Gym Management Pro | Fitness Club Membership, QR Check-In, Classes, Trainers & Gemini AI
by Steven Marp https://apps.odoo.com/apps/browse?order=Newest&repo_maintainer_id=512936$ 1500.00
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Calendar (calendar)
• Discuss (mail) • Invoicing (account) • Sales (sale_management) • Website (website) |
| Lines of code | 2192 |
| Technical Name |
sm_gym_management |
| License | OPL-1 |
| Website | https://apps.odoo.com/apps/browse?order=Newest&repo_maintainer_id=512936 |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Calendar (calendar)
• Discuss (mail) • Invoicing (account) • Sales (sale_management) • Website (website) |
| Lines of code | 2192 |
| Technical Name |
sm_gym_management |
| License | OPL-1 |
| Website | https://apps.odoo.com/apps/browse?order=Newest&repo_maintainer_id=512936 |
Gym Management Pro
Complete Odoo 18 gym management system for memberships, invoices, QR check-in, classes, personal trainers, body measurements, dashboard analytics, and Gemini AI fitness plans.
Real Gym Workflow, From Setup to Daily Operations
Configure Gemini AI, create plans, sell memberships, collect invoices, check members in by QR, manage classes, schedule coaches, track progress, generate AI plans, and monitor everything from one dashboard.
Membership Revenue
Plans, contracts, invoices, payments, active status, and revenue visibility.
QR Access Control
Kiosk QR check-in with paid, unpaid, expired, already-inside, and checkout rules.
Classes & Trainers
Class booking, attendance, PT sessions, trainer rates, and automatic coach schedule.
Gemini AI Fitness
AI workout plan, diet suggestion, and renewal risk based on real member activity.
User Guide Workflow
Follow these screens in order to understand how the module works from initial setup to daily gym operation.
Step 1: Configure Gemini AI Settings
Enter the Gemini API key, choose the Gemini model, and prepare AI plan generation for gym members.
Step 2: Test Gemini Connection
Confirm that the configured API key and model can connect before generating member workout plans.
Step 3: Create Membership Plan
Set membership duration, price, invoice product, included classes, and included personal trainer sessions.
Step 4: Create Class Package
Offer class packages as a plan type for group training programs and bundled class access.
Step 5: Create Personal Trainer Package
Sell PT packages with personal training session allowances and dedicated pricing.
Step 6: Create Member Contact
Member data links to Odoo contacts for email, phone, invoicing, and customer history.
Step 7: Review Member Profile
See profile details, membership status, active contract, QR token, emergency contact, and check-in status.
Step 8: Create Membership Contract
Assign member, plan, start date, end date, price, invoice state, and activate the contract.
Step 9: Track Membership Contracts
Monitor contracts by member, plan, start/end date, price, payment state, and contract state.
Step 10: Create and Pay Invoice
Membership invoices integrate with Accounting and control paid or unpaid member access.
Step 11: Confirm Contract on Member
The member form shows the active membership contract, plan, dates, payment status, and active state.
Step 12: Scan QR Check-In Accepted
When membership is valid and no active visit exists, the kiosk page accepts the check-in.
Step 13: Scan QR Check-In Blocked
Blocked check-ins show member name, reason, timestamp, and instruction for front desk staff.
Step 14: Check Out Member
Close active visits, record checkout time, calculate duration, and allow another visit later.
Step 15: Review Member Check-In History
Every allowed and blocked check-in stays visible on the member for audit and support.
Step 16: Audit Check-In Log
Filter and inspect all visit records by display name, member, date, duration, status, reason, and contract.
Step 17: Open Check-In Detail
Open an individual check-in to review member, check-in time, checkout time, status, reason, and contract.
Step 18: Create Group Class
Create class schedules with trainer, start/end time, capacity, booked count, seats available, and state.
Step 19: Complete Class Attendance
Mark the class done and automatically record booked members as attended.
Step 20: Manage Trainers
Maintain trainer records with contact, specialization, hourly rate, and active status.
Step 21: Review Automatic Coach Schedule
Coach schedule combines group classes and personal training sessions in one read-only timeline.
Step 22: Book Personal Training Session
Book one-on-one PT sessions with member, start time, end time, trainer, and booking state.
Step 23: Record Measurement Baseline
Capture initial height, weight, body fat, muscle mass, BMI, and coaching notes.
Step 24: Update Progress Measurement
Add new measurement records so trainers and AI can compare progress over time.
Step 25: Compare Measurement List
Compare body measurement records and BMI changes across dates.
Step 26: Review Progress on Member
Member profile keeps all measurement history close to membership, check-in, and AI data.
Step 27: Generate Gemini AI Plan
Generate workout plan, diet suggestion, and renewal risk from member profile, progress, classes, trainer sessions, and check-ins.
Step 28: Monitor Dashboard Metrics
Track active members, expiring contracts, today check-ins, blocked check-ins, and monthly revenue.
Step 29: Review Daily Operations
Use the dashboard to review recent check-ins, upcoming classes, trainer schedule, and operation health.
One Odoo App for Complete Gym Operations
Gym Management Pro helps fitness clubs, gyms, personal training studios, wellness centers, and health clubs manage membership revenue, member access, coaching schedules, progress tracking, dashboard reporting, and AI-powered member engagement inside Odoo.
Gym Management Pro - Odoo 18 Guide
Overview
Gym Management Pro runs core fitness club operations inside Odoo: members, memberships, invoices, QR check-ins, class bookings, trainer sessions, body measurements, dashboard metrics, and Gemini AI plans.
Main Flow
- Create membership plans.
- Create gym members.
- Create membership contracts.
- Activate contracts and create invoices.
- Check members in from the member form or QR URL.
- Schedule group classes and trainer sessions.
- Track body measurements.
- Generate AI workout and diet plans when Gemini is configured.
Configuration
Open Settings > Gym Management and configure Gemini API key and model if AI plans are used.
Maintainer
Steven Marp
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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