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OMNIX TECHNOLOGIES
Smart Gate Pass Management ProEvery truck, visitor, asset and contractor that crosses your gate — logged, approved and verifiable in seconds. Built natively on Odoo 18, no third-party hardware required.
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Key Features
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📊
Control Center Dashboard
Live counters for open passes, pending approvals and overdue returns — each a single click away from its filtered list.
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📋
Pass Type Forms
Inward / outward material, returnable items, asset transfers, vehicle entries, contractors and visitors — each with dedicated fields.
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📱
QR Verification at Gate
Every approved pass gets a unique QR code. Guard scans it, system confirms and logs timestamp — no separate scanner app needed.
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✅
Two-Level Approval
Department manager approves first, then security head signs off. Both steps recorded with digital signatures.
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⚠
High-Risk Flagging
Unusual quantities or contractor access patterns are flagged before approval — managers see the risk before they sign, not after.
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🔄
Returnable Item Tracking
Borrowed tools carry a due date. Overdue items turn red on the dashboard and trigger automatic reminders.
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Pass Types Supported
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📦 Material Inward Pass
Track incoming raw material and goods from vendors
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📦 Material Outward Pass
Authorise outgoing materials with department sign-off
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🔄 Returnable Item Pass
Due-date based tracking for borrowed tools and assets
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📦 Asset Transfer Pass
Intra-company asset movements with full approval chain
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🚗 Vehicle Entry Pass
Log vehicle number, driver, purpose and entry/exit time
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👥 Contractor / Visitor Pass
ID-based access with QR issuance and gate scan logging
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How a Pass Moves — 6 Stages
Request
Raised by dept.
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Dept. Approval
Manager signs
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Security OK
Head signs off
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QR Issued
Unique code
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Gate Scan
In & out logged
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Closed
Audit trail
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How to Use
Technical Specifications
| Odoo Version | 18.0 (Community & Enterprise) |
| Multi-company | Supported |
| External Hardware | Not required |
| Scanner App | Built-in (Odoo web client) |
| License | LGPL-3 |
What You Get
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Tamper-evident QR codes — each tied to one pass record; a copy will not validate at the gate. | |
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Full scan log — timestamp, guard name, location and result recorded for every scan. | |
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Digital signatures — requester, manager and gate officer all sign the same record. | |
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Priority approval queue — sorted by waiting time so no request sits unattended. | |
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Automatic overdue alerts — returnable items trigger reminders when due date passes. | |
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Customisable pass templates — branded PDF prints with company logo and pass details. |
Set up your gate in a single onboarding callNeed custom approval rules, barcode scanner integration, or branded templates? Our team configures it with you, end to end.
omnixtechnologies18@gmail.com · Omnix Technologies © 2026
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