Vendor Default Expense Account
by Odoo DevHouse https://apps.odoo.com/apps/modules/browse?author=Odoo%20DevHouse$ 15.00
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Lines of code | 70 |
| Technical Name |
partner_default_exp_account |
| License | OPL-1 |
| Website | https://apps.odoo.com/apps/modules/browse?author=Odoo%20DevHouse |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Lines of code | 70 |
| Technical Name |
partner_default_exp_account |
| License | OPL-1 |
| Website | https://apps.odoo.com/apps/modules/browse?author=Odoo%20DevHouse |
Vendor Default Expense Account
Automate vendor bill account assignments! This module automatically assigns default expense accounts to vendor bill lines that don't have products or accounts specified. Perfect for service businesses, consulting firms, and companies with multiple vendors requiring different expense categorizations. Save time, ensure accounting accuracy, and streamline your accounts payable process with intelligent automatic account assignment.
- Automatic Account Assignment: Automatically assigns default expense accounts to vendor bill lines
- Vendor-Specific Configuration: Set different default expense accounts for each vendor
- Smart Detection: Only applies to lines without products and without accounts
- Multi-Company Support: Configure different defaults per company
- Seamless Integration: Works automatically during bill creation and editing
- Accounting Compliance: Ensures all vendor bill lines have proper accounts
1. Configure Vendor Default Account
Set up default expense accounts for your vendors in the vendor form under Accounting tab.
2. Create Vendor Bill
Create a vendor bill as usual. The system will automatically handle account assignment.
Installation & Configuration
- Install the Module: Install through Odoo Apps or manually
- Access Contacts: Go to Contacts â Select a Vendor
- Configure Vendor: Navigate to Accounting tab and set "Default Expense Account"
- Create Vendor Bills: Create bills as usual - system handles account assignment automatically
- Multi-Company Setup: Configure different default accounts for same vendor across companies
- Validate Bills: Review and validate - all lines will have proper accounts assigned
Install the Module
After installation, you will see the new field "Default Expense Account" in the vendor form under Accounting tab.
Configuring Vendors
Navigate to Contacts â Select a Vendor â Accounting tab.
Set the "Default Expense Account" for each vendor that frequently sends service invoices.
Creating Vendor Bills
Create vendor bills as usual in Accounting â Vendors â Bills.
Select the vendor you configured earlier.
Automatic Account Assignment
When you add bill lines without products, the system automatically assigns the vendor's default expense account.
Important: This only applies to lines without products and without manually set accounts.
Lines with products or manually assigned accounts remain unchanged.
Multi-Company Configuration
For multi-company setups, you can set different default expense accounts for the same vendor in different companies.
The system automatically uses the correct account based on the current company context.
Validation and Accounting
Validate the bill as usual. The system ensures all lines have proper accounts assigned.
Accounting entries are created with the correct expense accounts automatically.
Pro Tip
Configure your top 20 vendors first for maximum efficiency. Use specific expense accounts for different vendor types (e.g., "Professional Fees" for consultants, "Office Expenses" for suppliers, "Marketing Expenses" for agencies).
Service Businesses
Automatically assign expense accounts for consulting, legal, and professional service invoices.
Multi-Company Operations
Maintain different default accounts for the same vendor across different companies.
Manufacturing & Retail
Streamline accounting for various vendor types with different expense categories.
Time Savings
Eliminate manual account assignment for vendor bill lines without products.
Accounting Accuracy
Ensure consistent account assignment and proper expense categorization.
Process Efficiency
Streamline accounts payable process with automated account assignment.
Data Integrity
Prevent accounting errors from missing accounts in vendor bills.
Do You Need Assistance or Have a Feature Request?
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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