.
Email Notifications
- Email reminders are triggered instantly when a user logs a new odometer entry.
- The system checks if the vehicle's:
- Valid Till Date is near (within 7 days) or overdue.
- Odometer reading is within 500 km of the due limit or has exceeded it.
Driver Notification System
- Sends service reminders to the assigned driver's email.
-
Two types of emails:
- Due Soon
- Overdue
FAQs
Date-based: If today's date is near or past the "valid till date".
Odometer-based: If the vehicle's current odometer reading is near or past the "service due odometer".
After valid till date is passed – "Overdue" email sent every 30 days.
If odometer is within 500 km of due – "Service Due Soon" email.
If odometer has passed the due reading – "Overdue Distance" email.
Version 18.0
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