AI Policy and Compliance Control | AI Compliance Management Dashboard

Responsible AI Policy and Compliance Controls | Comprehensive AI Compliance and Control Platform

The AI Compliance Management Module helps organizations take full control of how artificial intelligence is used within their operations. It ensures that AI systems are used in a responsible, safe, and well-governed manner, in line with internal company rules and external regulatory expectations. The focus of this module is not on creating or developing AI technology, but on managing its usage, understanding its impact, and reducing potential risks before they become serious problems.

Main Features:

• AI Compliance Definition and Control:
  • The module allows organizations to define clear AI compliance areas such as responsible use, security, fairness, and data protection.
  • . Each compliance area can include descriptions, internal notes, and ownership, ensuring everyone understands expectations and responsibilities.
• Rules, Policies & Guidelines Management:
  • Organizations can create clear rules and guidelines that explain how AI should be used and what is not allowed.
  • These rules help guide employees and teams, reducing confusion and preventing misuse of AI systems.
• AI System and Use Case Visibility:
  • The module maintains a clear record of all AI systems used in the organization, including why they are used and where they are applied.
  • This helps the business understand its AI footprint and ensures no AI usage goes unnoticed.
• Risk Identification and Awareness:
  • Potential AI-related risks such as ethical concerns, unfair results, security gaps, or policy violations can be identified and tracked.
  • Risks can be reviewed regularly so issues are addressed before they grow into serious problems.
• Compliance Incident Management:
  • When an AI-related issue occurs, it can be recorded as a compliance incident.
  • The module supports tracking incidents from discovery to resolution, ensuring accountability and clear documentation at every step.
• Corrective and Preventive Action Management:
  • For every identified issue, corrective actions can be assigned to responsible individuals or teams.
  • Deadlines and progress tracking ensure that problems are not just recorded, but actually resolved and prevented from happening again.
• Evidence and Document Management:
  • The module stores all relevant documents such as policies, review notes, screenshots, approvals, and reports.
  • This creates a strong evidence base that supports compliance checks and audit requirements.
• Monitoring and Early Warning:
  • Ongoing monitoring helps detect warning signs such as repeated issues or increasing risks.
  • Alerts ensure that responsible teams are informed early, allowing timely intervention.
• Management Reporting and Oversight:
  • Leadership can view summaries and reports showing overall AI compliance status, key risks, open issues, and resolved actions.
  • This supports informed decision-making and strong governance.
• Accountability and Ownership Tracking:
  • Every compliance area, incident, and action has clear ownership.
  • This improves transparency, ensures responsibility, and reduces the risk of unresolved issues.
• Trust, Transparency and Governance:
  • By documenting rules, risks, actions, and outcomes, the module helps organizations demonstrate responsible AI use to customers, regulators, and partners, strengthening trust and credibility.
• For more details, please refer to the screenshots and demo video provided below.

AI Compliance Menu Integration on Odoo Homepage

Manage AI Compliance via Kanban View

Company Level Management of AI Compliance Rules

Detailed AI Compliance Form Including Rules

Comprehensive AI Compliance Form with Details Section

Detailed AI Compliance Form with Approval & Signature

Detailed Form View of AI Compliance with Remarks

Detailed AI Compliance Form Including Internal Notes

Manage Documents via AI Compliance Smart Button

Quick Access to AI Compliance Documents via Smart Button

Smart Button for Compliance Rules on AI Compliance Records

Access Compliance Rules Directly from AI Compliance Record

Manage Compliance Incidents from AI Compliance Form Smart Button

Access Compliance Incident Records Directly from AI Compliance Form

Department Level AI Compliance Management

Comprehensive AI Compliance Form with Details Section

Detailed AI Compliance Form with Approval & Signature

Detailed Form View of AI Compliance with Remarks

Detailed AI Compliance Form Including Internal Notes

Access Documents, Rules, and Incidents via Smart Buttons on AI Compliance Form

Role Level AI Compliance Management

Comprehensive AI Compliance Form with Details Section

Detailed AI Compliance Form with Approval & Signature

Detailed Form View of AI Compliance with Remarks

Detailed AI Compliance Form Including Internal Notes

Access Documents, Rules, and Incidents via Smart Buttons on AI Compliance Form

Displays all AI compliance records in a structured list

Displays compliance trends and status through interactive charts

Enhances reporting accuracy through dynamic pivot analysis

Displays AI compliance activities in a calendar format

Provides a clear view of pending and completed compliance activities

Displays compliance rules grouped by control templates by default

Displays detailed information for each compliance rule

Supports management reporting through graphical summaries

Analyzes compliance rules using dynamic pivot tables

Displays compliance rule deadlines and events in a calendar format

Visual Overview of Compliance Incidents

Visual Summary of Compliance Incidents for the Company

Form View for Compliance Incidents with Evidence Details

Form View for Compliance Incidents with Resolution Details

Detailed Incident Form with Corrective Action Section

Detailed Compliance Incident Form with Details

Detailed Form for Compliance Incidents with Internal Notes

Role-Based Visual Overview of Compliance Incidents

Form View for Compliance Incidents with Evidence Details

Form View for Compliance Incidents with Resolution Details

Detailed Incident Form with Corrective Action Section

Detailed Compliance Incident Form with Details

Detailed Form for Compliance Incidents with Internal Notes

Control Template Management under Configuration

Control Template Management : List Overview

Control Template Management List Overview

AI Regulation Management under Configuration

Manage AI Regulations via List View

Form View for Creating and Editing AI Regulations

Manage Categories in Configuration

Manage Categories in Configuration

Form View for Creating and Editing Categories

Configuration Menu for Compliance Types

Compliance Type Overview

Form View: Compliance Type Details

Configuration Menu for Compliance Risk Matrix

Compliance Risk Matrix Overview

Form View: Risk Matrix Definition and Configuration

Compliance Stages Configuration

Compliance Process Stages Overview

Compliance Stage Configuration Details

Compliance Tags Configuration

Compliance Classification Tags

Configuration Menu for Incident Stages

Incident Stages Overview

Form View: Incident Stages Details

AI Compliance Oversight and Control Effectiveness Report

Executive Compliance Incident Summary Report

AI Compliance: Role and Group Configuration

Contact / Support
Introducing Probuse Consulting Services Pvt. Ltd.

If you need any help or want more additional features, you may contact us through:
Email: contact@probuse.com
Website: www.probuse.com
Skype: mustufa_probuse