Odoo Online
Odoo.sh
On Premise
Mail Server Per User
Configure outgoing SMTP ownership per user in Odoo. Validate owner-email consistency, prevent duplicate owner mapping, and optionally link incoming servers for reply flow.
support@algoritmetic.com
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Core Features
Per-user outgoing SMTP ownership with validation, warning control and incoming linkage
User-Based Outgoing SMTP Ownership
Assign an owner on each outgoing server and route user emails through that owned SMTP configuration.
Owner Email and SMTP Username Validation
Ensure SMTP Username matches owner email to avoid misconfigured sender identities.
Automatic Per-User Server Reference
Outgoing mails can automatically reference the selected owner server when sender identity matches.
Duplicate Owner Warning
Shows warning and blocks duplicate owner assignment across outgoing mail servers.
Multi-Language Ready
Built for Odoo 19.0 with Community, Enterprise, and Odoo.sh compatible setup.
- Arabic
- Bulgarian
- Catalan
- Czech
- Danish
- German
- Greek
- Spanish
- Spanish (Latin America)
- Estonian
- Persian
- Finnish
- French
- Hebrew
- Hindi
- Croatian
- Hungarian
- Indonesian
- Italian
- Japanese
- Korean
- Kurdish
- Luxembourgish
- Lithuanian
- Latvian
- Mongolian
- Burmese
- Norwegian Bokmal
- Dutch
- Polish
- Portuguese
- Portuguese (Brazil)
- Romanian
- Russian
- Slovenian
- Serbian (Latin)
- Swedish
- Thai
- Turkish
- Ukrainian
- Vietnamese
- Chinese (Simplified)
- Chinese (Traditional)
See How Mail Server Per User Integrateswith Outgoing Mail Servers
Outgoing SMTP Screen
Owner selection, SMTP username validation, and per-user outgoing setup
Incoming Linkage Screen
Incoming mail linkage for owner-based reply flow and traceability
Warning and Validation
Show warnings for duplicate owner assignments and keep user/SMTP identity aligned
Our Features
Front Desk Control
Full Reservation Lifecycle
Dynamic Pricing Engine
Housekeeping Automation
POS to Folio Integration
Reporting and Export Suite
Frequently Asked Questions
Can I configure outgoing SMTP servers per user?
Will I get a warning for duplicate owner usage?
Must owner email and SMTP username match?
Is it compatible with Community and Enterprise?
Can I link an incoming mail server to the same owner?
How do I request technical support?
Latest Release
Initial production release of Mail Server Per User for Odoo 19.0 with owner-based routing and validation controls.
- Owner field on Outgoing Mail Servers
- Duplicate owner warning and validation
- Owner email and SMTP username consistency checks
- Automatic owner server reference on outgoing mails
- Optional incoming server linkage for reply context
- Outgoing and incoming server owner columns in list views
- Search filters for owned mail servers
- Works in Technical Email server screens
- UI translation coverage across multiple languages
- Built for secure user-based SMTP operations
Step-by-Step Setup
- Add the module to your addons path:
/path/to/your/custom/addons/mail_server_per_user - Restart Odoo and update Apps list: Apps > Update Apps List.
- Install the module: search Mail Server Per User in Apps and install it.
- Configure outgoing server: Settings > Technical > Email > Outgoing Mail Servers. Set Owner, Username (SMTP User), From Filter (preferably same email), and optional Incoming Mail Server.
- Mandatory rule: Owner email must match SMTP Username. Duplicate owner usage on multiple outgoing servers is blocked.
- (Optional) Configure incoming server: Settings > Technical > Email > Incoming Mail Servers. Set Owner and keep incoming Username equal to owner email. Then select this incoming server on outgoing server form.
- Test: run Test Connection on outgoing server form, then send a normal email (chatter/template). The system can auto-reference the owner server on mail records.
- Troubleshooting: verify owner email exists, SMTP Username matches exactly, owner is unique across outgoing servers, and server is active.
Example: Outgoing SMTP
- User: sales@company.com
- Name: Sales SMTP
- Owner: Sales User
- SMTP Host: smtp.gmail.com
- SMTP Port: 587
- Encryption: STARTTLS
- Username: sales@company.com
- Password: app password
- From Filter: sales@company.com
- Incoming Mail Server: Sales Incoming (optional)
Example: Incoming + Checklist
- Name: Sales Incoming
- Server Type: IMAP
- Server: imap.gmail.com
- Port: 993
- SSL: True
- Username: sales@company.com
- Password: app password
- Owner: Sales User
Owner.email == smtp_user- No second outgoing server for same owner
- Outgoing server Test Connection succeeds
- Check server assignment in Technical > Email > Emails
Support & Service Coverage
Installation Support
Module setup guidance, dependency checks, and environment readiness validation.
Configuration Assistance
Help with SMTP ownership setup, incoming linkage, and delivery configuration checks.
Issue Resolution
Functional troubleshooting, behavior analysis, and corrective guidance for stable operations.
Customization Scope
Consultation for custom fields, workflow extensions, and process-specific enhancements.
Support Email: support@algoritmetic.com
ALGORITMETIC Odoo Services
Custom Addon Development
Design and build custom Odoo addons tailored to your SMTP, communication, and workflow requirements.
Implementation & Consulting
End-to-end Odoo rollout planning, requirement analysis, process mapping, and go-live support.
Integration Services
Connect Odoo with third-party systems such as payment gateways, channels, APIs, and internal business tools.
Migration & Upgrades
Version migration, data transition, and technical upgrades with controlled risk and continuity planning.
Performance & Optimization
Optimize models, views, and workflows for faster user operations and cleaner day-to-day system behavior.
Ongoing Technical Support
Post-deployment maintenance, issue resolution, enhancement requests, and operational stability support.
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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