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Purchase 3-Way Match & B2B Vendor Portal

by
Odoo

$ 594.54

v 18.0 Third Party
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Inventory (stock)
• Invoicing (account)
• Purchase (purchase)
• Website (website)
Lines of code 6095
Technical Name purchase_3way_match
LicenseOPL-1
Websitehttps://github.com/Shekhar897/OdooApps
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Inventory (stock)
• Invoicing (account)
• Purchase (purchase)
• Website (website)
Lines of code 6095
Technical Name purchase_3way_match
LicenseOPL-1
Websitehttps://github.com/Shekhar897/OdooApps
Vanguard ERP
Purchase 3-Way Match
OK   ODOO 18 COMMUNITY EDITION

Stop Procurement Leaks
Before They Cost You

Enterprise-grade 3-way matching, vendor portal, and RFP management. Automated bill validation that pays for itself in prevented discrepancies.

0.5-2%
Cost Recovery
60%
Time Savings
100%
Audit Ready
<1hr
Setup Time
THE PROBLEM

The Hidden Cost of Manual Matching

Without automated controls, procurement silently drains your bottom line at every transaction.

1

Silent Financial Leaks

1-3% of annual spend lost to undetected price variances, quantity mismatches, and duplicate payments that manual cross-referencing simply misses.
2

Paying for Unreceived Items

Without systematic PO-to-receipt validation, your AP team approves invoices for short shipments, never-delivered items, and unauthorized price increases.
3

Fraud & Collusion Risk

Weak controls on pricing and quantities create gaps that internal auditors flag immediately. Manual processes cannot scale to detect sophisticated schemes.
4

Audit Readiness Crisis

Manual proof-of-control reviews consume weeks of AP staff time per audit cycle. Missing documentation creates compliance exposure and delays.
Measurable Impact on Your Bottom Line

Industry benchmarks for mid-to-large procurement operations

0.5-2%
Annual spend recovered from prevented overpayments
60%
Reduction in manual reconciliation time
100%
Complete audit trail documentation
SOLUTION

Complete Procurement Control Suite

Not just a matching checkbox — a full enterprise solution that pays for itself in prevented discrepancies.

3-Way Matching Engine

Automated PO / Bill / Receipt Validation

Compare purchase orders, vendor bills, and goods receipts before payment approval — not after.

Configurable Tolerance Rules

Set variance thresholds by vendor, product category, or transaction amount.

Line-Item and Header Validation

Validates quantities, unit prices, taxes, shipping, and discounts in one pass.

Smart Exception Categories

Auto-classifies mismatches: over-billing, quantity variance, missing receipts, duplicate invoices.

Exception Management & Approvals

Risk-Based Approval Routing

Routes exceptions by severity, dollar threshold, and variance type to the appropriate approver.

Complete Audit Trail

Immutable log of every match result, approval, override, and resolution.

Native Odoo Integration

Blocks payment workflow until exceptions resolve. Seamless Purchase, Inventory, Accounting integration.

Controlled Override Workflow

Force-match requires mandatory justification and higher-level approval.

Dashboards & Reporting

Real-Time Exception Dashboard

Pending matches, outstanding exceptions, aging analysis, and payment holds.

Compliance Reports

3-way match summary, exception aging, duplicate detection, over-billing analysis.

Vendor Performance Scorecards

Track supplier quality, delivery accuracy, and invoice accuracy.

Enterprise Performance

Handles 1,000+ bills per month with sub-second matching.
RFP & VENDOR MANAGEMENT

Strategic Sourcing Workflow

Weighted vendor evaluation, comparison matrix, and structured RFP process before PO creation.

RFQ Comparison Matrix

RFQ comparison matrix with weighted scoring and project-level vendor tracking

RFQ Dashboard

RFQ dashboard with 3-way match status and approval progress

B2B VENDOR PORTAL

Self-Service Vendor Collaboration

Vendors manage RFQs, acknowledge POs, submit invoices, and download statements.

Vendor Portal

Vendor portal: PO acknowledgment, invoices, and amendments

Vendor SOA

Vendor statement of account with transaction history and aging

HOW IT WORKS

Five Steps from PO to Controlled Payment

Automated validation at every stage — zero manual cross-referencing required.

1
Create PO
Purchase order entered		 →
2
Receive Goods
GRN in Stock		 →
3
Vendor Bill
Bill registered		 →
4
Auto Match
Validation runs		 →
5
Approve
Match or exception
OPERATIONAL IMPACT

Benefits Beyond Cost Recovery

Transform procurement from a cost center into a strategic advantage.

End-to-End Procurement Visibility
Track every purchase from requisition through payment.		 Faster Exception Resolution
Clear workflows reduce DPO and capture early payment discounts.
Proactive Fraud Prevention
Detect collusion and ghost vendors before losses accumulate.		 Scalable Control Framework
Maintains rigor as transaction volume grows.
Instant Audit Readiness
Export complete documentation on demand.		 Strategic AP Capacity
Free staff from manual matching for higher-value work.
TECHNICAL DETAILS

System Requirements & Performance

Built for Odoo 18 Community Edition.

System Requirements

Odoo: 18.0 Community
Modules: Purchase, Stock, Accounting, Portal, Website
Setup: 30-45 minutes

Performance

Throughput: 1,000+ bills/month
Speed: Sub-second matching
Reports: PDF audit, RFP comparison, SOA, SOQ

Ready to Close Your Procurement Leaks?

Install Purchase 3-Way Match and start preventing discrepancies with your next vendor bill.

Audit-ready controls. Deploy in under an hour.

Vanguard ERP - Purchase 3-Way Match

Precision Procurement Controls for Odoo 18 Community Edition

Last updated: May 2026

Odoo Proprietary License v1.0

This software and associated files (the "Software") may only be used (executed,
modified, executed after modifications) if you have purchased a valid license
from the authors, typically via Odoo Apps, or if you have received a written
agreement from the authors of the Software (see the COPYRIGHT file).

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LGPL, MIT, or proprietary licenses similar to this one).

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or modified copies of the Software.

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