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  1. APPS
  2. Purchase
  3. Purchase Backdate and Postdate in Odoo v 18.0
  4. Sales Conditions FAQ

Purchase Backdate and Postdate in Odoo

by SimBeez IT Solutions LLP https://simbeez.com/
Odoo

$ 45.00

v 18.0 Third Party
Apps purchases are linked to your Odoo account, please sign in or sign up first.
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Inventory (stock)
• Purchase (purchase)
• Discuss (mail)
• Invoicing (account)
Lines of code 551
Technical Name sim_purchase_backdate_and_postdate
LicenseAGPL-3
Websitehttps://simbeez.com/
You bought this module and need support? Click here!
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Inventory (stock)
• Purchase (purchase)
• Discuss (mail)
• Invoicing (account)
Lines of code 551
Technical Name sim_purchase_backdate_and_postdate
LicenseAGPL-3
Websitehttps://simbeez.com/

Purchase Backdate and Postdate in Odoo

The Purchase Backdate and Postdate module enhances purchase document control by allowing users to set custom backdated or postdated dates on Purchase Orders and Vendor Bills, independent of the system's current date. This flexibility is especially useful for businesses that need to record purchases based on actual transaction dates, delayed documentation, or future-dated agreements. By maintaining accurate accounting periods and audit trails, the module helps ensure compliance, improves reporting accuracy, and provides better alignment between operational activities and financial records without disrupting standard purchase workflows.

configuration_icon Key Features
configuration_icon Setup
configuration_icon Workflow

Key Features


Backdate Purchase Orders

Allows permitted users to assign past dates to Purchase orders for accurate historical record-keeping and corrections.

Postdate Purchase Orders

Enables future-dated Purchase orders to support advance bookings, scheduled purchases, or planned transactions.

User Access Control

Restricts backdate and postdate capabilities to authorized users, ensuring compliance with internal controls.

Seamless Purchase Workflow Integration

Works natively within the standard purchases process without affecting confirmations, billing, or reporting.

Set Up & Configuration

Download & Install: Install the Purchase Backdate and Postdate in Odoo from the Odoo App Store.

Navigate to the Purchase module, then go to Configuration >> Settings.
Scroll down to the Purchase Order Backdate section.

Once enabled, the following options will appear. Configure them to fit your workflow: Sync Bill Date with Purchase Order Date, Sync Receipt Date with Purchase Order Date, Enable Purchase Order Notes

When Enable Purchase Order Notes, then the Require Notes for Purchase Orders field will appear.

For Bulk Updates: To allow a user to backdate multiple orders, navigate to
Settings >> Users & Companies >> Users.

Select the user, and under theTechnical access rights, check the box for Mass Purchase BackDate Setter.

Work Flow

To Backdate a Single Purchase Order:

Navigate to the Purchase module and open or create a Request for Quotation (RFQ).

Click the Order Deadline (which serves as the PO date) and select your desired past or future date.
Fill in the Notes field if it appears and has been made mandatory in the settings.
Click Confirm Order. The date you chose is now the official Purchase Order Date.

Use the smart buttons to check the corresponding Receipt and Vendor Bill.
The dates on these documents will now match the new Order Date (if you have enabled this in the settings).

To Backdate Multiple Purchase Orders at Once:

Go to the main Request for quotation list view by navigating to
Purchase >> Orders >> Requests for Quotation.

Select the checkboxes next to all the RFQs or Purchase Orders you wish to update.
Click the Action button at the top of the list.
Choose the Multiple assign backdate option from the menu.

In the pop-up window that appears, set the new date and add any remarks. Click confirm to apply these changes to all selected orders.

Frequently Asked Questions (FAQs)

Which purchase documents support backdated and postdated entries?

The module allows backdated and postdated dates on Purchase Orders and Vendor Bills, ensuring accurate transaction recording across procurement and accounting processes.

Does changing the document date affect accounting and reports?

Yes, the selected date is reflected in accounting entries and related reports, helping maintain correct period-wise financial records and compliance.

Is any special configuration required after installing the module?

No additional configuration is required. Once installed, users can directly set backdated or postdated dates while creating or editing purchase documents, based on their access rights.

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