| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
Discuss (mail)
|
| Lines of code | 4480 |
| Technical Name |
approveflow_core |
| License | OPL-1 |
| Website | https://zerixo.xyz/products/approveflow |
| Availability |
Odoo Online
Odoo.sh
On Premise
|
| Odoo Apps Dependencies |
Discuss (mail)
|
| Lines of code | 4480 |
| Technical Name |
approveflow_core |
| License | OPL-1 |
| Website | https://zerixo.xyz/products/approveflow |
ApproveFlow — Core | Multi-Level Approval Workflow for Odoo 19
Stop Uncontrolled Spending — Add Structured Approvals Inside Odoo
Enforce approval policies before money leaves your business. Build multi-level workflows with SLA deadlines, escalation, and full audit trail — without customization or developer effort.
How It Works
Up and running in 5 minutes
No developer needed. Configure directly in the Odoo interface.
Install the module
Go to Apps → search ApproveFlow → click Install. Dependencies are handled automatically.
Enable the Approvals menu
Go to Settings → Users & Companies → Users → click a user → set ApproveFlow role → Save.
Create an Approval Rule
Go to Approvals → Configuration → Approval Rules → New. Set the document type, condition, and assign approvers.
Submit a document for approval
Open any Purchase Order, Vendor Bill, or Expense → click Request Approval. The system routes to the right approver automatically.
Approver receives notification & acts
The approver gets an email, opens the request in Odoo, and clicks Approve or Reject. Multi-level requests automatically progress to the next level.
Feature 01
Flexible Rule Configuration
Design approval policies that automatically trigger based on amount, department, or document owner — ensuring the right people approve at the right time. Support single-level, multi-level sequential, and parallel approval chains — each with independent SLA hours.
- ⚡4 condition typesAlways Apply, Amount Based, User Group Based, Combined Conditions
- 👤3 approver typesSpecific User, User Group, or Document Owner's Manager
- 🔀Sequential & Parallel modesAll must approve, any one can approve, or minimum threshold
- ⏱️Per-level SLA hoursSet different deadlines for each approval level independently
Feature 02
Real-Time Approval Inbox
Every approval waiting for action is visible in one place — with the document, the rule that triggered it, who requested it, who needs to act, the total amount, and the SLA countdown. No more chasing approvals over email.
- 🎯Filtered to youOnly shows requests where you are the next approver
- ⏱️SLA Status badgeOn Track / At Risk / Overdue — updated in real time
- 👤Waiting ForShows which approver level is currently blocking progress
- 💰Total AmountSee the financial value of every pending request at a glance
Feature 03
Make Approval Decisions Faster — With Full Context
Every approval request opens as a structured form with full context — rule, requester, SLA status, approval history, and action buttons — so approvers can act immediately without leaving Odoo. Automatic email notifications are shown inline in the chatter.
- ✅One-click approvalApprove or reject directly from the request — no navigation needed
- ⚠️Force Approve / Force RejectAdministrators can override any level with a mandatory reason logged permanently
- 🔼EscalateManually escalate to higher authority when urgent action is needed
- 📧Auto email with review linkApprovers receive an email the moment their turn arrives — click to open directly
Feature 04
All Approval Requests
Managers and administrators see every approval request across all users and document types — regardless of status. Filter by rule, requester, date, or status to find exactly what you need.
- 📋All statuses in one viewPending, Approved, Rejected side by side
- 🔗Linked to source documentClick any request to open the PO, bill, or expense
- 🔍Advanced filtersFilter by rule, requester, date range, company, or status
- 🏢Multi-company awareEach company's requests are isolated from others
Feature 05
Never Block Operations — Delegate Approval Authority
Going on leave? Delegate your approval authority to a colleague for a specific date range — with one click. Pending approvals are automatically re-routed to the delegate. Operations never stop because one person is away.
- 📅Date-range basedSet exact start and end dates for the delegation period
- 🔄Auto-routingApprovals automatically go to the delegate during the active period
- 📜Delegation historyExpired delegations kept permanently for audit purposes
- 🔔Delegate notifiedThe delegate receives email notifications for their temporary role
Feature 06
Approval Analysis & Reporting
Built-in pivot table and chart views give instant visibility into approval volumes, amounts, and outcomes — broken down by rule, status, and time period. Export to Excel for management reporting.
- 📊Pivot tableCount and total amount by rule, status, company, or period
- 🥧Chart viewsBar, line, and pie charts — switch with one click
- 📥Export to ExcelDownload full analysis as a spreadsheet
- 📅Period filteringFilter by day, week, month, quarter, or custom range
Feature 07
Compliance-Ready Approval Audit Trail
Every approval action is permanently logged — who acted, at which level, what decision was made, and any notes provided. Auditors get a tamper-proof record. Finance gets accountability. Management gets peace of mind.
