| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Inventory (stock)
• Invoicing (account) • Discuss (mail) |
| Lines of code | 609 |
| Technical Name |
sale_register |
| License | OPL-1 |
| Website | https://ahex.co |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Inventory (stock)
• Invoicing (account) • Discuss (mail) |
| Lines of code | 609 |
| Technical Name |
sale_register |
| License | OPL-1 |
| Website | https://ahex.co |
Sales Register Excel Report
Generate detailed, invoice-wise Sales Register Excel spreadsheets with dynamic account code mappings, multi-currency conversions, and tax breakdowns.
Streamline Sales Reconciliation
Reconciling monthly sales registers for tax compliance, accounting, and audits can be extremely tedious when dealing with currency conversions, tax subdivisions, and dynamic accounts. This module automates sales data extraction by offering a clean Excel export wizard. It pulls customer invoices and outbound refund credit notes, automatically mapping dynamic ledger accounts, foreign/domestic currency splits (based on custom USD rates), customer reference details, and GST rate breakdowns.
Key Features
Dynamic Ledger Mapping
Automatically scans lines to identify active ledger codes, adding them as dynamic columns dynamically in the Excel sheet.
Multi-Currency Conversions
Separates Foreign Currency (FC) and Domestic Currency (DC) totals, applying invoice exchange rates dynamically.
GST Tax Splits
Organizes tax columns for CGST (9%), SGST (9%), IGST (18%), and IGST (0%) assessable values and totals.
Order & Shipping References
Automatically pulls relevant Customer PO numbers, Sales Order sequences, and related Stock Pickings (Shipment Numbers).
Customer Commercial Data
Includes specific partner configurations such as Customer Party Types, Partner Codes, and GSTIN values.
Financial Totals Summary
Calculates and appends dynamic summary and grand summary rows summarizing all item amounts, discounts, and ledger subtotals.
Professional Excel Structure
The exported spreadsheet utilizes professional formatting rules. Numeric columns are pre-formatted using decimals and localized currency symbols, columns auto-adjust width parameters to avoid text-wrapping, and header grids are locked (frozen) to provide ease of data lookup.
Step-by-Step Workflow
|
1
|
Partner SetupSpecify Partner Codes and Party Types (Customer, Vendor, Other) on your contact card configurations. |
|
2
|
Invoice Reference InputsFill out Customer PO Number, Custom Invoice Type (Local vs Export), and foreign currency exchange multiplier rates if invoicing in USD. |
|
3
|
Run the Export WizardNavigate to Invoicing -> Reporting -> Sales Register Report. Choose your date parameters and click Export Excel. |
|
4
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Download and AuditThe system automatically builds, attaches, and downloads a formatted spreadsheet showing detailed transaction reconciliations. |
Report Columns Breakdown
The exported Sales Register Excel worksheet generates a robust list of commercial columns including:
| Column Type | Description of Extracted Columns |
|---|---|
| Header Metadata | Invoice Custom Type, Transaction Category, Invoice Number, Invoice Date, Status. |
| Commercial References | Customer PO Number, Sales Order Number, Sales Shipment Number. |
| Customer Metadata | Party Type, Target Site / Party Code, Target Site / Party Description, Party Account Code & Description, Target Site / Party GST-TIN, Party State. |
| Currencies & Multipliers | Billing Currency, Exchange Rate. |
| Financial Values (FC & DC) | Total Item Amount, Total Discount Amount, Total Tax Amount, Taxable Amount, Total Invoice Amount. |
| Dynamic GL Accounts | Dedicated dynamically added columns for each general ledger account code scanned from active invoice lines. |
| GST Split Mapping | CGST 9% (Assessable Value & Tax), SGST 9% (Assessable Value & Tax), IGST 18% (Assessable Value & Tax), IGST 0% (Assessable Value & Tax). |
Technical Details
This module seamlessly integrates with standard Odoo Sales, Accounting, and Stock apps, linking invoices to delivery sheets and sales order files automatically.
| Information | Detail |
|---|---|
| Technical Name | sale_register |
| Odoo Version | 18.0 (Community & Enterprise Editions) |
| Dependencies | account sale stock |
| License | OPL-1 |
| Author | Ahex Technologies |
| Website | www.ahex.co |
Frequently Asked Questions
How are dynamic ledger account columns extracted?
The system parses all invoices within the user-defined start and end dates, detects all unique account codes on active invoice lines, and adds them dynamically as dynamic columns to the Excel layout, summarizing subtotals.
Does this report support multi-currency calculations?
Yes. It separates values into Foreign Currency (FC) and Domestic Currency (DC). For non-INR transactions, the domestic value is automatically multiplied by the customer exchange rate entered on the invoice.
How are shipment numbers retrieved?
The module traces active invoice lines back to their related Sales Orders, and queries all linked stock pickings that are in a "Done" status, mapping their sequence names to the spreadsheet row.
Can we run the report for draft/unposted invoices?
No. The module queries only "posted" customer invoices and outbound refund credit notes to ensure that financial data matches audited general ledgers.
Professional Support & Integration
Need help mapping custom taxes, adding specific column summaries, or linking accounting logs to custom analytical accounts? Our engineering team is here to assist.
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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