Vendor Bill Payment Approval puts a clear Payment Approval status on overdue vendor bills. When a posted vendor bill is unpaid and past its due date, it shows a red Not Approved badge and an Approve Payment button, both on the bill form and on every row of the Bills list. Only users in the Vendor Bill Payment Approver group can use the button, and the action is enforced on the server, so no one outside the group can change the status.

Once approved, the badge turns green and a Reset Approval button lets an authorized user revert it. The status is informational, it records the approval decision and never creates, posts or reconciles a payment or journal entry. It applies to vendor bills only, never customer invoices, and if a bill becomes due again on unreconcile or reset to draft, the approval clears itself so the status is always current.

Overdue bills carry the status right on the Bills list

A Payment Approval column shows a Not Approved or Approved badge, with a compact approve button, on every overdue vendor bill.

On the bill, a Not Approved badge and an Approve Payment button

The status sits just below the Due Date, and the Approve Payment button appears in the bill header for authorized users.

Approved turns the badge green and offers Reset Approval

After approval the status is green Approved and a Reset Approval button lets an authorized user revert the decision. No payment or entry was created.

You decide who can approve

The Vendor Bill Payment Approver group lists exactly who can approve or reset. The admin gets it on install and assigns it to your chosen users.

Open the overdue vendor bill or find it in the Bills list and click the Approve Payment button. The Payment Approval badge turns from red Not Approved to green Approved. The button is only available to users in the Vendor Bill Payment Approver group.

No. The approval is an informational status only. It records that an authorized user approved the bill and never creates, posts or reconciles any payment or journal entry, so your accounting is never changed by this module.

No. Users who are not in the Vendor Bill Payment Approver group do not see the Approve or Reset buttons, and the actions are also enforced on the server, so the status cannot be changed by anyone outside the group. They still see the current status as a read only badge.

No. The status and buttons apply to vendor bills only. Customer invoices, credit notes and journal entries never show the Payment Approval status.

The approval clears automatically. If a payment is unreconciled or the bill is reset to draft and it is again a posted, unpaid, overdue bill, the status returns to Not Approved and the Approve button comes back, so the status always reflects the current state.

Use the version selector at the top of this page to pick your Odoo release. Each branch is published as its own listing for that exact version, and works on both Community and Enterprise.

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