Saudi Employee Iqama & Documents Management

Complete solution to manage employee Iqama, visas, work permits and document expiry.

Overview

Saudi Employee Iqama & Documents Management helps HR departments manage employee documents and automatically track expiration dates, send email notifications, and maintain complete renewal history.

Employee Documents Inside Employee Form

Documents are fully integrated inside the employee profile for easy access.

Centralized Documents Management

Manage all employee documents from one place with color-coded statuses.

Automatic Expiring Soon Notifications

Employees receive automatic email alerts when documents are about to expire.

Expired Documents Alerts

The system automatically detects expired documents and sends notifications.

Document Renewal Workflow

Renew expired documents and keep complete history with renewal date tracking.

Automatic Daily Status Update

A scheduled action runs automatically every day to update document states and trigger email notifications without any manual intervention.

• Automatic status updates.
• Expiring Soon detection.
• Expired document detection.
• Automatic email notifications.
• Prevent duplicate emails.
• Runs daily in the background.

Main Features

• Manage Iqama documents.
• Manage Work Permits.
• Manage Visa Documents.
• Manage Other Employee Documents.
• Document attachments support.
• Automatic expiry monitoring.
• Remaining days calculation.
• Document renewal workflow.
• Renewal history tracking.
• Email notifications.
• Chatter tracking.
• Status badges and color decorations.
• Integrated with Employee Form.
• Cron automation.
• Compatible with Community and Enterprise editions.

Supported Statuses

• Valid
• Expiring Soon
• Expired
• Renewed

Compatibility

✓ Odoo 18 Community