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Stock Adjustment Approval

by
Odoo

$ 74.26

v 18.0 Third Party
Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Inventory (stock)
Lines of code 179
Technical Name stock_adjustment_approval
LicenseOPL-1
Websitehttps://apps.odoo.com/apps/modules/browse?author=Odoo%20DevHouse
Versions 18.0 19.0
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Availability
Odoo Online
Odoo.sh
On Premise
Odoo Apps Dependencies • Discuss (mail)
• Inventory (stock)
Lines of code 179
Technical Name stock_adjustment_approval
LicenseOPL-1
Websitehttps://apps.odoo.com/apps/modules/browse?author=Odoo%20DevHouse
Versions 18.0 19.0

Stock Adjustment Approval - Inventory Approval Workflow

Add an approval workflow to inventory adjustments. Prevent unauthorized stock changes, enforce managerial review, and maintain audit trails for all inventory corrections - perfect for regulated industries, multi-location warehouses, and companies with strict inventory control policies.



Problem: Uncontrolled Inventory Adjustments

In standard Odoo, any user with inventory access can immediately apply inventory adjustments - no review, no approval, no oversight.

This creates significant risks for businesses:

  • Warehouse staff can make unauthorized stock changes without review
  • No separation of duties - same person counts and approves inventory
  • Inventory errors can be silently hidden or manipulated
  • No audit trail for who approved stock adjustments
  • Difficulty meeting SOX, ISO, or GAAP compliance requirements
  • Count corrections applied immediately - no time for review
  • Management has no visibility into pending inventory changes


Solution: Four-State Inventory Approval Workflow

This module adds a complete approval workflow to inventory adjustments. Users enter counts -> Submit for approval -> Approvers review and Approve or Refuse -> Only approved adjustments can be applied. Activities notify approvers, and dedicated "Pending Approvals" views help managers focus on what needs review. Full audit trail of who approved what and when.



Key Features
  • Four-State Approval Workflow: To Submit -> Submitted -> Approved / Refused
  • Submit for Approval: Users submit inventory adjustments for managerial review
  • Approve / Refuse Actions: Authorized approvers can approve or reject adjustments
  • Activity Scheduling: Automatic TODO activities created for all approvers
  • Dedicated Approver Group: "Inventory Adjustments Approval" group controls who can approve
  • Visual Status Badges: Color-coded badges (To Submit, Submitted, Approved, Refused)
  • Pending Approvals Menu: Dedicated view showing only submitted adjustments
  • Apply Button Restricted: "Apply" button only visible on approved adjustments
  • Bulk Approve / Refuse: Approve or refuse multiple adjustments at once
  • Filter Presets: Quick filters for To Submit, Pending Approval, Approved, Refused
  • Apply All Approved: One-click apply for all approved adjustments
  • Auto-Clear Activities: Activities automatically removed on approve/refuse
How It Works

1. Inventory Adjustment - User Sets Quantity

Inventory -> Adjustments -> Set new quantity. Status shows "To Submit".

Inventory Adjustment To Submit - Odoo Interface
Inventory Adjustment To Submit - Odoo Interface

2. Submit for Approval - Pending Approval

User clicks "Submit" - status changes to "Submitted", activity created for approvers.

Submitted for Approval - Odoo Interface

3. Approver Reviews - Approve or Refuse

Approver sees "Pending Approvals" menu, reviews, and clicks Approve or Refuse.

Approve and Refuse Buttons - Odoo Interface

4. Approved - Apply Button Visible

After approval, Apply button appears - adjustment can be applied to stock.

Approved Adjustment Ready to Apply - Odoo Interface

5. Pending Approvals Menu - Dedicated Approver View

Inventory -> Operations -> Adjustments -> Pending Approvals (approvers only).

Pending Approvals Menu - Odoo Interface
Pending Approvals Menu - Odoo Interface
Pending Approvals Menu - Odoo Interface
Pending Approvals Menu - Odoo Interface

Installation & Configuration

  1. Install the Module: Install through Odoo Apps or manually copy to addons path
  2. Dependencies: Requires stock and mail modules
  3. Restart Server & Update: Restart Odoo and update the app list
  4. Configure Approvers: Go to Settings -> Users -> Select user -> Edit -> Add "Inventory Adjustments Approval" group
  5. No Additional Configuration: Module works immediately after installation
  6. Test: Inventory -> Adjustments -> Set quantity -> Submit -> As approver, approve -> Apply
Guide: Using Stock Adjustment Approval

Step 1: Configure Approvers

Go to Settings -> Users & Companies -> Users. Open a user who should be able to approve inventory adjustments. Under Access Rights, add the "Inventory Adjustments Approval" group. This group controls who can see the Approve/Refuse buttons and the Pending Approvals menu.

Step 2: Create Inventory Adjustment

Go to Inventory -> Operations -> Adjustments. Click "New Adjustment" or edit an existing inventory line. Set the new quantity for a product. The status shows "To Submit".

Step 3: Submit for Approval

On the adjustment line, click the "Submit" button. The status changes to "Submitted". An activity is automatically created for every user in the approver group, notifying them that inventory approval is required.

Step 4: Approver Reviews Adjustment

Approvers can access pending adjustments in two ways:

  • Activities: Check the Activities menu in the top-right corner for approval tasks
  • Pending Approvals Menu: Go to Inventory -> Operations -> Adjustments -> Pending Approvals

The approver reviews the adjustment and clicks:

  • Approval - to approve the adjustment (status becomes "Approved")
  • Refuse - to reject the adjustment (status becomes "Refused")

Step 5: Apply Approved Adjustments

After approval, the "Apply" button becomes visible on the adjustment line. Click "Apply" to apply the inventory adjustment to stock. For bulk application of all approved adjustments, use the "Apply All" button.

Pro Tip - Separation of Duties

For maximum internal control, ensure that the person who counts inventory is NOT in the "Inventory Adjustments Approval" group. This creates true separation of duties - the person submitting adjustments cannot approve their own work. Assign approval rights only to warehouse managers, controllers, or finance team members.

Important - No Approver Configuration

If you try to submit an inventory adjustment and no users are assigned to the "Inventory Adjustments Approval" group, the module will show an error message. Always configure at least one approver before using the approval workflow. The submit action creates activities for ALL users in the approver group - any one of them can approve.

Use Cases

SOX Compliance

Meet Sarbanes-Oxley internal control requirements for inventory valuation adjustments.

ISO 9001 / 27001

Demonstrate documented approval processes for inventory changes - audit-ready.

Multi-Warehouse Operations

Centralize approval authority across multiple locations - one approver reviews all adjustments.

Audit Trail Requirements

Full history of who submitted, who approved, and when - complete inventory audit trail.

High-Value Inventory

Jewelry, electronics, pharmaceuticals - require managerial approval before adjusting high-value stock.

Fraud Prevention

Prevent unauthorized inventory manipulation - separation of duties between counters and approvers.

Business Benefits

Stronger Internal Controls

Prevent unauthorized inventory adjustments - mandatory approval before stock changes.

Regulatory Compliance

Meet SOX, ISO, GAAP, and other compliance requirements for inventory controls.

Audit Visibility

Complete audit trail of inventory adjustments - who submitted, who approved, when applied.

Managerial Oversight

Managers have full visibility into pending adjustments before they affect inventory valuation.

Do You Need Assistance or Have a Feature Request?

Contact Support 
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