Employee Petty Cash & Advance Manager by LucidBrainz is a comprehensive financial management solution for Odoo 18. This powerful module enables businesses to effortlessly track, reconcile, and report on employee petty cash accounts and advance payments with professional statement generation. Generate detailed PDF reports with automatic opening balance calculations, running balance tracking, and complete transaction histories including cash advances, vendor bill payments, expense reimbursements, and adjustments. Features include employee account number management, flexible date range filtering, Arabic/RTL language support for Middle East operations, and professional PDF formatting suitable for auditing and management review. Perfect for SMEs, manufacturing companies, healthcare organizations, retail chains, construction firms, and businesses requiring detailed employee cash accountability. Seamlessly integrates with Accounting, HR, Expense, and Asset modules for complete financial transparency!

• Employee-wise Petty Cash Management: Generate comprehensive financial statements for each employee showing complete transaction history. Track all advances, expenses, vendor payments, and adjustments in one unified report. Add unique account numbers to employees for better identification and tracking (e.g., EMP-001, ACC-123). Individual accountability with clear audit trails. Perfect for organizations with multiple field staff, project managers, or department heads handling petty cash.
• Automatic Opening Balance Calculation: System intelligently calculates opening balance from previous period transactions automatically. No manual entry required - computed from historical petty cash records and payment data. Includes previous petty cash amounts and automatically deducts past payments and adjustments. Provides accurate starting point for each reporting period. Ensures continuity between reporting periods for reliable financial tracking.
• Multi-Transaction Type Support: Handles diverse transaction types in single report. Petty Cash Advances (عهدة نقدية) - initial cash disbursements to employees. Vendor Bill Payments - track payments made to suppliers from petty cash. Expense Claims - employee reimbursements and out-of-pocket expenses. Petty Cash Adjustments (تسوية عهدة نقدية) - balance corrections, returns, and final settlements. Each transaction type properly identified and categorized in report.
• Professional PDF Report Generation: One-click generation of print-ready, audit-quality PDF statements. Company header with customizable logo and branding. Detailed transaction listing with document numbers, dates, and descriptions. Organized debit/credit columns with running balance calculation after each transaction. Summary section with total debits, credits, and final balance. Signature blocks for approval (Accountant, Finance Manager, Receiver). Professional formatting suitable for stakeholder presentations and audit requirements.
• Complete Arabic/RTL Language Support: Full Right-to-Left (RTL) layout implementation for Arabic-speaking regions. All field labels and headers professionally translated to Arabic (البيان، رقم القيد، التاريخ، مدين، دائن، الرصيد). Arabic report title "كشف حساب" (Account Statement) prominently displayed. Professional Arabic text rendering in PDF output with proper font support. Bilingual capability (English + Arabic) for international operations. Perfect for Middle East, North Africa, and Gulf region businesses. Meets local compliance requirements for Arabic documentation.
• Flexible Date Range Filtering: Generate reports for any custom date range with intuitive date picker interface. Support for monthly, quarterly, semi-annual, or yearly analysis periods. Historical reporting capability for any past period review and audit. Date validation ensures data integrity (start date cannot exceed end date). Filter transactions precisely to match accounting periods or project timelines. Perfect for period-end reporting, budget reviews, and financial audits.
• Running Balance Calculation: Real-time balance computation for every transaction line in the report. Clear formula: Balance = Opening Balance + Debits - Credits, applied continuously. Instant visibility of cash position at each transaction point in time. Easy identification of discrepancies, shortages, or unusual patterns. Audit-friendly transaction tracking with complete trail. Helps identify when employee needs additional advance or should return excess cash.
• Seamless Module Integration: Deep integration with Odoo Accounting module for vendor bill payment tracking and journal entries. HR module connection for employee master data, job positions, and organizational structure. Expense module integration for automatic expense claim reconciliation and reimbursement tracking. Asset module compatibility for asset-related petty cash transactions. Requires lb_petty_cash base module for complete petty cash transaction management functionality.
• Employee Account Number Management: Assign and manage unique account identifiers for each employee (examples: EMP-001, ACC-123, STAFF-456). New "Account Number" field seamlessly added to HR Employee form after Job Position field. Account numbers prominently displayed on all reports for quick identification. Helps maintain organized records when dealing with large employee counts. Supports various numbering schemes - departmental, role-based, or sequential. Better reconciliation and tracking for finance teams and auditors.
• Smart Data Filtering: Intelligent transaction filtering by employee, date range, and transaction state. Only includes confirmed transactions with states: paid, reconciled, and adjust for accuracy. Automatic exclusion of draft, cancelled, or pending transactions ensures report reliability. Clean and accurate reporting data without manual cleanup required. Prevents confusion from incomplete or unconfirmed transactions. Focus on finalized, audit-ready information only.
• Comprehensive Data Validation: Robust date range validation ensures from date is always less than or equal to to date. Required field validation prevents report generation with incomplete data (employee and dates mandatory). Clear, user-friendly error messages guide users to correct issues immediately. Prevents report generation with missing or invalid information. Ensures high data quality and accurate financial reporting every time.
• User-Friendly Wizard Interface: Clean, intuitive wizard design requiring minimal training for users. Simple 3-field interface: Employee dropdown selection, Date From picker, Date To picker. One-click "Print Report" button generates statement instantly. Modal/popup design doesn't disrupt workflow or navigation. Accessible from Accounting → Reporting menu for easy discovery. Fast report generation - typically completes in 5-10 seconds.
• Detailed Transaction Information: Comprehensive data in each report line. Month name for easy period identification. Transaction date in DD/MM/YYYY format. Clear description in both Arabic and English. Document number for reference and tracking. Invoice/reference numbers for bill payments. Vendor name for bill transactions. Product details including name, description, unit price, quantity ordered. Tax amount calculation and display. Separate debit and credit columns for clarity. Running balance showing current position after each transaction.
• Expense & Bill Reconciliation: Automatic linking of vendor bills with petty cash payment records line by line. Track individual expense sheet items with their exact amounts and descriptions. Proportional calculation when single payment covers multiple invoice lines accurately. Product-wise breakdown showing quantities, unit prices, and totals. Automatic tax amount calculation and separate display. Complete reconciliation between advances given and expenses incurred for transparency.
• Security & Access Control: User access rights managed through standard Odoo security model (ir.model.access.csv). Configurable read, write, create, and delete permissions for wizard model. Wizard accessible only to authorized accounting users preventing unauthorized access. Secure handling of sensitive financial data with audit logging. Role-based access control ensures appropriate segregation of duties. Protection of confidential employee cash information from unauthorized viewing.
• Easy Configuration & Setup: Minimal configuration required - install and start using immediately. lb_petty_cash dependency provides robust base functionality for transactions. Standard Odoo menu integration appears automatically in Accounting → Reporting → Petty Report. Compatible with both Odoo 18 Community and Enterprise editions without modifications. Works seamlessly with existing accounting setup and HR data. No complex setup wizards or configuration screens to navigate. Professional results within minutes of installation.