Default journals and accounts

Open Loan Management > Configuration > Settings. Under Default Loan Borrowing, set the Borrowing Journal and the Borrowing Loan Account used for new borrowing contracts. Under Default Loan Lending, set the Lending Journal and the Lending Loan Account used for new lending contracts. Click Save.

Interest Rate Type

Interest rates are defined once as reusable Interest Rate Type records, then picked on any contract.

1. Open Loan Management > Configuration > Interest Rates > Interest Rate Type.
2. Click New.
3. Set Type to Fixed Rate or Floating Rate.
4. Give it a Name, then set the Rate Period (Per Week, Per Month, or Per Year).
5. For a Fixed Rate, fill in the fixed rate percentage.
6. For a Floating Rate, add one line per period under Floating Rate Lines, each with a Rate, a Valid From date, and an optional Valid To date - this lets the rate change over time without editing the contract.
7. Optionally set the Product used to invoice the interest.
8. Click Save.

Loan Service product

Any service product can be used to invoice interest: open the product form and enable the Loan Interest product option so it becomes selectable on Interest Rate Types and on loan contracts.

Borrowing

Use Borrowing to track a loan your company receives from a lender.

Create and confirm a borrowing contract

1. Open Loan Management > Borrowing > Contracts.
2. Click New.
3. Fill in the Loan Partner (the lender) and the Loan Amount.
4. Under Disbursement, choose the Disbursement Method (By Number, By End Date, or Upon Request) and the Start Date.
5. Under Interests, pick the Interest Rate Type and the Expired Loan's Interest Rate Type, then set the Interest Cycle (Weekly, Monthly, Quarterly, Biannually, or Annually).
6. Under Accounting, set the Journal and the Loan Account used to post the contract's entries.
7. Under Principal Refunds, choose the Refund Method.
8. Click Save, then click Confirm.

Confirming the contract automatically generates its disbursement schedule (shown on the Disbursements tab) as well as the principal refund and interest lines, reachable from the Principal Refunds and Loan Interests smart buttons on the contract.

Register the disbursement payment

Once a contract is confirmed, click Register Disbursement on the contract (or open Loan Management > Borrowing > Disbursements and open a line) to record the money actually received from the lender.

1. Click Register Disbursement.
2. Choose the Payment Journal and check the Payment Amount, Payment Date, and Memo.
3. Select which disbursement lines the payment covers.
4. Click Validate.

The payment is automatically matched against the outstanding disbursement balance, so partial payments, overpayments, and underpayments are tracked without extra setup.

Track interest

Open Loan Management > Borrowing > Interests to see every interest line generated for your borrowing contracts, with its Amount, Date From, Date To, and Status.

Select one or more Draft lines and use Actions > Interest Immediate Confirm to confirm them in bulk, without opening each line. A confirmed interest line stays outstanding until it is paid or invoiced.

Register the principal refund

Open Loan Management > Borrowing > Principal Refunds to see the repayment installments due back to the lender. Open a line and click Confirm, then click Register Refund to record the amount your company sends back to the lender.

Link existing journal entries

If a bank statement or another process already created journal entries for a disbursement, interest, or refund outside of Loan Management, click Link existing journal entries on the contract to reconcile them retroactively instead of re-entering the transaction.

1. Click Link existing journal entries on a confirmed contract.
2. On the Disbursement, Interest, or Refund tab, pick the Move Line(s) to import for each line and check the resulting Import Amount.
3. Click Confirm.

Loan Management creates the matching payment record automatically, flips the interest to Paid once fully settled, and reconciles the disbursement payment.

Lending

Lending mirrors every Borrowing screen for a loan your company grants to a partner: Loan Management > Lending > Contracts, Disbursements, Principal Refunds, and Interests work the same way, with money flowing in the opposite direction (your company sends the disbursement and receives the refund and interest).

1. Open Loan Management > Lending > Contracts and click New.
2. Fill in the Loan Partner (the borrower), the Loan Amount, the Interest Rate Type, and the Loan Account, exactly as for a borrowing contract.
3. Click Save, then Confirm.

Use Register Disbursement to record money sent to the borrower, and Register Refund to record money received back, then invoice interest to the borrower the same way as on the Borrowing side (this time it creates a customer invoice instead of a vendor bill).

Loan Analysis report

Open Loan Management > Reports > Loan Analysis for a pivot and graph view across every disbursement, principal refund, and interest transaction, for both Borrowing and Lending, with amounts converted to your company currency. Use Measures to change what is summed, Flip axis and Expand all to reshape the table, and Download xlsx to export it.

This report is only visible to users in the Administrator role.

Roles

Loan Management adds two roles, set on a user's Settings > Users form under the Loan Management section:

• User - full access to borrowing and lending operations (contracts, disbursements, refunds, interest, payments).
• Administrator - everything a User can do, plus Configuration (Settings, Interest Rate Type) and the Loan Analysis report.

"No outstanding account is configured for inbound/outbound payments"

This appears when registering a disbursement or refund payment on a journal (for example Bank or Cash) that has no outstanding account set for its payment method. Open Accounting > Configuration > Journals, open the journal used by the contract, and set an outstanding receipts/payments account on its payment methods, then register the payment again.

"You may not be able to confirm the refund while the original disbursement is not in Paid state" -------------------------------------------------------------------------

A principal refund can only be confirmed once its disbursement has been paid in full. Register and validate the disbursement payment first (see Register the disbursement payment), then confirm the refund.

"You may not be able to confirm an interest if its associated disbursement is neither in Paid state nor in Refunded state" -------------------------------------------------------------------------

Same rule as above, applied to interest: pay the disbursement before confirming or invoicing the interest lines that depend on it.

A repayment does not match any disbursement or refund line

Registering a payment always matches it automatically against the outstanding balance of the selected lines. If the amount does not fully settle a line, the remaining balance stays open as a partial payment - split the payment across several disbursements or refunds instead of forcing one line to absorb the full amount.