Employee Overtime Request Management

$ 60.00

v 18.0 Third Party

Availability	Odoo Online Odoo.sh On Premise
Odoo Apps Dependencies	• Attendances (hr_attendance) • Employees (hr) • Discuss (mail) • Project (project)
Lines of code	733
Technical Name	`rcs_hr_overtime_request`
License	AGPL-3
Website	https://www.reliution.com
Versions	16.0 17.0 18.0

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Availability	Odoo Online Odoo.sh On Premise
Odoo Apps Dependencies	• Attendances (hr_attendance) • Employees (hr) • Discuss (mail) • Project (project)
Lines of code	733
Technical Name	`rcs_hr_overtime_request`
License	AGPL-3
Website	https://www.reliution.com
Versions	16.0 17.0 18.0

Employee Overtime Request Management

Streamline employee overtime requests and approvals with ease.

The Employee Overtime Request Management is a feature-rich Odoo module that empowers HR departments and team managers to streamline the entire overtime request and approval process. With a user-friendly interface, this app allows employees to submit overtime requests, ensures clear approval workflows, and enables accurate tracking of extra working hours. Improve transparency, boost team productivity, and eliminate manual errors in managing overtime - all from a single, integrated platform.

This module is ideal for companies that need a controlled, auditable system for tracking extra work hours, even without using the payroll module.

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Video Tutorial

Employee Overtime Request Management Flow

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Features

Setup

Workflow

Hot Features

Employee Overtime Request Submission

Employees can submit overtime requests, including reasons and hours, directly from their self-service portal.

Approval Workflow

Approval system for HR managers with email notifications.

Overtime Hours Calculation

Employees can add date-wise overtime entries and manually request overtime hours based on them.

Detailed Features

01 Keep a detailed history of all overtime requests and actions taken for HR compliance.

02 HR and managers can verify overtime status using employee timesheet data.

03 The manager will be able to approve or reject requests. If rejected, a valid reason must be provided.

04 Email notifications for request submission, approval, and rejection.

Set Up

To begin with, have the Employee Overtime Request Management Module for Odoo downloaded in your system. For its proper setup, go through the below steps.

Firstly, you need to install the Employee Overtime Request Management App from Odoo Apps. It's easy to locate, just search on the name, you can identify it with the Employee Overtime Request Management icon. Hold on, you also need to enable it.

Apps >> Employee Overtime Request Management >> Activate

To assign User Access Rights, navigate to Settings > Users & Companies > Users and grant the appropriate access groups.

If you want the user only to create overtime requests, assign them to the Overtime User Group.

If you want the user to act as a manager who can approve or reject requests, assign them to the Overtime Manager Group.

Work Flow

To create an overtime request, go to Overtime > Overtime Requests and click the New button to create a new request.

You will now see the form view below. By default, the currently logged-in employee is automatically added to the Employee field, and their manager is automatically populated in the Manager field.

The employee can add their overtime entries under the Overtime Lines tab in the request form view. Date-wise overtime hours can be entered for each entry.

Inside the Overtime Lines tab, you will find a Smart Copy button. If the employee wants to duplicate the same line to the next day, they simply need to click this button. The current line will be copied, and a new line will be added with the date incremented automatically.

The employee can also add a note in the Note section of the form view. This note can include any details or comments related to the overtime request.

Inside the Timesheet tab, employee timesheet entries are displayed based on the date range entered in the Overtime tab of the form view. This allows the manager to review the employeeâs timesheet and, based on that information, approve or reject the overtime request.

You can find the Request button in the form header. If the employee wants to submit the overtime request to the manager, they simply need to click the Request button. After submission, the employee will no longer be able to modify the request data.

The manager can view all overtime requests submitted by employees. To take action, the manager can select a specific request that needs to be approved or rejected. When the request is opened, an Approve button will be visible. Simply click the Approve button to approve the request.

When the Approve button is clicked, the overtime request moves to the Approved state.

If the manager wants to reject a request, they can simply click the Reject button. Upon clicking, a pop-up window will appear, prompting the manager to enter or select a reason for rejection. Once the reason is provided, the request will be marked as rejected.

The rejection reason can be seen in the Manager Remarks field on the Overtime Request form view.

Once the request is submitted, a Cancel button becomes visible to the employee. If the employee wants to cancel the request, they can simply click the Cancel button to withdraw it.

When an employee or manager clicks the Cancel button, a form view will open, prompting them to select or enter a reason for canceling the request. After providing the cancellation reason, the user can proceed to cancel the request.

When the cancel button is clicked, the overtime request moves to the Cancelled state.The cancel reason can be seen in the Manager Remarks field on the Overtime Request form view.

The manager receives an email when a new overtime request is submitted by an employee. The employee is notified via email when the request is approved, rejected, or cancelled.

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