- 🔒Tamper-proof logAll entries are read-only — cannot be deleted or modified
- 🗒️Rejection reasonsRejectors must provide a reason, stored permanently
- 👤Full attributionEvery action attributed to the exact user with timestamp
- 🛡️Admin override trackedForce-approve/reject actions are flagged separately in the log
Access Control
Three user roles — right-sized for your team
| Role | Can Do | Typical User |
|---|---|---|
| Approval User | Submit documents, view own requests, receive notifications | Purchasing staff, accountants, employees |
| Approval Manager | Everything above + approve/reject/delegate, view all requests, run reports | Department managers, finance managers |
| Approval Administrator | Everything above + configure rules, levels, SLAs, force approve/reject | System admin, CFO, IT manager |
Simple Transparent Pricing
Start with what you need. Add more later.
Start with the approval engine, then activate ready-made workflows for Accounting, Purchase, or HR as your organization grows.
Core Engine
Approval framework — required for all extensions
+ Accounting
Vendor Bill approvals — block posting until approved
+ Purchase
Purchase Order approvals — tiered by spend amount
+ HR
Expense & Leave Request approvals
First-Time Setup
Enable the Approvals menu for your users
After installing, grant users access to see the Approvals menu. Takes about 2 minutes.
Go to Settings
Click the main menu → Settings
Open Users & Companies → Users
In the top menu click Users & Companies → Users
Click on a User
Click the user you want to give approval access to (e.g. Administrator)
Set the Approval Role
Under Access Rights tab → scroll to ApproveFlow section → select a role
Approval Manager — can approve, view all requests, access reports
Approval Administrator — full access including configuration
Save the Role
Click Save (cloud icon). The ApproveFlow section will show the assigned role.
Approvals menu now appears
The Approvals menu is now visible in the top navigation bar. Click it to access Pending Approvals, All Requests, Delegations, Reporting, and Configuration.
Frequently Asked Questions
Common questions
Do I need a developer to set up ApproveFlow?
No. Everything is configured through standard Odoo forms — approval rules, conditions, approvers, SLA hours, and escalation. No Python or XML coding required.
Can I have different approval chains for different document amounts?
Yes. Amount-based conditions let you route low-value documents to a single approver and high-value documents through sequential multi-level chains — all within one rule or across multiple rules.
What happens if an approver is unavailable or on leave?
Two options: the approver can pre-configure a Delegation to automatically route their requests to a colleague for a specified date range. Alternatively, SLA timers trigger automatic escalation after the configured deadline — no manual intervention needed.
Does ApproveFlow work with both Odoo Community and Enterprise?
Yes. ApproveFlow Core and all control packs are compatible with Odoo 19 Community and Enterprise editions.
Which document types does ApproveFlow support?
The Core Engine supports any document type. Purpose-built control packs are available for Vendor Bills (Accounting Control), Purchase Orders (Purchase Control), and Expense/Leave Requests (HR Control) — each sold separately.
Is any data migration required after installation?
No. ApproveFlow integrates with standard Odoo data structures. Install, configure your rules, and the workflows apply to new documents immediately. Existing records are unaffected.
Bring Financial Discipline and Process Control to Your Odoo System
Install in minutes. Configure in hours. See impact immediately.
Get ApproveFlow Contact Support✓ 24h support response · ✓ Free updates · ✓ OPL-1 License
Odoo Proprietary License v1.0 This software and associated files (the "Software") may only be used (executed, modified, executed after modifications) if you have purchased a valid license from the authors, typically via Odoo Apps, or if you have received a written agreement from the authors of the Software (see the COPYRIGHT file). You may develop Odoo modules that use the Software as a library (typically by depending on it, importing it and using its resources), but without copying any source code or material from the Software. You may distribute those modules under the license of your choice, provided that this license is compatible with the terms of the Odoo Proprietary License (For example: LGPL, MIT, or proprietary licenses similar to this one). It is forbidden to publish, distribute, sublicense, or sell copies of the Software or modified copies of the Software. The above copyright notice and this permission notice must be included in all copies or substantial portions of the Software. THE SOFTWARE IS PROVIDED "AS IS", WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT. IN NO EVENT SHALL THE AUTHORS OR COPYRIGHT HOLDERS BE LIABLE FOR ANY CLAIM, DAMAGES OR OTHER LIABILITY, WHETHER IN AN ACTION OF CONTRACT, TORT OR OTHERWISE, ARISING FROM, OUT OF OR IN CONNECTION WITH THE SOFTWARE OR THE USE OR OTHER DEALINGS IN THE SOFTWARE.
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