| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Lines of code | 431 |
| Technical Name |
account_checkout_balance |
| License | OPL-1 |
| Website | https://www.ganemo.co |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
•
Invoicing (account)
• Discuss (mail) |
| Lines of code | 431 |
| Technical Name |
account_checkout_balance |
| License | OPL-1 |
| Website | https://www.ganemo.co |
Checkout x Account
Advanced Trial Balance & Income Statement
Get a complete financial overview with initial balances, period movements, final balances, and detailed analysis by Function and Nature.
What We're Solving
----------------
Comprehensive View
Standard reports often require jumping between screens. We combine Initial Balance, Debits/Credits, and Final Balance into a single, cohesive view.
Dual Analysis
Analyze your Profit & Loss from two perspectives simultaneously: By Function and By Nature, crucial for detailed financial auditing.
Setup & User Manual
Complete Implementation Guide
1. Configuration Guide
To ensure the report displays accurate data in the "Income by Function" and "Income by Nature" columns, you must categorize your Account Groups. Follow these mandatory steps:
Step 1: Access Account Groups
- Navigate to Accounting > Configuration > Account Groups.
- You will see your existing COA structure grouped here. If it's empty, you may need to configure your Chart of Accounts first.
Step 2: Define Group Types
For each Account Group (especially parent groups), set the Group Type fields. This determines where the balances of accounts within this group will be projected in the Checkout Balance report.
- Balance: Use for Asset, Liability, and Equity accounts. These will appear in the "General Balance" column.
- Income by Function: Use for expense/income accounts related to the function of the expense (e.g., Admin Expenses, Sales Expenses). These appear in the "EERR by Function" column.
- Income by Nature: Use for expense/income accounts related to the nature of the expense (e.g., Personnel, Services, Taxes). These appear in the "EERR by Nature" column.
- Both Incomes: Use strictly if an account group belongs to BOTH income statements (rare, but supported). It will appear in both EERR columns.
Step 3: Verification
Ensure that every root or parent Account Group has a type assigned. If a group has no type, its accounts might not appear in the specific analysis columns, although they will still show in standard debit/credit columns.
2. Operating Manual
How to generate and interpret the Checkout Balance report:
Generatiing the Report
- Go to Accounting > Reporting > Audit > Checkout x Account.
- Select your date range (e.g., Fiscal Year, Last Month).
- Click Apply.
Using Filters & Hierarchy
- Hierarchy: Click the "Hierarchy" button to switch between a flat list of accounts and a structured Tree View based on your Account Groups.
- Unfold All: Use this to expand all group levels instantly down to the Account level. Note: Individual Journal Items (Move Lines) are hidden for clarity.
Understanding Columns
| Column | Description |
|---|---|
| Initial Balance | The cumulative balance of the account before the start date of the selected period. |
| Debit / Credit | The total sum of movements strictly within the selected period range. |
| End Balance | Calculated as: Initial Balance + Debit - Credit. Represents the closing balance. |
| General Balance | Shows balances for Real Accounts (Asset, Liability, Equity). |
| EERR by Function | Shows Profit/Loss balances classified by Function (Costs, Admin expenses, Sales exp). |
| EERR by Nature | Shows Profit/Loss balances classified by Nature (Services, Purchases, Personnel). |
QA / User Testing Scenarios
Enterprise Validation Plan
Scenario 1: Mathematical Integrity Check
Goal: Validate that the equation Initial + Debit - Credit = End Balance holds true for all accounts.
- Select a random account with activity in the report (e.g., Bank).
- Note the Initial Balance (e.g., $1,000).
- Note the Debit ($500) and Credit ($200).
- Verify: The End Balance MUST display $1,300.
- Verify: If the account is an Asset (Balance Sheet), the $1,300 MUST appear in the General Balance column.
Scenario 2: Function vs Nature Classification
Goal: Ensure expenses are routed to the correct Profit & Loss column based on Group setup.
- Identify an Expense Account (e.g., "600000 Advertisement").
- Go to its Account Group and set Type to Income by Function.
- Refresh the report. Verify the balance appears in EERR by Function column.
- Go back and change the Group Type to Income by Nature.
- Refresh the report. Verify the balance MOVES to the EERR by Nature column.
Scenario 3: Hierarchy & Expansion Logic
Goal: Test the "Unfold All" feature and hierarchy stability.
- Enable the Hierarchy option in the report filters.
- Check: The report should load with Account Groups collapsed by default.
- Click Unfold All.
- Verify: All groups should expand revealing the Accounts inside.
- Critical Check: Verify that NO journal items (individual move lines like "MISC/2024/01/0001") are visible. The tree must stop at the Account level.
Scenario 4: Period Consistency
Goal: Verify Initial Balance consistency across periods.
- Run report for January. Note the End Balance of an account.
- Run report for February.
- Verify: The Initial Balance for February MUST exactly match the End Balance of January.
FAQ & Troubleshooting
Common Resolutions
Why is the "Initial Balance" zero?
Reason: If you are running the report from the very beginning of your database history, or for a P&L account that was closed in the previous fiscal year, the initial balance might indeed be zero.
Check: Verify if there are actual opening entries or if the fiscal year closing has reset P&L accounts.
Why don't I see the "General Balance" column?
Reason: The columns are dynamic. If NO accounts in the current report are classified as "Balance" type in their groups, the column might hide to save space.
Fix: Ensure your Balance Sheet groups (Assets, Liabilities) have the "Balance" type assigned.
Can I drill down to Journal Entries?
Answer: Yes, but responsibly.
How-to: While "Unfold All" stops at the Account level to keep the report performant, you can click on any specific Account line to open its General Ledger or Journal Items view in a pop-up.
My totals don't match the General Ledger?
Reason: This report strictly obeys Account Group configurations.
Fix: If an account is not in a group, or the group has no type, it may be excluded from the Function/Nature columns. Check your "Undefined" group buckets.
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